Creating a manual bill of exchange payment for a released invoice

Use this procedure to create a manual bill of exchange payment for a nonbase currency invoice, a released invoice, or more than one invoice.

Create a manual bill of exchange payment for released invoices

  1. Access Bill of Exchange Entry (AP56.1) to create a manual bill of exchange payment.
  2. Click the Invoices button to access Bill of Exchange Invoice Application (AP56.2).
    Note: To apply invoices from more than one Invoiced Vendor to a single manual payment, specify the Invoiced Vendor number and select the Display Open form action. Repeat the application process for each invoiced vendor.
  3. Apply the manual bill of exchange payment to one or more released invoices. The applied amount must equal the invoice amount.
  4. To apply only a part of the invoice amount, use Payment Schedule Adjustment (AP30.3) to split the invoice into two or more payments then return to AP56.2 to apply the payment.
  5. Use Bill of Exchange Entry (AP56.1) to release the applied manual bill of exchange payment. The applied amount must equal payment amount before you can release the payment. Select the Release form action.
  6. Run Bill of Exchange Cashing Update (AP180). This step changes the status of invoices paid by the manual bill of exchange to historical and creates general ledger distributions.
  7. Run Bill of Exchange Distribution Posting (AP185) to transfer distributions created by Bill of Exchange Cashing Update (AP180) to the general ledger.