Defining Accounts Payable system control

You can define system control options that provide an added measure of security for users. You can define valid entry dates for a period and define the number of periods that can be open at one time. This prevents posting into incorrect periods and helps you catch data entry errors at the time of entry. You can also require that Account Payable be closed before General Ledger. This optional procedure describes the process of defining system control for Accounts Payable.

Define accounts payable system control

Access System Control (GL01.1).
Define system closing control options.
Specify this information:

Control

To require that the Accounts Payable period be closed before you can close the General Ledger period, select Yes. You must run Period Closing (AP195) before you can close General Ledger.

Valid Entry Dates

Specify a date range to indicate the valid posting dates you can assign to a transaction during entry. This date range reflects the current open period or periods. If you leave these fields blank, you can assign any valid date to a transaction for posting.

Open Periods

Specify the number of periods that you want open for transaction entry. The closing program for the system uses this value to automatically update the Valid Entry Date range by advancing the range forward by the number of periods specified.