Options for invoice release and approval

As part of your accounts payable company setup, you must select invoice release and approval options. The options you select determine what type of controls your company will use for invoice processing. Your options include:

• batch release

• invoice approval

• payment approval

  Option	Select to	Effect of this selection	To release, use
  Batch release	Assign work in batches, such as having Ann process one batch and Tim process another. Use batch control to ensure that the total number of invoices and individual invoice amounts match a control total for the batch.	If you use batch release, you release all invoices in the batch for payment. You cannot release an individual invoice from a batch. To release an single invoice, you need to put the invoice in its own batch. If you use batch control, you can only release a batch of invoices for payment if the batch total matches the control total.	Batch Control (AP25.1) Batch Review (AP25.2) Batch Release (AP125)
  Invoice approval	Require an approval for invoices before they can be paid.	All invoices must be individually approved and released.	Invoice Release (AP26.1) Mass Invoice Release (AP126)
  Payment approval	Require a secondary approval for invoices before they can be paid. For example, you may require that your CEO approve all invoices greater than $10,000.	Any invoice that exceeds your criteria must be approved before it can be selected for payment. Setting low limits will require frequent approvals and may cause delays in the payment process.	Invoice Payment Approval (AP36.1)

The impact of your release and approval options is seen most prominently at the time of invoice release. Releasing invoices