Accounts Payable User Guide

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Accounts Payable overview
Accounts Payable process flow
How Accounts Payable interfaces with other Lawson applications
Using the Accounts Payable flowchart
Setup overview
Accounts Payable setup overview
Accounts Payable setup step-by-step
Currency setup
Concepts in this chapter
Considerations before setting up currency
Setup requirements for multiple currencies
Currency codes
Currency exchange
Currency revaluation
Translation codes
Unrealized and realized gain and loss accounts
Procedures in this chapter
Defining currency codes
Cash Management setup
Concepts in this chapter
Journal book
Transaction code
Considerations if you have a new bank or account
Procedures in this chapter
Defining a bank
Defining cash codes (bank accounts)
Defining company cash code relationships
Defining a bank transaction
Defining cash payment formats
Terms setup
Concepts in this chapter
Where are terms used?
Anticipation
Net term
Split term
Fixed days term
Prox term
Procedures in this chapter
Defining net terms
Defining split terms
Defining fixed days terms
Defining prox terms
Defining prepayment terms
Tax setup
Procedures in this chapter
Completing tax setup
Vendor structure setup
Concepts in this chapter
Options for vendor group setup
Options for vendor class setup
Procedures in this chapter
Defining a vendor group
Options for vendor groups
Related reports and inquiries
Defining a vendor class
Payment structure setup
Concepts in this chapter
Pay group
Joining two or more companies
Splitting a single company
Process level considerations
Posting and invoice companies
Pay group security
Process group
Procedures in this chapter
Defining a pay group
Options for defining a pay group
Related reports and inquiries
Defining pay group security
Defining process groups
Company structure setup
Concepts in this chapter
Options for company setup
Options for process level setup
Options for invoice release and approval
System control
Procedures in this chapter
Defining an accounts payable company
Defining a process level
Defining Accounts Payable system control
Defining Accounts Payable codes
Concepts in this chapter
System hold codes
Default Accounts Payable codes
Procedures in this chapter
Defining invoice accrual codes
Defining discount codes
Defining distribution codes
Defining hold codes
Defining income codes
Defining authority codes
Defining income withholding codes
Defining secondary withholding codes
Defining bill of exchange accrual codes
Defining handling codes
Defining reason codes
Defining add-on cost codes
Defining contact codes
Defining diversity codes
Defining certification codes
Listing Accounts Payable codes
Adding and maintaining vendors
Concepts in this chapter
One-time vendor
Vendor location
Updated files during vendor conversion
Options for accessing vendor information
Procedures in this chapter
Defining a vendor
Defining cross-reference vendors
Converting vendor data
Defining additional locations for a vendor
Associating a vendor with an Accounts Receivable customer
Defining payment approval amounts for a vendor
Defining a vendor relationship
Adding vendor comments
Adding a new vendor address
Copying vendors
Maintaining vendors
Merging vendors
Rebuilding vendor balances
Invoice processing overview
Invoice processing overview
Invoice processing step-by-step
Specifying expense invoices
Concepts in this chapter
Prorating
Rebate
Rebate credit memo
Procedures in this chapter
Defining invoice batches
Specifying an expense invoice
Adding invoice comments
Creating payment schedules
Creating recurring invoices
Creating recurring journal entries
Specifying other invoice types
Concepts in this chapter
Invoiced and accrued taxes
Prepayment
Procedures in this chapter
Specifying taxed invoices
Viewing landed tax
View landed tax amounts
Apply landed tax in the Accounts Payable application
Specifying multiple invoices
Specifying transit invoices
Specifying prepayments
Interfacing invoice data
Specifying detailed invoices
Releasing invoices
Procedures in this chapter
Releasing batch invoices
Options for releasing batch invoices
Related reports and inquiries
Releasing invoices
Approving invoices for payment
Maintaining released invoices overview
Concepts in this chapter
When can't an invoice be canceled?
Procedures in this chapter
Maintaining released invoices
Maintaining distributions
Maintaining a payment schedule adjustment
Adjusting retainage payment
Maintaining a recurring invoice schedule
Canceling released invoices
Maintaining invoice and vendor holds
Maintaining reportable income
Applying credit memos
Paying invoices
Concepts in this chapter
Logic used to select invoices for payment
How groups impact pay cycles
What happens when I close a cash payment cycle?
Troubleshooting for payment closing (AP170)
Required setup for electronic files
When to close invoice distributions
When to use a manual payment
Procedures in this chapter
Validating vendor bank information
Selecting invoices for payment
Performing a check run
Creating a cash payment register
Closing a cash payment cycle
Listing transactions affected by payment status updates
Creating cash payment tapes
Creating a flat file for electronic payment or laser checks
Reprinting checks
Reserving checks
Creating a manual payment transaction for an unreleased invoice
Creating a manual payment transaction for a released invoice
Closing invoice distributions
Closing a period or year-end
Procedures in this chapter
Preparing for period or year-end closing
Closing a period
Closing year-end
Archiving invoices
Purging data
Voiding payments overview
Procedures in this chapter
Voiding payments
Follow-up tasks
Options for voiding payments
Related reports and inquiries
Voiding payment forms
Processing employee expenses overview
Concepts in this chapter
How Accounts Payable setup affect employee expense
Reconciling options
Employee vendor class
Employees
What to do with an open advance balance at year-end
Procedures in this chapter
Completing setup for employee expense
Processing employee advances
Processing employee expenses
Processing employee paybacks
Interfacing employee expense data
Files updated by the employee expense interface
Output files
Processing reportable income overview
Concepts in this chapter
Reportable income group
When to Run 1099s
Can I add an income code after a vendor has been paid?
Procedures in this chapter
Completing setup for reportable income
Creating and processing reportable income reports, forms, and tapes
Processing corrected returns
Creating French DAS2 preparation report
Processing bills of exchange
Concepts in this chapter
Bill of exchange
BOE statement update program
BOE cashing update program
Procedures in this chapter
Creating bill of exchange payments
Specifying a vendor-issued bill of exchange for an unreleased invoice
Specifying a vendor-issued bill of exchange for a released invoice
Accepting vendor-issued bills of exchange
Updating bills of exchange
Processing bill of exchange distribution posting
Creating a manual bill of exchange payment for an unreleased invoice
Creating a manual bill of exchange payment for a released invoice
Updating a cashed or dishonored bill of exchange
Canceling a bill of exchange
Matching invoices
Concepts in this chapter
Match process overview
System logic used for matching overview
Match pool
Match level
Match type
What happens if invoices and PO/receipts don't match?
Specifying a match vendor
Specifying a match invoice
Retainage
How to match invoices and receipts
Accessing Accounts Payable data
Concepts in this chapter
Drill around
Online analysis
Reports
Mass Retainage Payment Adjustment (AP133)
Vendor, Invoice Audit Report (AP135)
Invoice Accrual Reconciliation (AP136)
Payment Closing (AP170)
Invoice Data Archival (AP198)
Vendor Group, Company Listing (AP200)
Pay Group Listing (AP201)
Process Group Listing (AP202)
Accounts Payable Codes Listing (AP205)
Vendor Listing (AP210)
Comments Listing (AP212)
Open Payables Report (AP230)
Invoice Accrual Reconciliation Report (AP232)
Retainage Invoice Listing (AP233)
Invoice Payment Approval Edit (AP236)
Hold Payments Report (AP240)
Cash Forecasting (AP250)
Bank Account Payment History (AP255)
Foreign Payment Statistics (AP256)
Cash Payment Register (AP265)
Vendor Payment History (AP270)
Invoice Distribution History (AP275)
Vendor Labels (AP290)
Invoice and Vendor History Purge (AP300)
Global reports
Internal VAT Report (C2201)
Using Attribute Matrix attributes
Concepts in this chapter
Attribute matrix
Attribute
Element
Where to use attributes
List
Using lists
Automatic lists
Automatic list example
Manual lists
Procedures in this chapter
Loading Lawson-defined attributes and elements
Defining an attribute
Followup tasks
Related reports and inquiries
Assigning attribute values to a vendor
Related reports and inquiries
Options for assigning attribute values
Defining an automatic list
Optional procedure for creating an automatic list
Related reports and inquiries
Or Group logic tables
Defining a manual list
Optional procedure for creating a manual list
Related reports and inquiries
Interfacing valid attribute value ranges to attribute matrix
Using Lawson Business Intelligence to create data marts
Lawson Business Intelligence
Accounts Payable audits
Accounts Payable audit analysis
Master file extracts
Extracting data from item and location master
Extracting data from item master audit
Extracting data from vendor agreement master
Extracting data from IC company setup master
Extracting data from IC location setup master
Extracting data from UOM setup master
Extracting data from requestor setup master
Extracting data from vendor master
General Ledger posting
Programs that create general ledger transactions
Accounts defined
Base currency invoice
Nonbase currency invoice
Multiple currency
Intercompany transaction
Invoice Distribution Closing (AP175) Transactions
Payment Closing (AP170) Transactions
Prepayment transaction
Recurring invoice transaction
Employee expense transaction
Bill of exchange transaction
Discount at payment
Discount at match
Void payment
Cancel payment
Important dates for general ledger distributions
Posting in summary versus posting in detail
Setup
What if my invoice accrual account is not balancing?
Did you balance last month?
Did you run the correct general ledger report?
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