Selecting listing options

Most listing programs let you control the amount of data included in the listing. This procedure describes how to select options for an Asset Book Listing, using Asset Book Listing (AM222).

Note: Most listing programs use selection fields similar to AM222. See the online help text for variations.

Generate an asset book listing

  1. Access Asset Book Listing (AM222).
  2. Use the Selections Options tab to specify the more common list selection criteria. Specify this information:
    Book

    You can select an asset book to list the information for that book. If you leave the field blank, the listing includes all the books for the company or company group you select.

    In-service Date

    You can limit the listing to assets with in-service dates within a range of dates you specify.

    Company or Company Group

    One of these two fields is required. You cannot specify both.

    Classification

    The default classification is Purchased. You can select a different classification or combination of classifications to include in the listing.

    Location, Division, Type, Property, Category

    Use any or all of these fields to limit the scope of the listing. If, for example, you specify a location, the listing includes only assets assigned this location. If the Location field is blank, all locations are included.

    Disposals

    You can select whether to include disposed assets and whether to disposed items should include assets disposed with the Purge option. You have these options:

    Y - Include both disposed and non-disposed assets, including assets disposed with the Purge option.

    N - Exclude any kind of disposed assets.

    O - Include only disposed assets, including assets disposed with the Purge option.

    X - Include disposed and non-disposed assets, excluding assets disposed with the Purge option.

    D - Include only disposed assets, excluding assets disposed with the Purge option.

    P - Include only assets disposed with the Purge option.

  3. Use the Additional Options tab to specify additional selection criteria.

    Use the following guidelines to enter field values:

    Work in Process, Simulated, Tax Exempt, Used

    You can include (Y), exclude (N), or include only (O) any or all of these types of assets in the listing.

    Asset, or List, or Company, Lease

    You can limit the listing to one and only one of these: an asset, an asset list, or a lease. All these fields are optional.

    Tag , Asset Group

    You can limit the listing to assets assigned a specific tag, or to assets belonging to an asset group.

  4. Use the Output Options tab to select what subtotals and attribute values (if any) you want in the listing, and whether you want a page break between the totals.

    Specify this information:

    Sequence

    You can request subtotals to be printed by lease, location, division, or type/subtype.

    Attribute

    You can select up to three asset attributes. The values assigned to assets for these attributes are included in the listing.

    Page Break

    You can request a page break between totals.

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