Defining asset addition templates

Asset addition templates store common asset information that defaults into asset records when you add new assets by using quick addition. You can use asset templates to speed asset entry and ensure that new assets are consistently defined. Asset templates do not define asset item information. You define asset items manually during asset quick addition.

Asset addition templates are optional if you add assets directly into the Asset Management application. Asset addition templates are required, if you interface asset records from Accounts Payable or Project Accounting, or if you add bar-coded assets from a handheld terminal.

This procedure outlines the process for defining asset templates.

Define an asset template

  1. Access Addition Template (AM12.1).
  2. Assign a unique name to the template in the Template field.
    Note: You should use a naming system that can help users of other applications select the correct template. For example, you could include the company number as part of the name.
  3. Define detail information and options for the asset template on the Asset Detail and Asset Options tabs. The more detail you specify on the Asset Detail tab, the less detail you will need to specify each time you add an asset. But, the less detail you specify now, the more broadly you can use the asset template. Specify this information:
    Company

    The company is not required. You can define a template that can be used with any company that is valid for all the selections you define (type, books, account group, accounting unit group). You cannot add the template unless at least one company is valid for all the selections, and you cannot use the template to add an asset for a company that is invalid for any of the options in the template.

    Type

    This field is required. Use this field to associate an asset type to the asset template. Asset types are groups of assets that are categorized based on similar characteristics.

    Account Group

    Use this field to specify an account group for the asset. Account groups identify general ledger accounts used to create journal entries when assets are processed.

    This field is not required in the template, but is required when you add an asset.

    Accounting Unit Group

    Use this field to specify an accounting unit group for the asset. This field is not required in the template or when you add an asset.

    Book

    You must select at least one book for the template. Any books defined as required for the company or companies included in the template must be defined on the template.

    If a book is defined as an Asset Level book and you select D (Depreciable) as the asset category, you must specify a depreciation method and an asset life (in months) for the book.

    If a book is defined as Class Level (Part 32) book, do not specify a method, life, convention, or depreciation method for the book.

Related reports and inquiries

To Use
Review the asset template parameters Addition Template Listing (AM212)
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