Overriding account category assignments (AC/BR/GM)

When you create an activity group, you must assign an account category structure to it (except GL-only activity groups). If you need to override the parameters set in the category structure/activity group assignment, you can assign account category characteristics to individual posting activities. Use this procedure to make those assignments.

After you create the first assignment, you can copy account category assignments using Activity Copy (AC110) or Account Category Copy (AC115) to reduce the total time required for maintenance.

  1. Access Override Account Categories (AC06.1).
  2. Select the posting activity for which you are modifying account category information.
  3. Select the Inquire form action to list the current account category information for the activity.
  4. To override the information for an account category for this activity, select the A (Add) Function Code for the specific account category line. Then update these fields as needed.
    Note: Yes in the Ovrd Exists field indicates that override information already exists for this account category/activity combination.
    St (Status)

    Select the status of the account category, Active (A) or Inactive (I). The default setting is Active (A).

    Bl (Billable)

    Select Yes if the account category is billable. The default setting is No.

    Rev (Revenue)

    Select Yes if the account category is available for revenue recognition. The default setting is No.

    TM (Time or Materials)

    Use this field only with the T&M billing method. Select whether the account category is Time (T) or Materials (M). For example, if account category is used to track only time transactions, then select T. If the account category is used to track materials information, then select M. The default is Materials.

    Cap (Capitalization)

    Select Yes if the you want to capitalize costs collected in the account category. You must set this to Yes and assign asset parameters prior to running Asset Management Interface (AC160). The default setting is No.

    Markup Percent

    If the account category is billable, then you need to specify a billing markup percent.

    Add a markup percent to an account category. The actual costs posted to this account category plus the markup percent becomes the billable/revenue recognition amount.

    For more information, see the Billing and Revenue Management User Guide.

    Asset

    Opens a sub-form where you identify capitalization parameters for the account category. This allows you to create assets in Lawson Asset Management application from costs collected in the account category.

  5. Select the Change form action to update the account category information.