Processing activities for capitalization

Use this procedure to create assets in Asset Management based on information you collected in Project Accounting.

  1. Use Activity (AC10.1), Activity Status (AC12.1), or Mass Activity Status Change (AC112) to change the Status field for all activities that you want to capitalize to Capitalize.
  2. Set account category capitalization flags on Account Category Detail (AC08.3) or on Override Account Categories (AC06).
  3. Process and post transactions for these activities using Activity Posting (AC190).
  4. Use Capitalization Transaction Hold (AC69) or Mass Capitalization Hold (AC169) to change the Status field for individual transactions to indicate whether or not you want to capitalize each transaction.
  5. Run Asset Management Interface (AC160) to transfer activity information to Asset Management. Use these guidelines to specify the fields on the Activity tab.
    Note: When an activity is capitalized and the activity is associated with an asset template that does not contain a company, Asset Management Interface (AC160) populates the company in the Asset Management record from the company in the General Ledger code for Asset Clearing.
    Activity Group List, Activity Group, Activities or Activity List

    Select the activities that you want to capitalize. You can select an activity group list, activity group, up to six activities, or a list of activities.

    Process Option

    Select the type of records to process. These are the options available:

    • Blank (Additions and repairs) process new assets only

    • 1 (Adjustments) process item adjustments only

    • 2 (All) process all records

    Update

    Select whether to update Asset Management, General Ledger, and Project Accounting with capitalized assets. The default setting is No.

    Note: Run the report in non-update mode to verify results. You can change the account category capitalization flags or put activities on hold if needed. Run the report in update mode only after you have verified results and are ready to create assets.
  6. Use these guidelines to specify the fields on the Other Options tab:
    Cap Account Category or Acct Category Group

    Select the account category or account category group that you want to capitalize. To select all account categories, leave these fields blank.

    Note: To be eligible for capitalization, account categories must have the Capitalize option set to Yes on Account Category Detail (AC08.3) or Override Account Categories (AC06).
    Post to AC

    Select Yes to post a credit for capitalized costs back to each activity. This provides visibility of capitalized costs in the activity. For example, if you capitalized $15,195 in costs from the DESIGN activity, then this creates a $15,195 credit posting to the DESIGN activity.

    Post to Account Category

    If you selected Yes in the Post to AC field, then select an account category to use for posting the credit for capitalized costs.

    Note: Use a separate cost account category to track credit entries for capitalized costs. This account category's capitalization flag on Account Category Detail (AC08.3) or Override Account Categories (AC06) must be set to No.
    Distribution Date

    Specify the date to use for General Ledger transactions created by Asset Management Interface (AC160). If left blank, then the system date is used.

  7. On the Output Options tab, use these guidelines to specify the field values:
    Summarize Report

    Select whether o print a summary or detail report. Summary reports summarize amounts by activity, account category, GL company, accounting unit, account, and sub-account. Detail reports include activity asset information from Activity Asset (AC10.3) that is not included on the summary report.

    The default setting is Summary.

    Sort

    Select the appropriate sort option for the asset information. These are the options available:

    • Blank - Actvy Group, Actvy, Acct Cat

    • 1 - Asset Template, Combine Code

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