Updating accounting unit and resource balances

If you track accounting unit or resource balances in one or more activity groups, use this procedure to update accounting unit and resource balances in activities.

Note: Accounting unit and resource balances are not available for reports, inquiries, or the activity data mart until you run Accounting Unit Balance Post (AC191) or run Activity Posting (AC190) with the Post Acct Unit Balances field set to Yes.
Procedure flow: Updating accounting unit and resource balances

Follow these steps to update accounting unit and resource balances:

  1. Access Accounting Unit Balance Post (AC191).
    Note: You can run AC191 concurrently with AC190, AC130, and AC131.
  2. On the Activity tab, select transactions for posting. Use these guidelines to specify the field values:
    Activity Group List, Activity Group, Activities, or Activity List

    Select the activities for which you want to post transactions. You can select by activity group list, activity group, activity, or activity list

    Transaction Level Type

    Select the activity level for which you want to process transactions:

    • To process transactions for posting activities, select P.

    • If you use Billing and Revenue Management, then you can process billing and revenue recognition transactions exclusively for contract activities. To process transactions for contract activities only, select C.

    • To process transactions for both posting and contract activities, select B.

    Update

    Select whether you want to update accounting unit and resource balances from transactions. Select Yes to update. Select No to print the report without updating transactions.

  3. On the Output Options tab, define output preferences for the resulting report. Use these guidelines to specify the field values:
    Post Through Date

    Select transactions by date. Transactions with posting dates on or earlier than the date you enter are eligible for update. If you leave this field blank, then no date selection filters are applied.

    Note: Transaction posting dates determine the periods and years to which accounting unit and resource balances are posted. The period and year is determined by the calendar assigned to the activity group associated with the activity in each transaction.
    Beginning and End Balances

    Select whether if you want to print beginning and ending activity balances.

    Summarize Report

    Select whether if you want the report should include summary or detail level information.

    Page Break

    Select where page breaks should occur:

    • Activity Group (G)

    • Activity (A)

    • Acct Category (C)

    • Co Acct Unit (U)

    • None (N)

    Report Currency

    Select the currency of the amounts, which you want to appear on the report: Base Currency; Report 1 Currency; Report 2 Currency; All currencies (base, report 1, and report 2)

    Report Style

    Select the style of report you want to generate:

    • Standard shows amounts in base currency

    • Inline shows the transaction currency and the currencies selected in the Report Currency field (base, report 1, report 2) on the same report

    • Separate creates separate reports for transaction currency and the selected currencies (base, report 1, report 2)

    • Both generates both inline and separate reports

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