Defining resource rates by activity

Resource billing rates are used for Time and Materials billing. You can define resource rates by activity or activity group to use different rates in transactions depending on the resource and activity involved. Resource rates by activity override any standard resource rate you have defined. Resource cost rates are used in Resource Time Entry (AC41.x), Subcontractor Time and Material Entry (AC42.1), Transaction Interface (AC540), and Transaction Interface Adjustment (AC54.1) to determine transaction amounts. Use this procedure to define resource rates by activity or activity group.

  1. Access the correct form for the type of resource for which you want to define rates by resource and activity.
    To define rates for: Use:
    AC Person Resources Assigned Person Resource Rates (AC18.1)
    HR Resources Assigned Employee Resource Rates (AC18.2)
    Vendors Assigned Vendor Resource Rates (AC18.3)
    Assets Assigned Asset Resource Rates (AC18.4)
    Equipment Assigned Equipment Resource Rates (AC18.5)
  2. Select the Activity Group and Activity to identify the activity for which you want to define rates. If you select a summary level activity, then the rates will be valid for all posting activities that reside below the summary activity in the structure. You can leave the Activity field blank to assign the rates for all posting activities in the structure.
    Note: You must assign a resource to the activity before you can define a rate for the resource/activity combination.
  3. Select the resource that you want.
    On this form: Select the resource in these fields:
    Assigned Person Resource Rates (AC18.1) Person
    Assigned Employee Resource Rates (AC18.2) Company and Employee. Select the Human Resources company for the employee resource you want, then select the employee.
    Assigned Vendor Resource Rates (AC18.3) Company and Vendor. Select the Accounts Payable company for the vendor resource you want, then select the vendor.
    Assigned Asset Resource Rates (AC18.4) Asset
    Assigned Equipment Resource Rates (AC18.5) Equipment
  4. In the Currency Code field, specify or select the rate's currency. When you use the resource and activity in a transaction, the rate's currency determines the transaction currency.
  5. Define rates for the resource using these guidelines:
    Effective Date

    Specify the date that the rate is effective. You can create multiple rates with different effective dates. When you use the resource in the transaction, the transaction's date is compared to the rate's effective dates to determine which rate to use.

    Cost Rate

    Specify the cost rate. This rate is multiplied by the units to determine the transaction amount.

    UOM

    Select the unit of measure. See Defining units of measure (AC/BR).

    Billing Rate

    Billing rates are used for the Time and Materials and Units of Production billing methods. This rate is multiplied by the unit of measure to determine the transaction amount.

    Sts (Status)

    Select Active (A) or Inactive (I) to identify the rate's status. The default setting is Active (A).

Optional follow-up tasks

  • You can import resource assignment information from an external source to Project Accounting.

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