Option 2: copying multiple activities at one time

  1. Access Copy Activities (AC11.1)
  2. Define a run group to copy multiple activities. Use these guidelines to specify the field values:
    Run Group

    Specify a name to identify the run group. You will use the run group in Activity Copy (AC110) to copy all the activities you define on this form.

    From Activity Group

    If you are copying activities to an activity group that does not exist, then Activity Copy (AC110) will create the activity group for you. Select the activity group you want to use as the source information for the new activity group.

    Note: Activities associated with the activity group in the From Activity Group field are not automatically copied.

    If you are copying activities within an existing activity group or to another existing activity group, leave this field blank.

    To Activity Group

    If you want Activity Copy (AC110) to create a new activity group and assign the new group to the new activities, then specify the new activity group name and description. The From Activity Group is the source of information for the new activity group.

    If you are copying activities within an existing activity group or to another existing activity group, then select the activity group that you want to assign to the new activities.

    From Activity

    Select the activity you want to copy from.

    To Activity

    Specify the activity you want to create.

    To Level Address

    Specify the level address for the new activity.

    Type

    Select Posting, Summary, or Contract to identify the activity type for the new activity. The default setting is Posting.

    More

    Use More to type a short or long description and a date range for the new activity. Activity dates are optional. If you leave the fields blank, then the From Activity description is used.

  3. Access Activity Copy (AC110).
  4. On the Type of Copy tab, select the run group you defined on AC11.1 in the Run Group field. Leave the Single Activity fields blank.
  5. On the Options tab, select the additional information to copy from the source activity to the new activity. Use these guidelines to specify the field values:
    Long Description

    Select whether to copy the From Activity's long description.

    Asset

    Select whether to copy the From Activity's activity asset parameters.

    Resource Assignment

    Select whether to copy the From Activity's resource assignments.

    Account Category Assignment

    Select whether to copy the From Activity's account category assignments.

    Account Assignments

    Select whether to copy the From Activity's General Ledger account assignments.

    Burden Assignments

    Select whether to copy the From Activity's burden assignments.

    Activity Attributes

    Select whether to copy the From Activity's activity attributes along with any assigned attribute values.

    User Analysis Fields

    Select whether to copy the From Activity's default user analysis values.

    POP Dates

    Select whether to copy the From Activity's period of performance dates. The default setting is No.

    POP Template

    Specify or select a period of performance template.

    Award Data

    If you are using Grant Management, select whether to copy the From Activity's award information. If you select Yes (Y), then it will copy award information such as protocols, deliverables, personnel, and subcontractors. The cost share and program activities are not included in the copying process. The default setting is No.

    Budget Edit Parameters

    Select whether to copy the From Activity's budget edit parameters.