Defining activity group budget headers

You must define a header for each budget you create. All budget types require a header. The header contains general information about the budget such as the activity group, the budget number, date ranges for the budget, status, and currency information.

You can define activity group budget headers as you define activity group budgets.

  1. Access Activity Group Budget Header (AC20.6).
  2. Define the activity group budget header. Specify this information:
    Activity Group

    Select the activity group for which you are defining budget headers.

    Budget

    Specify a budget number and description. You can only have one active budget per activity group, but can define multiple budgets.

    Date Range

    Specify the beginning and ending dates for the activity group budget. The dates must fall within the activity group's date range. If you leave these fields blank, then the activity group's date range is set to default.

    Note: Budget periods and years are determined by the calendar assigned to the activity group. If you define annual or period budgets, and an activity group's start and end dates span more than one year, then create separate budget headers for each year.
    Amount Round Type

    Select how to round budget amounts:

    • 2 Decimals (2) (Default)

    • Whole (W)

    • Hundred (H)

    • Thousand (T)

    Unit Round Type

    Select how to round budget units:

    • 2 Decimals (2) (Default)

    • 1 Decimal (1)

    • Whole (W)

    • Hundred (H)

    • Thousand (T)

    Life Only

    Select Yes to identify the activity group budget as life only. If you select Yes, then the annual and period budget data is not stored. The default setting is No.

    Active Budget

    Select Yes to make the activity group budget active. Active budgets are used for budget edits and report defaults. When you set a budget to active, all other budgets for the activity group are automatically made inactive. The default setting is No.

    Currency (Report One) and Currency (Report Two)

    These fields display the report currencies defined for the activity group. Activity group budgets are defined in base currency, but you can track activity group budgets in report currencies in addition to base currency.

    Calculate (Report One) and Calculate (Report Two)

    Select Yes to track activity group budgets in Report One currency, Report Two currency, or both. The default setting is Yes if the report currency exists and No if the report currency does not exist.

    Exchange Rate (Report One) and Exchange Rate (Report Two)

    Specify the exchange rate to be used to convert the activity group budget amount from base currency to the report currencies. To use the exchange rate defined for the report currency in Exchange Rates (CU10.1) for the budget begin date, leave this field blank.

    Note: Exchange rates are applied at the time the activity group budget is created. You cannot modify the exchange rate once budgets are established. Fluctuations in exchange rates defined in the Currency application are not automatically reflected in the budget.
    Multiply or Divide (Report One) and Multiply or Divide (Report Two)

    Multiply (M) or Divide (D) displays to select whether to multiply or divide the budget amount by the exchange rate. Define this value on Currency Relationship (CU02.1).

Follow-up tasks

After defining the activity group budget header, you must define the activity group budget. See other topics on these guides: