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Determine the pool or basis for
the allocation.
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You can use an activity pool or general ledger pool.
Use an activity pool to define the activity or activity list and account
categories for the balances you want to allocate. Use a general ledger
pool to define the company, accounting units, accounts, and subaccounts
for the balances you want to allocate.
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If you use a list to select activities for a pool,
ensure that the list does not include both summary and posting activities
to avoid overstating the pool balance.
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You must use a compute statement with a general ledger
pool to determine the balances.
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Consider using an auto-reversing allocation if the
cumulative basis for the allocation pool is life-to-date or year-to-date.
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Determine whether the allocation
is one sided or whether it must remain in balance.
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If you want a balanced allocation transaction in activities,
then consider defining a single offset activity or account category for
posting the offset transactions.
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You can create a balanced entry in General Ledger
without creating a balanced entry in Project Accounting.
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Unit allocations that you post to General Ledger do
not need to be balanced, but amount allocations you post to General
Ledger do.
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Determine the activities and account
categories to which you want to allocate.
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You can only allocate to posting level activities.
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To save time, you can post allocations to a list of
activities. See Defining list allocations.
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Determine the type of driver you
want to use for the allocation.
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You can create allocations using any of these drivers:
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fixed percentages
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fixed factors
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dynamic factors
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a mix of fixed percentages and factors
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a compute statement
Note: If a different pool should be used as the basis for each
allocation line, consider using a computed allocation.
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Determine the order in which allocations can
be processed.
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If allocation transactions can contribute to pools
you use in subsequent allocations, then you can create an allocation group
and assign steps to each allocation in the group to determine the
order in which allocations should be calculated.
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Consider the processes that need to be completed before
you perform allocations. For example, you may need to post depreciation
to General Ledger before allocating depreciation costs to activities.
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