Defining list allocations

Select the name of the allocation you are defining. You name the allocation when defining the allocation header. See Defining an allocation header.

Select the pool from which you want to allocate amounts or units. If you will be using the pool activity post option, then the pool must select activities using the same activity list that you use in the Post To List field. See Defining an allocation pool.

Select the list of activities that represents the post-to activities for this allocation. If you select Pool in the Activity Post Option, then ensure that the list you select in this field is the same as the list you select in the Pool field.

Select the activity posting option to use to determine how the allocation will be calculated:

• If you select Consolidate, the application applies the compute statement to the entire pool balance. Allocation transactions are created for each post-to activity in the list. The default setting is Consolidate.

• If you select Pool, then the application treats each activity in the pool's list separately. The driver is applied to each activity, and the allocation is posted back to the same activity. The pool must be defined using a list of activities, and the post-to activities must be identified using the same list.

Select one of these posting options to determine the level of detail for the allocation transactions:

• The Consolidate option creates one allocation transaction for each activity in the post to list. The transaction is posted to the account category defined in the Post to Account Cat field. The Consolidate option defaults, and must be used with General Ledger based pools.

• The Pool option creates multiple allocation transactions for each activity in the post to list. Transactions are posted using the account categories identified in the allocation pool. This option can only be used with an activity based pool.

• The Detail option creates multiple allocation transactions for each activity in the post to list. The system creates the same detailed transactions as the Pool option, but transactions are posted to the account category defined in the Post to Account Cat field.

  Examples are available elsewhere in this user guide. See Account category posting options.

Select the account category to which the allocation transactions should be posted. This field is required if you select Detail or Consolidate in the Acct Cat Post Option field.

Select Yes to automatically create a reversing entry for the allocation when you create allocation transactions. When you run Allocation Update (AC131), you specify the date you want to assign to the reversing entry. This option is normally used for allocations based on year-to-date or life-to-date data. This overrides the default you defined in the Automatic Reverse field on New Allocation (AC30.4).

Select a compute statement in the Compute Name field to use as the driver for this allocation.

Select a compute parameter in the Parameter Name field to use with the compute statement.

You can override offset transaction defaults defined on New Allocation (AC30.4) in these three fields.

Select Amount or Units to override the type of data allocated from the pool.

If you are allocating units that you intend to bill using the units of production billing method in the Billing and Revenue Management application, then select a unit of measure. See Defining units of measure (AC/BR).

The description in the allocation header is used in transactions created for each post-to activity in the post to list. Specify a description to override the description defined in the allocation header.

The allocation header contains the post to company, accounting unit, account, and subaccount that will be used in the allocation transaction. Select a different company, accounting unit, account, and subaccount if you do not want to use the allocation header's information.