Combine codes

A combine code is a user-defined code or term that lets you create one asset from multiple activities and account categories. For example, the Moose Wood Outfitters new building construction project consists of many activities, but results in a single asset. To accomplish this, Moose Wood Outfitters used a combine code called BUILDING in every activity/account category associated with the building costs.

In other situations, a project may involve many components that should result in multiple assets such as land, building, fixtures, and equipment. To accomplish this, Moose Wood Outfitters could use a combine code called LAND in every activity/account category associated with the land acquisition, a combine code called FIXTURES in every activity/account category associated with the acquisition and installation of fixtures, and so on.

These information must be identical for all the activities you plan to combine into one asset:

  • combine code

  • asset template

  • asset description

  • tag

  • asset group

  • hold code

Using combine codes and items

Every asset requires at least one item, but an asset can be comprised of multiple items. For example, an asset called STORE EQUIPMENT might include cash registers, modems, computers as items. An asset called BUILDING might include one item, the building.

As part of setting up asset information for an activity or an activity and account category, you must define item information including an item number and description, in service date, tax amount, model, and serial number. To create one asset with multiple items from multiple activities or account categories, you can assign the same combine code and different item numbers on Activity Asset (AC10.3).

Note: For more about items, see the Asset Management User Guide.