Purging manual commitments

You can delete individual commitment transactions on Manual Commitments Transaction Entry (AC46.1), but use Manual Commitments Purge (AC346) to purge commitments in a batch by setting up a batch job.

Note: To make sure that you remove manual commitments that were expensed, Lawson recommends that you run Manual Commitments Purge (AC346) at least monthly.

Follow these steps to delete individual manual commitments in a batch:

  1. Access Manual Commitments Purge (AC346).
  2. Select the activity group list, activity group, activities, or activity list that have manual commitments that you want to review or purge. Narrow the selection by including an account category group or specific account category. Use these guidelines to specify the field values:
    Purge Through Date

    Specify or select the date to purge the manual commitments through.

    This will purge manual commitments with an expiration date less than or equal to the date in this field.

    Update

    Select No to run the program in report only mode. Select Yes to run the program in update mode and purge the selected records.

    Note: Before you run AC346 in update mode, use the report only update option (No) to create a listing of the records to be purged.
  3. You can filter the records further by resource using the Other Options tab. Other options include resource type, resource company, resource range, currency, and whether or not to print comments.