Copying and storing encumbrance balances

Run Activity Commitment History Load (AC147) to copy and store encumbrance balances and detail transactions from the ACCOMMIT and ACCOMMITX files. All open encumbrances and commitments at the time the report is run are included. Run AC147 as often as needed. The balances and detail are stored as of the date and time the program was run.

  1. Access Activity Commitment History Load (AC147).
  2. Select a job name and description for the report.
  3. Select the activities for which to capture commitment using activity group list, a specific activity group, up to six activities or an activity list.
  4. Use these guidelines to specify the field values:
    System Code

    Optionally, select up to six system codes.

    Update

    Select Yes to update the database and capture a copy of the commitment files to history.

    Select No to create a report only without updating the database.

    Note: You must run in update mode to generate the Activity Commitment History Report (AC247). AC247 prints a report for the final prior period commitments and encumbrances.
  5. Submit the report.