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Project Accounting User Guide
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About this guide
Project Accounting overview
Topics
Project Accounting process flow
Project Accounting main processes
Project Accounting integration with other Lawson applications
Setup overview
Project Accounting setup overview
Project Accounting setup
Create attachments in Project Accounting
Define activity groups
Prerequisites
Activity group (AC)
Calendar
Activity group levels (AC)
Account edits
Accounting unit balances
Resource balances
Activity group list
Use of currencies in Project Accounting and in Billing and Revenue Management (AC/BR)
Use setup templates for activity groups and activities
Define a calendar and activity group
Defining a calendar (AC/BR)
Activity group (AC/BR/GM)
Defining an activity group
Defining activity group templates
Interfacing activities
Define activity group and activity relationships
Related reports and inquiries
Interfacing setup information
Define activities
Set up activities
Activity overview
Level address (AC)
Rules on level addressing
Considerations for level addressing
Activity status code
Period of performance
Defining activities
Defining activity status codes (AC/BR)
Defining an activity
Optional follow-up tasks
Related reports and inquiries
Assigning a location to an activity (AC/BR)
Defining period of performance (AC/BR/GM)
Defining a period of performance template (AC/BR/GM)
Defining activity templates
Defining multiple activities
Interfacing activities
Define activity group and activity relationships
Related reports and inquiries
Define account categories
Set up account categories
Account categories (AC/BR)
Considerations in defining account categories
Account category types
Account category examples
Summary account categories
Detail account categories
Account category structure
Considerations for assigning account categories
General Ledger account assignments
Error Suspense account category
Account category groups
General Ledger Codes
Define account categories and assign an account category structure
Defining account categories (AC/BR/GM)
Follow-up tasks
Related reports and inquiries
Defining an account category structure (AC/BR/GM)
Related reports and inquiries
Follow-up tasks
Reorganizing category structure
Overriding account category assignments (AC/BR/GM)
Use Mass Add/Change
Related reports and inquiries
Assigning General Ledger accounts
Or group example
Related reports and inquiries
Defining account category groups
Optional follow up task
Related reports and inquiries
Defining General Ledger Codes
Interfacing account category structures and account categories
Define resources
Define activity groups and activities
Resource (AC/BR)
When to assign resources (AC/BR)
Resource rates (AC/BR)
Roles (AC/BR)
Defaults of General Ledger information in Project Accounting transactions (AC/BR)
Set up tasks for resources
Procedure relationship: setting up resources
Defining resource codes (AC/BR)
Defining units of measure (AC/BR)
Defining roles (AC/BR)
Defining resource rates (AC/BR)
Assigning resources to activities (AC/BR)
Follow-up tasks
Related reports and inquiries
Defining resource rates by activity
Interfacing resource assignments
Define burdens
Set up burdens
Burdens (AC/BR/GM)
Source transaction (AC/BR/GM)
Burden code (AC/GM/BR)
Burden pools (AC/BR/GM)
Burden transaction (AC/BR/GM)
Burden processing (AC/BR/GM) summary
Burden types (AC/BR/GM)
Burden offset entries (AC/BR/GM)
Burden steps (AC/BR/GM) process
Burden setup
Defining a burden code (AC/BR/GM)
Defining a burden type (AC/BR/GM)
Defining burden pool drivers
Defining a burden rate (AC/BR/GM)
Assigning burden codes (AC/BR/GM)
Recalculating burdens (AC/BR/GM)
Recalculating burdens based on structure change
***
Use of Attribute Matrix attributes
Set up Attribute Matrix
Attribute Matrix (AC/BR/GB)
Attribute
Element
Uses of attributes (AC/BR/GB)
List (ACUG)
Use of lists
Automatic lists
Automatic list example
Manual lists
Attribute template (AC/BR)
Example
Attribute value effective date template
Attribute view (AC/BR)
Use of attributes
Loading Lawson-defined attributes (SCM/FIN)
Defining an attribute
***
Related reports and inquiries
Assigning attribute values to an activity (AC/BR)
Related reports and inquiries
Options for assigning attribute values
Assigning attribute values to an activity group (AC/BR)
Assigning attribute values to an account category
Defining attribute templates (AC/BR/GB)
Defining an attribute value effective date template (AC/BR/GB)
Defining an activity attribute value effective date template
Defining an automatic list (AC/BR/GB)
Optional procedure for creating an automatic list
Related reports and inquiries
Or group logic tables
Defining a manual list
Optional procedure for creating a manual list
Related reports and inquiries
Defining an attribute view (AC/BR)
Optional procedure for creating an attribute view
Related reports and inquiries
Interfacing activity attributes (AC/BR)
Interfacing valid attribute value ranges to Attribute Matrix (AC/BR)
Maintain activity structure
Initial activity structure
Copy assignments
Considerations for maintaining activity structures
Considerations for purging activity data
Rebuild programs
Maintain Project Accounting structure
Copying activities
Option 1: Copying one activity at a time
Option 2: Copying multiple activities at one time
Option 3: Copying multiple activities with automatic naming and addressing
Copying assignments
Moving activities
Optional procedure for moving an activity
Related reports and inquiries
Purging an activity group
Consolidating, purging, and archiving activity transactions
Consolidating activity transactions
Purging and archiving activity transactions
Reorganizing activity levels
Changing the status of an activity
Optional procedure for changing statuses
Related reports and inquiries
Changing multiple activities
Calculating percentage of completion
Budget overview
Manage budget
Budget
Manage multiple budgets
Methods for defining budgets
Budget edits
Commitments
Tolerances
Enable and enforce budget edits
Change budgets
How currency affects budgets
Budget setup overview
Prerequisite setup for budget
Defining factors
Defining spread codes
Defining budget edits
Interfacing Project Accounting budgets into General Ledger
Define activity group budgets
Activity group budgets relationship
Defining activity group budget headers
Defining activity group life only budgets
Follow-up tasks
Related reports and inquiries
Defining activity group annual budgets
Follow-up tasks
Related reports and inquiries
Defining activity group period budgets
Follow-up tasks
Related reports and inquiries
Copying an activity group budget
Activity budgets
Define activity budgets
Create budgets in a different application
Activity budgets overview
Defining activity budget headers
Defining activity life only budgets
Defining activity annual budgets
Follow-up tasks
Related reports and inquiries
Defining activity period budgets
Follow-up tasks
Related reports and inquiries
Defining activity budgets by activity
Follow-up tasks
Related reports and inquiries
Defining activity budgets by account category
Follow-up tasks
Related reports and inquiries
Copying an activity budget
Interfacing budgets
Define computed budgets
Computed budgets overview
Data dictionary
Compute statement
Compute parameters
Total name
Create budgets using compute statements
Defining a compute statement
Defining compute parameters
Defining activity total names
Calculating computed budgets
Change budgets overview
Change budgets
Change order
Modify existing budgets using change orders
Specify change orders
Follow-up tasks
Related reports and inquiries
Approving change orders
Unapproving change orders
Releasing change orders
Locking a budget
Locking a single budget
Locking multiple budgets
Related reports and inquiries
Transaction processing overview
Transaction processing prerequisite
Transaction processing
Process commitments
Setup commitments
Commitments
Overview on how commitments are updated
Example
Programs that update commitments
Benefits of tracking commitments
Process commitments
Setting up commitment tracking
Follow-up tasks
Related reports and inquiries
Defining manual commitments
Purging manual commitments
Process transactions
Set up transactions
Sources of Project Accounting transactions
Journal entries
Resource time entries
Subcontractor Time and Material Entry
How transactions are transferred from Lawson applications
Post activity transactions
Transaction statuses
Options for editing transactions
Options for creating activity transactions
Creating journal entries
Follow-up tasks
Related reports and inquiries
Creating resource time entries
Follow-up tasks
Related reports and inquiries
Creating Subcontractor Time and Material entries
Follow-up tasks
Related reports and inquiries
Interfacing non-Lawson activity transactions
Reviewing unreleased entries
Releasing and verifying journal entries
Posting transactions
Updating accounting unit and resource balances
Follow-up tasks
Related reports and inquiries
Recalculating billing and revenue amounts after posting
Backing out multiple transactions
Capitalize activities
Capitalize activities overview
Capitalization
Combine codes
Addition template
How GL postings for capitalization are determined
Example 1
Example 2
Capitalize from other Lawson applications
Asset repairs
Set up activities for capitalization
Setting up activities for capitalization
Processing activities for capitalization
Follow-up tasks
Related reports and inquiries
Setting capitalization status for transactions
Setting capitalization status for individual transactions
Setting capitalization status for multiple transactions
Close a period
Close a period overview
About closing a period
Considerations for closing a period
Reconcile activity data
Process of closing a period
Preparing for period closing
Closing a period
Allocations overview
Allocation setup
Allocations
Allocation driver
Allocation pool
Account category posting options
Example
Offset entries
Plan checklist for defining allocations
Methods for defining allocations
Prerequisite setup
Defining an allocation pool
Defining an allocation header
Defining allocations
Allocation prerequisite
Fixed percentage allocation
Factor allocation
Mixed allocation
Define allocations
Defining an allocation
Follow-up tasks
Related reports and inquiries
Define computed allocations
Computed allocations overview
Computed allocation
Data dictionary
Compute statement
Compute parameters
Total name
Define a computed allocation
Defining activity total names
Defining a compute statement
Defining compute parameters
Defining a computed allocation
Follow up tasks
Related reports and inquiries
Define list allocations
Prerequisite
List allocation overview
Activity post option
Consolidate posting option
Pool posting option
Use computes and totals with list allocations
Example
List allocation
Defining list allocations
Follow up tasks
Related reports and inquiries
Allocation process
Prerequisite
Allocation group
Allocation process overview
Defining an allocation group
Processing allocations
Analysis and reporting overview
Concepts in this chapter
Summary of reporting and online analysis options
Access data online
Prerequisite
Drill Around feature
Online analysis (AC/BR)
Perform online analysis
Selecting data for balance inquiries
Viewing activity balances
Viewing account category balances
Viewing accounting unit balances
Viewing resource balances
Viewing encumbrance balances
Analyzing output measures
Analyzing transactions
Analyzing percentage of completion
Analyzing commitment details
Copying and storing encumbrance balances
Analyzing historical commitments
Run standard reports
Listings
Activity Group Analysis Report (AC400)
Activity Trend (AC401)
Activity Analysis Report (AC410)
Activity Status Report (AC412)
Budget Variance Report (AC420)
Change Order History (AC421)
Resource Charge (AC440)
Capitalization History (AC460)
Bill of Costs (AC471)
Bill of Activities (AC472)
Profit and Loss Statement (AC473)
Activity Balances (AC480)
Activity Reconciliation (AC490)
Output Measure Analysis (AC493)
Activity Accounting Unit Analysis (AC494)
Define transaction attributes
Concepts in this chapter
Transaction attribute overview (AC)
Procedures in this chapter
Defining a transaction attribute
Create Transaction Writer reports
Concepts in this chapter
Transaction Writer report overview
Create customized transaction reports
Creating a Transaction Writer report
Follow-up tasks
Optional procedure: producing a subtotal or total
Related reports and inquiries
Running a Transaction Writer report
Create data marts using Lawson Business Intelligence
Lawson Business Intelligence
Project Accounting (AC) data mart
Project Accounting audits
Setting up audit tracking
Project Accounting audit analysis
Data dictionary listing
Project Accounting data dictionary names
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