Defining activity group period budgets

You can define three types of activity group budgets: life only, annual, or period. Period budgets designate the activity group budgeted amounts and units for each period in the activity group calendar. Use this procedure to define a new activity group period budget.

Before you begin, you must define a header for the budget before you can define the budget. See Defining activity group budget headers. Define any necessary factors or spread codes that you will use to define the budget. See Defining factors and Defining spread codes.

Follow these steps to define a budget period:

  1. Access Period Budget (AC20.3).
  2. Define the period budget. Use these guidelines to specify the field values:
    Activity Group

    Select the activity group for which you want to define budgets.

    Activity and Account Category

    Leave these fields blank when defining an activity group budget.

    Budget Number

    Select the budget number you defined in the header for this budget. See Defining activity group budget headers.

    Note: Select Define in this field if the budget header does not yet exist.
    Year

    Specify the fiscal year that holds the periods for which you are defining a budget. Ensure that the year is within the date range for the activity group budget and the Life Only option on Activity Group Budget Header (AC20.6) is set to No.

    Action

    Select one of these action codes as an alternative to typing budget values in each period:

    • Last Year Actual (A): Copies last year's actual amounts into the budget.

    • Last Year Budget (B): Copies last year's budget amounts into the budget.

    • Compute Amount (C): Uses a compute statement to calculate the budget amounts. You must specify a compute statement.

    • Compute Units (U): Uses a compute statement to calculate the budget units. You must specify a compute statement.

    • Duplicate (D): Copies the budget amount you enter for the first period to blank periods, stopping when an existing budget value is encountered.

    • Spread (S): Spreads the amount you specify in the first period to all periods. If you do not specify a spread code, then the amount is spread equally to all periods. If you specify a spread code, then the budget amount is populated in each period based on percentages defined in the spread code.

    Compute and Parameter

    These fields are used only if you are defining a budget using a compute statement. See Defining computed budgets.

    Spread Code

    If you selected the Spread action, then select a spread code to control how the budget values you enter in the first period are spread across all periods. Spread codes contain percentages that determine the percentage of the amount and units to populate in each period. You can define spread codes using Spread Codes (AC23.1). See Defining spread codes.

    Period

    Specify the number of each period for which you want to establish a budget.

    Amount

    Specify the budget amount for each period. You can use the amount in conjunction with the Spread and Duplicate actions.

    As an option, you can define a factor and units or a rate and units to automatically calculate the budget amount.

    Note: Define the activity group budget amounts in base currency.
    Factor

    Select a factor to calculate period budget amounts using budget units and a standard rate. The system multiplies the budget units times the rate defined in the factor. Factors are defined on Global Factors (FB00.1).

    Rate

    Specify a rate to calculate the period budgets amount based on budget units times the rate.

    Units

    Specify the projected units for each period. As an option, you can define a factor and units or a rate and units to automatically calculate the budget amount.

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