AP Interface (LM140)
Run AP Interface (LM140) to release approved lease invoice payments and interface them to the Lawson Accounts Payable application. LM140 also generates a report of payments that interfaced successfully and payments that did not.
Only approved lease invoice payments can be interfaced to the Lawson Accounts Payable application.
When invoices are interfaced to AP, LM comments are copied as Invoice Notes and AP check comments are copied as Check Comments.
Process at a Glance
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Create lease invoices using Invoice Creation (LM131).
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(Optional) Adjust invoices using Invoice Adjustment (LM31.1).
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Approve the invoices using Invoice Payment Approval (LM36.1) or Mass Payment Approval (LM136).
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(This step) Interface the invoices to Accounts Payable using AP Interface (LM140).
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(Conditional) Calculate interest for capital lease payments, using Interest Calculation (LM180).
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Post leases, using Lease Posting (LM190).
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(Conditional) Terminate leases due for closing, using Lease Termination (LM45.1).
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Close period, using Period Closing (LM199).
Processing Effect
After lease invoice payments have been successfully interfaced to Accounts Payable using LM140, the Accounts Payable application assumes responsibility for transferring payment amounts to the General Ledger application and processing payments (starting with running Invoice Distribution Closing (AP175) and continuing with the various steps included in processing the invoice payments).
The Lease Management application assumes responsibility for calculating the interest for capital leases, transferring the interest amounts to the interest account, and adjusting the debt account by the interest amount.
AP Interface must not allow zero dollar invoices to interface to AP. The program will create journal entry for lease expense and deferred rent directly to GL when a zero payment period occurs.