Labor Distribution Template Approval by Employee (GM11.1)

Use Labor Distribution Template Approval by Employee (GM11.1) to approve labor distributions by employee. You also use this form to approve labor distribution lines that contain only a general ledger account (no activity).

On this form, you can approve labor distribution lines, unrelease the lines so that changes can be made on Labor Distribution Template Entry (GM10.2), or place lines on hold.

Enter the HR company, employee, job code or position, pay code and effective date of the labor distribution record containing lines to be approved.

Note: Distribution lines must be released on Labor Distribution Template Entry (GM10.2) to be eligible for approval. You can release lines using Labor Distribution Template Entry (GM10.2) or Labor Distribution Mass Status Change (GM115). You can also import templates in a released status using Labor Distribution Template Import (GM510).

A Check Cap warning may appear if the activity is subject to salary cap. The warning appears if you applied salary cap rules to the template and the employee’s salary or the salary cap amount changed after the rules were applied. The warning may also appear if you applied salary cap rules to the template and the activity is no longer subject to salary cap.

If you see the Check Cap warning, salary cap rules may need to be reapplied to ensure that the proper amount of salary is being charged to the activity. To do this, you must unrelease the line to allow salary cap rules to be reapplied on Labor Distribution Template Entry (GM10.2).

If the activity is subject to salary cap and salary cap rules were applied, an asterisk appears next to the Cap link. You can use the Cap link to access Labor Distribution Salary Cap (GM10.5). This page shows how the salary percentages were recalculated to accommodate the cap, along with information about the overage template line created to handle the distribution of salary in excess of the cap.

Note: Labor distribution lines must have an approved status to be eligible for Salary Encumbrance Processing (GM110) and labor distribution processing during Payroll Close (PR197 or GM500). For salary encumbrances, non-approved distribution lines go to an error report. For labor distributions processing during the payroll close cycle, non-approved distribution lines are ignored and the distributions are created with the activity and GL account in the original pay transaction.