Labor Distribution Template Entry (GM10.2)

Use Labor Distribution Template Entry (GM10.2) to create and maintain labor distribution templates for employees. Labor distribution templates can be addressed by company, employee, and optionally job code or position and pay code.

Labor distribution templates are used to:

• Encumber earnings during Salary Encumbrance Processing (GM110).

  This routine projects earnings and creates salary encumbrances (commitments) for grants in , and optionally in General Ledger.

• Drive payroll distribution transactions ( and General Ledger postings) during the payroll closing cycle.

  This occurs during Payroll Close (PR197) or Non-Lawson Payroll Transaction Import (GM500).

• Create effort distribution transactions during the payroll closing cycle. These transactions are used in Effort Reporting to calculate pay and planned effort percentages for each employee and effort reporting period.

A labor distribution template is always defined for an employee and effective date. Optionally, templates can also be defined by pay code, job code or position. Templates with the newest dates supersede all older templates, regardless of whether job code, position or pay code is populated.

A template can have multiple distribution lines, and each line can have a different end date to identify when the distribution is no longer effective (for example, the grant end date). Each distribution line identifies the percentage of the employee's salary to be charged to a grant activity and general ledger account (department).

You can enter planned effort percentages in distribution lines to identify how much effort the employee is expected to expend on a sponsored activity or in a department (accounting unit). Planned effort is typically not entered for cost share activities. The salary percentages for a sponsored activity and its associated cost share equal the planned effort percentage for the sponsored activity. Planned effort percentages are visible in effort reporting. In order to enter planned effort, the employee must be subject to effort reporting.