Sales Entry (FR20.1)

Use Sales Entry (FR20.1) to add and maintain sales entries, which are records containing sales data, such the net sales amount, sales tax, and the corresponding contract charges for a given cycle date. In particular, you use this form to add call-in estimates or data for actual invoice sales for the specified cycle date of the current year into the Franchise Management application. You also can use this form to inquire on estimates. (You create estimates by running FR130 (Create Estimates).

Processing Effect

When you add a sales entry, if Auto Fill is set to Yes, the application assigns all applicable contract charges that have a next cycle date equal to the cycle date on the sales entry.

After you release charges for an actual sales record, either in FR20.1 or in FR121 (Sales Entry Release), the completed invoice data for charges becomes available for further processing. The invoice data can include charges for sales, note payments, and special charges. You must run FR140 (Invoice Interface) to create invoice records for interfacing into the Billing application with BL520 (Billing Interface).

The data for released estimates and call-in estimates becomes available for processing by FR199 (Period Closing), assuming that data for an actual invoice does not replace the estimate prior to that date. When actual sales data are released for estimates processed for an earlier cycle date, the application updates the status of the earlier estimates to Closed to indicate that the actual sales records are released. The released actual sales records are processed for billing in the next run of FR140.

More Information

You select a sales type to define a sales entry as an actual invoice, call-in estimate, or estimate. The Actual Invoice sales type represents customer contract sales that have been verified by a customer fax or other official document. Only charges assigned the Actual Invoice sales type are actually invoiced. The Call-in Estimate sales type represents customer contract charges verified by phone contact with the sales representative. The purpose of the call-in estimate is to provide data that is more reliable for forecasting than application-calculated estimates. The Estimate sales type represents unverified, application-calculated sales data used in reports to evaluate planned sales charges for a cycle. Also, the Estimate sales type is the first of three sales types (Estimate, Call-in Estimate, and Actual Invoice) that you can assign to sales entries for a single cycle date.

Before you add sales data, you must define the associated contract in FR10.1 (Customer Contract) and make sure that the contract beginning date is specified. In addition, if a sliding scale applies to a charge, in FR15.3 (Sales Based Sliding Scale) make sure that the scale option is defined for the sliding scale. The scale option indicates how the sliding scale is used to calculate a charge.