Cash Entry and Application (BN81.2)

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You can either manually or automatically apply payments to open invoices, depending on the value of the Auto Apply field in BN81.1 (Cash Entry). If the payment is greater than the total open invoice amounts, you can apply the difference to an accrual account defined for overpayments. If the payment is less than the total open invoice amounts, you can leave the balance unpaid or you can close invoice's open amount by charging the unpaid balance to an account defined for shortages.

After you apply payments to invoices, use the Release form action to release the payment. You can release a payment to the general ledger only if its entire amount has been applied. After you update a transaction to the general ledger with BN190 (General Ledger Update), you cannot change the transaction.