Invoice Distribution Closing (AP175)

Run Invoice Distribution Closing (AP175) to transfer released invoice distributions to the general ledger. You must run AP175 at least once in an accounting period; however, you can run it at any time after you release an invoice.

AP175 creates a summary listing of distributions transferred to the general ledger and a listing of out-of-balance distributions.

Processing Effect

If the company has Summary selected in the Posting Option field on Company (AP00.4), AP175 summarizes distributions with the same posting date, accounting unit, account number, subaccount number, activity, and transaction analysis fields. To summarize all distributions for an accounting period, run this form only once at the end of each general ledger accounting period.

Select the Account Structure to run distributions concurrently. This allows you to run AP175 by a group smaller than process level, such as, account or subaccount level.

When you run AP175 with Yes in the Update General Ledger field, the form transfers released invoice distributions with a post date on or before the Post Thru Date you define to the General Ledger application and changes distributions to historical status.

After distributions are posted, the status of any related activities is checked to determine if the activity requires payment information to be sent to . If so, a check is done to determine if the invoice is paid. If the invoice is not paid, a hold code is applied to the Activity Transaction record and the billing selection form ignores the transactions for contacts that call for excluding unpaid AP, because payment for goods and services has not occurred.

More Information

For invoices with retainage, the distributions are split between the retainage amount and invoice amount less the retainage.

The retainage accrual code is on the distributions with retainage. The offset to these distributions goes to the general ledger account attached to the retainage accrual code.

The invoice distributions are posted to the general ledger account attached to the AP accrual code.