Cash Requirements (AP150)
Run Cash Requirements (AP150) to schedule released invoices for payment. Use the Main tab to define required parameters for the form. Use the Select Options tab to define options used to restrict which invoices are scheduled for payment. Use the Sort Options tab to define options used for sorting payments.
Processing Effect
AP150 uses the Pay Thru Date and Payment Date you define to schedule invoices for payment and determine whether invoice discounts are taken. It also uses the Payment Date to revalue non-base currency invoices.
AP150 schedules all invoices that have a due date on or before the Pay Thru Date you define. Invoices marked for immediate payment are scheduled regardless of their due dates. The Payment Date you define determines whether the application takes invoice discounts. If you select the Take All Discounts option, AP150 takes the available discount on all invoices scheduled for payment regardless of their discount dates.
If there are multiple invoices for a client, AP150 creates three payment records and three separate checks will be cut for the vendor.
When the quantity of invoices exceeds 9999, AP150 creates a new payment record. If the balance of any of the split payments (either the first payment of 9999 invoices or subsequent payments) are negative, all invoices and credits will be placed on credit balance hold and no payment record will be created for that vendor. Manual adjustment of invoices is needed to get the correct amount to be paid.
The form creates a listing of the number of payments scheduled, calculated gain and loss amounts to be transferred to the general ledger by AP170 (Payment Closing), and amount of discounts lost by vendor. The listing also indicates which individual payments are for pay vendors that share multiple invoiced vendors.
Troubleshooting
If AP150 schedules invoices for payment that you do not want scheduled in the current payment cycle, you have several options to prevent the invoices from being selected. Make changes and rerun AP150 as many times as you need until the listing includes only the invoices you want scheduled for payment.
- Change invoice due dates or discount dates in AP30.3 (Payment Schedule Adjustment). Re-run AP150.
- Place selected invoices or vendors on hold in AP40 (Hold Selection). Re-run AP150.
- Assign a user-defined invoice group to the invoices you want scheduled for payment in AP30.3 (Payment Schedule Adjustment). Run AP150 for the invoice group.
- Assign a pay immediately indicator to the invoices you want scheduled for payment in AP30.3 (Payment Schedule Adjustment) or AP40.1 (Invoice Hold Selection). Run AP150 with Yes in the Pay Immediately Only field.
More Information
After AP150 creates a satisfactory listing with Yes in the Update field, run AP155 (Payment Forms Creation), AP160 (Payment Tape Creation), or AP161 (Electronic Payment File Creation).