Books (AM00.2)
Use Books (AM00.2) to define multiple depreciation books. Books define parameters for calculating and reporting depreciation. You must define at least one book during Asset Management setup.
Process at a Glance
-
(This step) Define at least one depreciation book.
-
Define a depreciation calendar for the current year (AM01.1).
-
Define an asset type (AM06.1)
-
Define an account group (AM05.1)
-
Define an accounting unit group (AM09.1)
Processing Effect
A book must have a status of Active to be assigned to an asset.
The convention method you select in the Conv field determines how depreciation will be calculated for the first and last month the asset is in service. See the field help for a description of the predefined conventions.
If you select Yes in the Method Switch field, the Asset Management system will switch automatically to a an alternate depreciation method when it is advantageous. See the field help for more information.
If you select Depreciation History for the book, be aware that Asset Management will store historical depreciation data for all assets associated with the book. You should monitor the size of the history files and purge them periodically.
Depreciation history is recorded from the time the Depreciation History flag is set. You cannot rebuild depreciation records created before the flag is set.
If the book is to be used to calculate depreciation for asset classes rather than individual assets, you must select C (Class Level) in the Type field, and you must select a compute statement to use in the depreciation calculations in the Compute Statement field. If you define a book as a class (Part 32) depreciation book, you should associate it only with assets depreciated as a class, according to Part 32 regulations. For more information, see the Asset Management User Guide.