Controlling access to individual user options

User Options is a set of user-customizable features, most of which are related to the operation of applications and data retrieval.

The ability to make changes to all items on the User Options menu is given to users by default. You can deny the ability to change some User Options or set a default for a User Option but still allow the ability to be changed, you can do so from Role Manager.

You can use items in the User Options menu in conjunction with roles. For example, suppose you have a group of power users who must be able to retrieve large loads of data in their queries, but, for performance reasons, you generally prefer to limit fetch sizes. You can create a role for power users, for example poweruser.xml, which you can use to change fetch size. For normal users, you can set a limit for fetch sizes in their role.xml file that they cannot change. Another example is if you want a certain theme and accent color that more closely match your branding to be the default for users, you can set a default theme and accent color in the Personalization tab, which would still allow users to change the theme and accent color to whatever is the most visually appealing for them.

Disabling users' ability to change options and setting locked or default values

In Lawson Portal, you can set an option’s value with two different levels of enforcement by selecting one of the two radios in Option Enforcement. Either the value is “locked” and it overrides a user’s setting and denies them the ability to change it, or a value is the “default” and that value is used as the initial value for that option up until the user sets it themselves.

When an item is locked by a user’s role, they can view the item on User Options but they cannot edit the field and a message is displayed on the page, indicating that some options are controlled by their administrator.

Some fields do not have the ability to set a default. These options are displayed in their own section as Environment Option Locking. Either a value can be chosen which is treated as a locked setting, or Let user choose can be selected and there is no locked setting.

Note: Users who have used Lawson Portal version 10.1.0.16 and earlier might not receive role defined defaults. To fix this, users can click Reset Preferences to Defaults… in user options.

User Options controlled by the Options tab

This table describes the options for which you can configure with the Options tab.

Several options that shows on the User Options menu cannot be configured by roles. Users will always be able to make selections for these items, unless you have removed the User Options menu altogether on the Menus tab.


Option	Description
Locale	The language that Lawson Portal uses. If your site is not multilingual, you might want to disable this option. This attribute is stored in the GEN repository, another reason why you might want to disable users' ability to change it.
Productline	Default product line for the role. This attribute is stored in the Resource Management repository (the LDAP directory). Changes you or users make is stored in the appropriate role file and overrides the repository setting during the user's session.
Value Separator	Determines whether commas, tabs, or semicolons separate columns for data import. This attribute is stored in the Resource Management repository (LDAP directory). Changes you or users make are stored in role.xml and override the repository setting.
Default Report Type	Output format of Lawson system reports. Choices are Text, PDF and LSR. To ensure correct rendering of all data, only the LSR output format is enabled on the Arabic platform. To change the Report Type freely to PDF, Text format or LSR format, set the Report Type to NONE, then go to User Options to change from either format. See: Enabling Infor Lawson Smart Reports (Optional) in Lawson Administration: Jobs and Reports.
Default Printer	The default printer for the role. This attribute is stored in the GEN database. To prevent end-users from updating GEN, you might want to disable their ability to change printers.
Auto Select Required Fields	Lawson applications can be set so that required fields on forms are automatically selected.
Explorer Record Count Select Record Count	These options determine the number of records that is displayed per page when a user performs a drill transaction (Explorer Record Count), or selects from a list (Select Record Count). By default, the options are 25, 50, 100, and 200. (You change the numbers that are available for selection.) For more information, see the section "Changing Data Retrieval Page Size Options (Drill Value). For performance reasons, you might be required to set a required value for record counts. Displaying large lists takes more system resources.
Default search option	When this option is selected, Lawson application records will search using the Find or Filter options.
Show Product Line in Page Header	When this is selected, it displays the current product line after the tab title. This option is disabled by default.
List View Record Count	Sets the number of records to be displayed on the list. The list displays up to the maximum number of records defined by the user or Lawson Administrator in the User Options. By default, the options are 250 and 500.
Maximum List View edits	Sets the maximum number of records that can be edited on the list in one transaction. By default, the options are 25, 50, 75, and 100.
List Style Record Count	Sets the number of records that is displayed per page when a user selects to display a data query results list. By default the options are 25, 50, 100 and 200.
Enable accessibility behaviors	When this is selected, it enables various usability features that are designed for assistive technologies.
Use client machine time zone for jobs and reports	When enabled, Lawson Portal uses the time zone of the client machine when submitting jobs and displaying timestamps of jobs and reports in Print Manager and Job Scheduler.
Tab Recovery	This feature recovers tabs from the last session, depending on the option enabled by the administrator: Ask: This is the default option. Every time Lawson loads or refreshes, a dialog box shows a list of the tabs that can be recovered. The user is asked if they want to recover these tabs or start fresh for that new session. Always: Requiring this option allows last session's tabs to be recovered and opened every time Lawson is loaded or refreshed. Never: Requiring this option allows Lawson to start fresh every time without asking or showing which tabs are recovered. Note: If Tab Recovery is enabled, the tabs from the last session are saved per browser and are not shared across browsers. However, enabling Tab Recovery does not mean that data from their last session is saved.
Shrink forms to fit on screen	Enabling this option causes forms to be shrunk down in an attempt to fit the entire form contents on screen without the need for scrolling on lower resolution monitors. Note: This option is only supported in Google Chrome, Firefox, Safari, and Microsoft Edge browsers.

User Options controlled by the Personalization tab

This table shows the options in the Personalization tab that you can configure to customize the overall look, feel, and style of the application:


Option	Description
Global customizations	Customizations for the entire application. Theme: The theme for Lawson Portal Accent Color: The accents for window headers, tabs, highlights, and other elements
Form Customization	Customizations for forms Label Size: The font size for field labels Label Style: The style for field labels Label Color: The color for field labels Detail Area Header Color: The color for detail area headers
Other Options	Allow on-form customizations: Users can view and make on-form changes to form field elements, such as change form label text, color, font, and other elements.