To add a state

  1. In the State column, press Define (F6) and choose New State.

    If the file does not already have a State field, the Select A State Field subform appears.

  2. Select the field whose value determines which state the record is in.

    The State Name subform for the Edit state appears.

  3. Type a value for the State field and press OK.

    The State Name subform for the new state appears.

  4. Type the name of the new state, and type its State field value.
  5. Press Enter.

    The new state appears in the State column.

    Note: To change the State field, press Define (F6) from the State column, and choose State Field. Select a new field from the Select A State Field subform. The values assigned to each state do not change.