Journal Report

The Journal Report lists all items going into and out of your general ledger (chart of accounts) as the result of a transaction.

Although a report of financial transactions by journal (for example, General Ledger journal) is a standard generic feature of an ERP system, several countries also require an external statutory version which often uses pre-printed numbered or stamped paper.

Usually, transactions are numbered with a protocol number (Document Date/Taxation type/Document number). This number is separate from the Document Number and any Transaction numbers which are entered or generated at transaction input, and can have canceled documents or gaps in the sequencing. The protocol number is generated subsequently at the final report stage or after period close, without gaps. There should also be a correspondence between journal protocol numbering and transaction date chronology.

There is a protocol number series per transaction type when you deploy user-defined transaction types in General Ledger. Usually, such transaction types represent a segregation of duties, with different people responsible for different transaction types. For example, separation of Receivables and Payables postings.

Once defined, set the transaction types for the accounting year. You can revise Transaction types at the year-end. Protocol numbers are reset to '1' at the start of a new year.

The report is generated monthly, in paper or electronic format, and required in both summary and detail versions, by month and year.

Separate debit and credit columns are required.