Setting up the Last Document Number Maintenance

This maintenance is available for Accounting Entities using Sales Transport Documentation in Argentina and supports Argentina specific document number requirements.

  1. Select Sales Transport Documentation (Argentina) from the Subscriptions list.
  2. In the accordion panel, click Settings.
  3. Under Maintenance, select AR eTransport Last Document Number then click Launch.
  4. To add new Last Number of the Report:
    1. Click ADD.
    2. Specify these information:
      Report
      Select a report from the list.
      Note: Optionally, this field can be blank. If no report is selected, document number format will be applied to all AR eTransport transaction documents (i.e. Shipment BODs) regardless of the type of report.
      Location
      Use this field as an additional unique ID in case of multiple numbering format required for one report type.
      Note: This field is required for Argentina eTransport based on the prescribed format. Zeroes before the number is automatically added based on the MaxLength data format. See Document Number Format.
      Last Number
      The initial value specified in this field will be the basis for sequence numbering. Zeroes before the number is automatically added based on the MaxLength data format. See Document Number Format.

      Every time a new Shipment BOD is published, this value is updated and incremented by 1.

    3. Click SAVE.
  5. To modify an existing record:
    1. Click MODIFY.
    2. Update data.
      Note: Only the Last Number field may be modified.
    3. Click SAVE.
  6. To delete an existing record:
    1. Select a record from the Maintenance screen list.
    2. Click DELETE. A system prompt 'Selected records will be permanently deleted upon Save.' is displayed.
    3. Click OK.
    4. Click SAVE. A system prompt 'Successfully Removed!' is displayed.
    5. Click OK.
  7. Click CANCEL to cancel addendum, modification, or deletion of record.