Petty Cash Transactions (tfcmg2111m000)

Field Information

Document

The transaction type of the document created for the petty cash register.

Document

The unique identification number of the document used for the financial transactions associated with the transaction type.

Line

The cash document transaction line number.

Printed

If this check box is selected, the final cash report is printed for the cash document.

Note: You can modify the cash document only if the Transaction Modification check box is selected in the CMG Parameters (tfcmg0100s000) session.

Line

General

Document Date

The date and time when the document is created.

Petty Cash Transaction Code

The petty cash transaction code that is used to create the petty cash document line.

Type of Transaction

The type of petty cash transaction.

Allowed values

Receipt Transaction

Use this transaction type to process customer receipts, and payments for credit notes.

Payment Transaction

Use this transaction type to process supplier payments, as well as receipts for credit notes.

Unallocated Payment

Use this transaction type to process an unallocated payment amount not linked to an invoice number.

You can assign these payments later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Payments to Invoices (tfcmg2131s000)
• Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000)

Unallocated Receipt

Use this transaction type to process an unallocated receipt amount that is not linked to an invoice number.

You can assign these payments later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Receipts to Invoices (tfcmg2130s000)
• Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000)

Advance Payment

Use this transaction type to process an advance payment for which you have not received an invoice. You can (partially) assign the advance payment to invoices in the Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000) session.

You can also assign these payments later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Payments to Invoices (tfcmg2131s000)
• Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000)

Advance Receipt

Use this transaction type to process advance receipts for which you have not yet received the invoices. You can (partially) assign the advance receipt to invoices in the Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000) session.

You can also assign these receipts later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Receipts to Invoices (tfcmg2130s000)
• Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000)

Journal

Use this transaction type to create contra-entries for the selected transaction type.

Receipt Reconciliation

If you receive anticipated receipts, you can reconcile these receipts using this transaction type.

Payment Reconciliation

If your payments were processed by the bank, you can reconcile the anticipated payments using this transaction type.

Return

If this check box is selected, Infor LN updates the document type of the petty cash transaction. The transaction with Petty Cash Document Typeof Cash In to Cash Out and vice versa.

Original Line

The transaction type of the original document line that is reversed with the petty cash document line.

Original Document Number

The unique identification number of the original document line that is reversed with the petty cash document line.

Original Line

The position number of the original document line that is reversed with the petty cash document line.

Petty Cash Document Type

The document type associated with the petty cash transaction code.

Allowed values

Cash In

Cash Out

User

The logon code of the user who created the petty cash document line.

Counting Order

The number of the counting order that created the cash variance posted on the petty cash document line.

Invoice/Payment Details

Target Company

The code of the financial company from which the invoice or standing order originates.

Invoice-from/to Business Partner

The code of the invoice-from business partner or invoice-to business partner for whom the petty cash transactions must be processed.

Name

The name of the business partner.

Invoice

The transaction type of the invoice document.

Document

The document number used to identify an invoice related to a specific transaction type.

Schedule Line Number

The schedule line number of the invoice for which the of the petty cash transaction must be processed.

Invoice Status

The status of the invoice associated with the cash transaction document.

Allowed values

On Hold

Not Applicable

Canceled

Confirmed

Ready to Submit

Pending Approval

Ready to Print

Submitted to External System

Rejected by External System

Approved by External System

Printed

Posted

Note: When the Invoice Status is On Hold, the sales invoice for which LN automatically created the petty cash document line is not yet posted. You can finalize the petty cash document only if the status is other thanOn Hold.

Pay-to/by Business Partner

The code of the pay-to business partner or pay-by business partner associated with the transaction type.

Name

The name of the business partner.

Standing Order

The document number of the standing order associated with the cash transaction.

Note: This field is enabled only if the Type of Transaction is Advance Payment or Journal.

When the Type of Transaction is Advance Payment, only standing orders with Posting Method set to Advance Payment, and a petty cash payment method can be selected. If the Allow Advance Payment Category check box is selected in the CMG Parameters (tfcmg0100s000) session, the Category must be the same.

When the Type of Transaction is Journal, only standing orders with Posting Method set to Costs and a petty cash payment method can be selected.

Category

The category of the advance payment transaction.

Allowed values

Tangible Fixed Assets

For example, supplies and stocks of:

• Land
• Properties
• Machines
• Equipment
• Advance payments and buildings under construction

Intangible Assets

For example:

• Concessions
• Licences
• Goodwill
• Advanced payments

Inventories

For example:

• Raw materials
• Unfinished products
• Finished products
• Advance payments

Other Assets

For example:

• Shares in associated companies
• Claims and other properties
• Claims on deliveries
• Claims against associated companies

Rate Date

The date and time used to determine the exchange rate.

Rate Type

The code of the exchange-rate type.

Currency

The code of the currency in which the transaction amount is expressed.

Rate

The rate at which the cash transaction currency can be exchanged for the home currency.

Amounts in Transaction Currency

Amount in Cash Currency

Currency

The code of the currency in which the transaction amount is expressed.

Debit / Credit

Indicates whether the cash transaction amount is posted as debit or credit to the ledger account related to the transaction type of the petty cash document.

Allowed values

Debit

The amount is debited to the account.

Credit

The amount is credited to the account.

Note: The value is defaulted based on the petty cash transaction code and cannot be modified.

Cash Amount

The cash amount of the transaction. This is the amount posted to the ledger account related to the transaction type of the petty cash document.

Currency

The code of the currency in which the cash amount is expressed.

Amount in Invoice Currency

The total amount applicable for the external invoice expressed in invoice currency.

Transaction Currency

The code of the transaction currency in which the invoice amount is expressed.

Amounts in Home Currency

Amount

The transaction amount expressed in home currency.

Currency

The code of the home currency to which the transaction amount is converted.

Cash Amount

The total cash amount of the transaction expressed in home currency.

Tax

Tax Country/Code

The code of the tax country applicable for the cash transaction.

Note: You can access this field only if:

• The Type of Transaction field is set to Advance Receipt or Advance Receipt and the Calculate Tax on Advance Payments/Receipts check box is selected in the CMG Parameters (tfcmg0100s000) session.
• The Type of Transaction field is set to Journal.

This section is updated to Own Tax Data if the Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session.

Tax Code

The tax code related to the country that is applicable for the cash transaction.

Tax State/Province

The tax state/province code and description in which tax are paid.

Note: This field is displayed only if:

• The Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.
• The Optional Jurisdiction at State / Province Level check box is selected in the Global Registration Parameters (tctax2100m000) session.

Registration Code

The user-defined code that identifies registration.

Note: This field is displayed only if the Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.

Identification Number

The unique alphanumeric code issued by the tax registration authority by which the enterprise is identified in the country of issue.

Note: This field is displayed only if the Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.

Legal Name

The name linked to the registration ID which can be used on the legal reports.

Note: This field is displayed only if the Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.

Tax Amount

The total tax amount applicable for the petty cash transaction expressed in the bank currency.

Business Partner Tax Data

Tax Country

The code of the tax country related to the registration of the business partner.

Note: This field is displayed only if the Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.

Tax State/Province

The tax state/province code and description related to the registration of the business partner.

Note: This field is displayed only if:

• The Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.
• The Optional Jurisdiction at State / Province Level check box is selected in the Global Registration Parameters (tctax2100m000) session.

BP Identification Number

The unique alphanumeric code issued by the tax registration authority by which the business partner is identified in the country of issue.

Note: This field is displayed only if the Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.

Legal Name

The name linked to the registration ID which can be used on the legal reports.

Note: This field is displayed only if the Extended Registration Managementfield is set to Active in the Concept Activation (tcemm4600m100) session.

Details

Reference

The transaction reference used to identify the transaction.

Reference 2

The second transaction reference used to identify the transaction.

Cash Flow Reason

The code of the cash flow reason applicable for various cash transactions.

Ledger Account/Dimensions

Ledger Account

The code of the ledger account to which the cost transaction amount must be posted.

Note: This field is enabled only if the Type of Transaction field is set to Journal. This value is defaulted from the selected petty cash transaction code and cannot be modified.

Dimensions

The code of the dimension associated with the ledger account.

Note: This field is enabled only if the Type of Transaction field is set to Journal and the ledger account is specified in the Ledger Account field. The dimension codes are defaulted from the selected petty cash transaction code and can be modified only if the Modification Allowed check box is selected in the Petty Cash Transaction Codes (tfcmg0140m000) session for the dimension type.

Text

Text

If this check box is selected, a text related to the petty cash transaction document exists.