Petty Cash Transaction Codes (tfcmg0140m000)

Field Information

Petty Cash Transaction Code

The code of the petty cash transaction that is specified for individual cash transactions.

Description

The description of the petty cash transaction code.

General

Type of Transaction

The type of cash transaction.

Allowed values

Receipt Transaction

Use this transaction type to process customer receipts, and payments for credit notes.

Payment Transaction

Use this transaction type to process supplier payments, as well as receipts for credit notes.

Unallocated Payment

Use this transaction type to process an unallocated payment amount not linked to an invoice number.

You can assign these payments later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Payments to Invoices (tfcmg2131s000)
• Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000)

Unallocated Receipt

Use this transaction type to process an unallocated receipt amount that is not linked to an invoice number.

You can assign these payments later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Receipts to Invoices (tfcmg2130s000)
• Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000)

Advance Payment

Use this transaction type to process an advance payment for which you have not received an invoice. You can (partially) assign the advance payment to invoices in the Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000) session.

You can also assign these payments later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Payments to Invoices (tfcmg2131s000)
• Assign Unallocated/Advance Payments to Invoices (tfcmg2106s000)

Advance Receipt

Use this transaction type to process advance receipts for which you have not yet received the invoices. You can (partially) assign the advance receipt to invoices in the Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000) session.

You can also assign these receipts later, by selecting a transaction type belonging to the Cash category, to which the following sessions are linked:

• Assign Advance/Unallocated Receipts to Invoices (tfcmg2130s000)
• Assign Unallocated/Advance Receipts to Invoices (tfcmg2105s000)

Journal

Use this transaction type to create contra-entries for the selected transaction type.

Receipt Reconciliation

If you receive anticipated receipts, you can reconcile these receipts using this transaction type.

Payment Reconciliation

If your payments were processed by the bank, you can reconcile the anticipated payments using this transaction type.

Return

If this check box is selected, LN updates the document type of the petty cash transaction. The transaction with Petty Cash Document Typeof Cash In to Cash Out and vice versa.

For example, if the Type of Transaction is Advance Receipt, which is normally a Cash In transaction, and Returncheck box is selected, LN converts this to a Cash Out transaction.

Cash Register

The code of the bank relation that can be linked to the cash transaction.

Note: If a cash register is defined, you can only use the petty cash transaction codes for a selected cash register.

Category

The category of the advance payment transactions.

Allowed values

Tangible Fixed Assets

For example, supplies and stocks of:

• Land
• Properties
• Machines
• Equipment
• Advance payments and buildings under construction

Intangible Assets

For example:

• Concessions
• Licences
• Goodwill
• Advanced payments

Inventories

For example:

• Raw materials
• Unfinished products
• Finished products
• Advance payments

Other Assets

For example:

• Shares in associated companies
• Claims and other properties
• Claims on deliveries
• Claims against associated companies

Note: This field is displayed only if the Allow Advance Payment Category check box is selected in the CMG Parameters (tfcmg0100s000) session.

This field is enabled only if the Type of Transaction field is set to Advance Payment.

Ledger Account/Dimensions

Ledger Account

The code of the ledger account to which the cost transaction amount must be posted.

Note: This field is enabled only if the Type of Transaction field is set to Journal.

Dimensions

The code of the dimension associated with the ledger account.

Note: This field is enabled only if the Type of Transaction field is set to Journal and the ledger account specified in the Ledger Account field has the dimension type defined as Optional or Mandatory.

Modification Allowed

If this check box is selected, LN allows you to modify the value of the specific dimension when you specify a cash transaction.

Note: This field is enabled only if the ledger account is specified in the Ledger Account field and this account has the dimension type defined as Optional or Mandatory.

Details

Petty Cash Document Type

The document type associated with the petty cash transaction code.

Allowed values

Cash In

Cash Out

Note: This field is enabled only if the Type of Transaction field is set to Journal.

In all other scenarios, this field is set to:

• Cash In if the Type of Transaction field is set to:
  • Receipt Transaction and the Return check box is cleared.
  • Unallocated Receipt and the Return check box is cleared.
  • Advance Receipt and the Return check box is cleared.
  • Payment Transaction and the Return check box is selected.
  • Unallocated Payment and the Return check box is selected.
  • Advance Payment and the Return check box is selected.
• Cash Out if the Type of Transaction field is set to:
  • Receipt Transaction and the Return check box is selected.
  • Unallocated Receipt and the Return check box is selected.
  • Advance Receipt and the Return check box is selected.
  • Payment Transaction and the Return check box is cleared.
  • Unallocated Payment and the Return check box is cleared.
  • Advance Payment and the Return check box is cleared.

Cash Flow Reason

The code of the cash flow reason applicable for the transactions created with the petty cash transaction code.

Tax Country/Code

The code of the tax country applicable for the cash transaction.

Note: This field is enabled only if:

• The Type of Transaction field is set to Advance Payment, Advance Receipt and the Calculate Tax on Advance Payments/Receipts check box is selected in the CMG Parameters (tfcmg0100s000) session.
• The Type of Transaction field is set to Journal.

Tax Code

The tax code related to the country that is applicable for the cash transaction.