Sales Contract (tdsls3600m000)

Use this session to view, enter, and maintain a specific sales contract and linked sales contract lines.

This session supports easy contract entry. You can enter a sales contract header and sales contract lines on one screen. This session enables you to quickly enter the most important information for a sales contract and to handle the contract.

You can start this session from the Sales Contracts (tdsls3500m000) overview session, by double-clicking a record, or by entering a new sales contract. You can also start this session stand-alone.
To view the details of the sales contract header, click Contract Details on the File menu of the current session. As a result, the Sales Contracts (tdsls3500m000) details session starts.
To display fields from the Sales Contracts (tdsls3500m000) details session in the current session, click Customize Form on the View menu. As a result, you can indicate which fields you want to hide and unhide.
To view the details of a sales contract line, select and double-click a sales contract line. As a result, the Sales Contract Lines (tdsls3501m000) session starts.

Tabs

Contract Lines
Refers to the Sales Contract Lines (tdsls3501m000) session. On this tab, you can view, enter, and maintain the lines of the sales contract.
Price Revisions
Refers to the Sales Contract Prices (tdsls3103m000) session. On this tab, you can view, enter, and maintain sales contract price revisions.
Contract Line Logistic Data
Refers to the Sales Contract Line Logistic Data (tdsls3102m000) session. On this tab, you can view, enter, and maintain logistic agreements for a contract line.
Terms and Conditions
Refers to the Terms and Conditions Lines (tctrm1120m000) session. On this tab, you can view, enter, and maintain the terms and conditions lines of the terms and conditions agreement that is linked to the sales contract.

Note:

If you add a new contract, LN displays the default data associated with the specified business partner. You can change the business partner data.
You can link a sales schedule to an active sales contract in the Sales Schedules (tdsls3111m000) session.
If you click the Show the attachments button, the Objects Links (dmcom8110m000) session starts in which you can link a document of any format to the sales contract, or view the linked document(s).

Field Information

Sold-to Business Partner

sold-to business partner

Note: If you want to define a promotional contract, you must leave this field empty and set the Type field to Special Contract.

Code

The sold-to business partner's address code.

Default value

LN retrieves the default address from the Sold-to Business Partner (tccom4110s000) session.

ZIP Code/Postal Code

The sold-to business partner's ZIP code.

Code

The sold-to business partner's contact.

Internal Sales Representative

The internal sales representative.

Note:

The default is the Internal Sales Representative from the Sold-to Business Partner (tccom4110s000) session.
You must first record employees in the Employees - General (tccom0101m000) session.

Customer Order

customer order number

Note: You can specify a value in this field only if the Use Customer Order for Schedules check box is selected in the Sales Schedule Parameters (tdsls0100s500) session. This value is defaulted in the Sales Contract Lines (tdsls3501m000) session.

Customer Contract Reference

customer contract reference

Note: You can specify a value in this field only if the Use Customer Contract Reference for Schedules check box is selected in the Sales Schedule Parameters (tdsls0100s500) session. This value is defaulted in the Sales Contract Lines (tdsls3501m000) session.

Order Type

order type

Contract

sales contract

Sales Office

sales office

Default value

When you enter a sales contract, LN retrieves the sales office from the Sold-to Business Partner (tccom4110s000) session. This value can be changed. If no sales office is found in the Sold-to Business Partner (tccom4110s000) session, LN searches the Sales User Profiles (tdsls0139m000) session. If no sales office is found in the Sales User Profiles (tdsls0139m000) session either, no sales office is defined. As a result, LN cannot retrieve a default sales office.

Type

The contract type indicates whether the contract is a normal or a special contract.

Terms and Conditions ID

The terms and conditions agreement that is linked to the sales contract.

Note: You can click Generate Terms and Conditions from Template on the appropriate menu to generate a new terms and conditions agreement from a terms and conditions template in the Generate Terms and Conditions from Template (tctrm2200m000) session. The newly generated terms and conditions agreement is automatically entered in this field.

Contract Amount

total contract amount

This field includes the sum of the line amounts for all linked contract lines with the Free and Active status.

A contract line amount is calculated as follows:

Agreed Quantity * Price - Discounts

Text

If this check box is selected, header text exists for the contract.

Status

The status of the sales contract.

A contract can have the following statuses:

Free
When a contract is created, the contract status is automatically set to Free. If a contract has the Free status, you can make changes to the contract.
Active
You can link a sales order/schedule/quotation to a contract with the Active status. If the status is Active and the Maintaining Contracts Always Allowed check box is cleared in the Sales Contract Parameters (tdsls0100s300) session, you cannot de-activate the contract.
Terminated
After a contract is terminated, the contract can no longer be used.

You can assign a status to each contract with the following commands:

Activate
De-activate
Terminate

Note:

In the Sales Contract Lines (tdsls3501m000) session, you can:

Maintain the status at contract line level independent of the header status.
Enter new contract lines for sales contracts with the Free and Active status.

Currency

The currency in which the amounts on the contract are expressed.

Default value

LN retrieves the default currency from the Invoice-to Business Partner (tccom4112s000) session.

Reference

reference A

Reference B

reference B

Contract Date

contract date

Effective Date

effective date

Note: When you change the effective date, LN asks you whether the effective date on the lines must be changed as well. LN then checks if the effective dates and expiry dates of the lines fall within the header's range of effective date and expiry date. The date ranges of te lines cannot exceed the date range of the header.

Expiry Date

expiry date

Note: When you change the expiry date, LN asks you whether the expiry date on the lines must be changed as well. LN then checks if the effective dates and expiry dates of the lines fall within the header's range of effective date and expiry date. The date ranges of te lines cannot exceed the date range of the header.

Delivery Terms

delivery terms

Default value

LN retrieves the default value from the Sold-to Business Partner (tccom4110s000) session.

Note: The description of the delivery terms is printed on the contract acknowledgment.

Point of Title Passage

point of title passage

Payment Terms

payment terms

You can determine the expiry date of the payment period and discount period based on the payment terms on a sales invoice.

Note:

The default is the payment terms assigned to the invoice-to business partner in the Invoice-to Business Partner (tccom4112s000) session. The description associated with the payment terms is printed on the contract acknowledgment.
If you enter a special contract number in the Sales Contracts (tdsls3500m000) session, the payment terms are transferred to the sales order as default value.

Original Contract

The number of the original contract on which the current sales contract is based.

If this contract is copied from another contract, this field is automatically filled with the original contract's number.

This field can also be filled manually.

External Sales Representative

The external sales representative.

Note:

The default is the accounting reference assigned to the sold-to business partner in the Sold-to Business Partner (tccom4110s000) session.
You must first record employees in the Employees - General (tccom0101m000) session.

Contract Acknowledgement

You can indicate whether a contract acknowledgment must be printed.

Print Status

This field shows the printing status of the contract acknowledgement.

You can print contract acknowledgements in the Print Sales Contract Acknowledgements (tdsls3405m000) session.

Note:

If the Reprint Contract Acknowl. after Modification check box is selected in the Sales Contract Parameters (tdsls0100s300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowl. after Modification check box is cleared in the Sales Contract Parameters (tdsls0100s300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Not Printed: The contract acknowledgement is not yet printed.
Printed: The contract acknowledgement is printed.
Original Printed: The contract acknowledgement is printed as a final acknowledgement. As a result, only the active contract lines and active price revisions appear on the contract acknowledgement.
Draft Printed: The contract acknowledgement is printed, but not as a final acknowledgement.
Changed: The contract is changed after the final contract acknowledgement is printed.
Changes Printed: The Changed contract is reprinted as a final acknowledgement.

Full Name