Sales Contracts (tdsls3500m000)

Field Information

Contract

The contract number that identifies the sales contract.

Sold-to Business Partner

sold-to business partner

Note: If you want to define a promotional contract, you must leave this field empty and set the Contract Type field to Special Contract.

Contract Type

The contract type indicates whether the contract is a normal or a special contract.

Customer Order

customer order number

Note: You can specify a value in this field only if the Use Customer Order for Schedules check box is selected in the Sales Schedule Parameters (tdsls0100s500) session. This value is defaulted in the Sales Contract Lines (tdsls3501m000) session.

Action on Deviating Customer Order

The action that must be initiated when the customer order on an incoming sales release is specified and deviates from the Customer Order in the Sales Contract Lines (tdsls3501m000) session.

Note: This field is enabled only if a customer order number is specified in the Customer Order field. This value is defaulted in the Action on Deviating Customer Order field in the Sales Contract Lines (tdsls3501m000) session.

Allowed values

Block

The sales release cannot be converted to a sales schedule. You must update the customer order number on the sales release or create a new contract line for the customer order that is linked to the sales release.

Continue with Sales Release

The sales release's Customer Order is used on the sales schedule instead of the sales contract line's customer order.

Continue with Sales Contract

The sales contract line's Customer Order is used on the sales schedule instead of the sales release's customer order.

Action on Deviating Empty Customer Order

The action that must be initiated when the customer order on an incoming sales release is not specified and deviates from the specified Customer Order in the Sales Contract Lines (tdsls3501m000) session.

Note: This field is enabled only if a customer order number is specified in the Customer Order field. This value is defaulted in the Sales Contract Lines (tdsls3501m000) session.

Allowed values

Block

The sales release cannot be converted to a sales schedule. You must update the customer order number on the sales release or create a new contract line for the customer order that is linked to the sales release.

Continue with Sales Release

The sales release's Customer Order is used on the sales schedule instead of the sales contract line's customer order.

Continue with Sales Contract

The sales contract line's Customer Order is used on the sales schedule instead of the sales release's customer order.

Customer Contract Reference

customer contract reference

Note: You can specify a value in this field only if the Use Customer Contract Reference for Schedules check box is selected in the Sales Schedule Parameters (tdsls0100s500) session. This value is defaulted in the Sales Contract Lines (tdsls3501m000) session.

Terms and Conditions ID

The terms and conditions agreement that is linked to the sales contract.

Contract Amount

total contract amount

This field includes the sum of the line amounts for all linked contract lines with the Free and Active status.

A contract line amount is calculated as follows:

Agreed Quantity * Price - Discounts

Contract Date

contract date

Status

The status of the sales contract.

A contract can have the following statuses:

• Free

  When a contract is created, the contract status is automatically set to Free. If a contract has the Free status, you can make changes to the contract.

• Active

  You can link a sales order/schedule/quotation to a contract with the Active status. If the status is Active and the Maintaining Contracts Always Allowed check box is cleared in the Sales Contract Parameters (tdsls0100s300) session, you cannot de-activate the contract.

• Terminated

  After a contract is terminated, the contract can no longer be used.

You can assign a status to each contract with the following commands:

• Activate
• De-activate
• Terminate

Note: 

In the Sales Contract Lines (tdsls3501m000) session, you can:

• Maintain the status at contract line level independent of the header status.
• Enter new contract lines for sales contracts with the Free and Active status.

Internal Sales Representative

The internal sales representative.

Note: 

• The default is the Internal Sales Representative from the Sold-to Business Partner (tccom4110s000) session.
• You must first record employees in the Employees - General (tccom0101m000) session.

Sales Office

sales office

Default value

When you enter a sales contract, LN retrieves the sales office from the Sold-to Business Partner (tccom4110s000) session. This value can be changed. If no sales office is found in the Sold-to Business Partner (tccom4110s000) session, LN searches the Sales User Profiles (tdsls0139m000) session. If no sales office is found in the Sales User Profiles (tdsls0139m000) session either, no sales office is defined. As a result, LN cannot retrieve a default sales office.

Order Type

order type

Reference A

reference A

Reference B

reference B

Original Contract

The number of the original contract on which the current sales contract is based.

If this contract is copied from another contract, this field is automatically filled with the original contract's number.

This field can also be filled manually.

Effective Date

effective date

Note: When you change the effective date, LN asks you whether the effective date on the lines must be changed as well. LN then checks if the effective dates and expiry dates of the lines fall within the header's range of effective date and expiry date. The date ranges of te lines cannot exceed the date range of the header.

Expiry Date

expiry date

Note: When you change the expiry date, LN asks you whether the expiry date on the lines must be changed as well. LN then checks if the effective dates and expiry dates of the lines fall within the header's range of effective date and expiry date. The date ranges of te lines cannot exceed the date range of the header.

External Sales Representative

The external sales representative.

Note: 

• The default is the accounting reference assigned to the sold-to business partner in the Sold-to Business Partner (tccom4110s000) session.
• You must first record employees in the Employees - General (tccom0101m000) session.

Responsible Office

The sales office which maintains and owns the sales contract.

Contract Acknowledgement

You can indicate whether a contract acknowledgment must be printed.

Print Status

This field shows the printing status of the contract acknowledgement.

You can print contract acknowledgements in the Print Sales Contract Acknowledgements (tdsls3405m000) session.

Note: 

If the Reprint Contract Acknowl. after Modification check box is selected in the Sales Contract Parameters (tdsls0100s300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowl. after Modification check box is cleared in the Sales Contract Parameters (tdsls0100s300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Not Printed

The contract acknowledgement is not yet printed.

Printed

The contract acknowledgement is printed.

Original Printed

The contract acknowledgement is printed as a final acknowledgement. As a result, only the active contract lines and active price revisions appear on the contract acknowledgement.

Draft Printed

The contract acknowledgement is printed, but not as a final acknowledgement.

Changed

The contract is changed after the final contract acknowledgement is printed.

Changes Printed

The Changed contract is reprinted as a final acknowledgement.

Code

The sold-to business partner's contact.

Phone

Your contact's (direct) telephone number.

Code

The sold-to business partner's address code.

Default value

LN retrieves the default address from the Sold-to Business Partner (tccom4110s000) session.

Address

address

Business Partner

ship-to business partner's

Address

address

Contact

contact

Delivery Terms

delivery terms

Default value

LN retrieves the default value from the Sold-to Business Partner (tccom4110s000) session.

Note: The description of the delivery terms is printed on the contract acknowledgment.

Point of Title Passage

point of title passage

Carrier/LSP

carrier

Business Partner

invoice-to business partner

Address

address

Contact

contact

Currency

The currency in which the amounts on the contract are expressed.

Default value

LN retrieves the default currency from the Invoice-to Business Partner (tccom4112s000) session.

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-to Business Partner (tccom4112s000) session.

Business Partner

pay-by business partner

Address

address

Contact

contact

Full Name

The contact's full name.

Payment Terms

payment terms

You can determine the expiry date of the payment period and discount period based on the payment terms on a sales invoice.

Note: 

• The default is the payment terms assigned to the invoice-to business partner in the Invoice-to Business Partner (tccom4112s000) session. The description associated with the payment terms is printed on the contract acknowledgment.
• If you enter a special contract number in the Sales Contracts (tdsls3500m000) session, the payment terms are transferred to the sales order as default value.

Late Payment Surcharge

late payment surcharge

Default value

LN retrieves the default late payment surcharge from the Invoice-to Business Partner (tccom4112s000) session.

Payment Method

payment method

Text

If this check box is selected, header text exists for the contract.