Application for Payment (tdpur6620m000)

Field Information

Application for Payment

The code of the Application for Payment.

Number

The number of AFP for the Services Procurement Orders.

Status

The status of the AFP.

Allowed values

Awaiting

Initiated

Received

In Process

Assessed

Approved

Canceled

Closed

Not Applicable

Validation Status

The status of the AFP documentation validation process.

Allowed values

To be Validated

Validation Error

Validated

Not Applicable

Warnings Present

Indicates if validation warnings exist for the AFP.

Errors Present

Indicates if validation errors exist for the AFP.

General

Subcontracting Procurement Order

The code of the Subcontracting Procurement Order.

Project

The code of the project linked to the Subcontracting Procurement Order.

Description

The project description.

Subcontractor

The code of the buy-from business partner linked to the Subcontracting Procurement Order.

Name

The name of the subcontractor.

External Reference Number

The reference number for the AFP document of the subcontractor.

Tax Invoice Available

Indicates if tax invoice is available for AFP is printed.

Note: 

• This check box is enabled only if the Tax Invoice Required for AFP check box is selected for the subcontracting procurement order in the Subcontracting Procurement Order (tdpur6600m000) session.
• If this check box is selected, you must specify the External Reference Number (the Supplier Invoice Number from the customer). If this number is not specified, a validation error is generated during the validation of the AFP.

Application

Applied Amount

The total AFP amount applied for, by the supplier.

Note: 

• This value can be an amount paid periodically or cumulative based on the value set in the Assessment Basis field for the SPO. If Cumulative, the amount cannot be less than the amount specified for the previous AFP.
• This field is applicable if the Self-Billing check box is cleared for the SPO.
• This amount must be more than or equal to the sum of the applied amount specified for the AFP lines.
• This amount is expressed in the SPO currency.

Currency

The currency in which the AFP order amount is expressed.

Application Date

The date on which the application is registered.

Acknowledged

Indicates if the AFP acknowledgement is printed.

Assessment

Assessment as at Date

The date by when the Application for Payment data must be provided for assessment.

Assessment Date

The date on which the assessment is performed.

Assessment Acceptance Expiry Date

The date on when the assessment acceptance expires.

Assessment Accepted

Indicates if the payless amount is accepted by the subcontractor.

Note: This check box is selected when you use the Accept Assessment option.

Assessment Basis

Indicates the basis on which the AFP assessment is done.

Allowed values

Periodic

Cumulative

Not Applicable

Assessor

The code of the employee who is responsible for the assessment.

Note: The employee must be valid on the current date.

Name

The name of the employee performing the assessment.

Site Check

If this check box is selected, on-site check is required for the assessment.

Note: This field is defaulted from the related Subcontracting Procurement Order. However, you can modify this setting.

Site Verified

Indicates if the site check is performed.

Final Application for Payment

Indicates if the Application for Payment is final for the subcontracting procurement order.

Amounts

Applied

The total AFP amount applied for, by the supplier.

Note: 

• This value can be an amount paid periodically or cumulative based on the value set in the Assessment Basis field for the SPO. If Cumulative, the amount cannot be less than the amount specified for the current AFP.
• This field is applicable if the Self-Billing check box is cleared for the SPO.
• This value must be specified for an AFP on which a value is applied, verify during the validation if specified, not earlier.
• This amount is expressed in the SPO currency.

Assessed

The amount after the assessment for the current period.

Retention Deducted Amount

The retention amount deducted. This amount is expressed in the Subcontracting Procurement Order currency.

Note: This field is enabled only if:

• The retention percentage of the Subcontracting Procurement Order is greater than zero.
• The sum of the Balance of the Invoice-from BP and the Retention Deducted Amount must not be greater than the Retention Capped Amount of the Invoice-from BP.

Retention Cap Reached

Indicates if the sum of the Balance of the invoice-from BP and Retention Deducted Amount is equal to the Retention Capped Amount of the invoice-from BP.

Retention Release

Retention

Requested Amount

The requested retention amount, expressed in the Subcontracting Procurement Order currency.

Note: 

• The retention percentage of the Subcontracting Procurement Order must be greater than zero.
• The requested amount must not exceed the open retention amount of the Subcontracting Procurement Order.
• The amount must be expressed in the Subcontracting Procurement Order currency.

Description

The description for requesting the release of the retention amount.

Approved Amount

The amount approved from the requested amount.

Discount %

The percentage of discount that must be applied to the retention approved amount.

Discount Amount

The discounted amount that must be applied to the retention approved amount, expressed in Subcontracting Procurement Order currency.

Net Approved Amount

The net approved amount after deductions.

Tax Lines Present

Indicates if tax lines exist for the retention amount.

Tax Eligible Labor

Labor Content

The percentage and amount of money spent on direct labor.

Retention Tax Eligible Labor Amount

The retention tax amount applicable for labor.

Note: 

• The amount is expressed in the currency specified for the Subcontracting Procurement Order.
• This value is populated if the Labor Content is specified.

Non-Labor Content

The percentage and amount spent for indirect Labor.

Retention Amounts (Previous Periods)

Requested Amount

The retention amount requested to be released by the subcontractor but not yet approved.

Approved Amount

The amount that is released or paid to the subcontractor of all previous applications for payment for a services procurement order.

Balance

The balance amount after deducting approved and unapproved amount from the deducted amount.

Remarks

Retention Text

The additional information related to retention.

Payless Text

The additional information for paying less amount.

Note: This field is applicable only when the retention approved amount is less than the retention requested amount.

Amounts (Previous Periods)

Applied

The total AFP amount applied for previous period, by the supplier.

Note: 

• This value can be an amount paid periodically or cumulative based on the value set in the Assessment Basis field for the SPO. If Cumulative, the amount cannot be less than the amount specified for the current AFP.
• This field is applicable if the Self-Billing check box is cleared for the SPO.
• This value must be specified for an AFP on which a value is applied, verify during the validation if specified, not earlier.
• This amount is expressed in the SPO currency.

Assessed

The amount after the assessment for the previous period.

Amounts (This Period)

Payless

The payless amount is the difference between applied amount and assessed amount for current period. Formula: Payless amount (current period) = applied amount - applied amount.

Amounts (Cumulative)

Applied

The cumulative AFP amount applied for, by the supplier for the current period.

Assessed

The amount after the assessment for the current period.

Payless

Payless amount is the difference between applied amount and assessed amount (cumulative).

Retention Deducted

Retention %

The percentage of the amount retained by the main contractor from the sub-contractor.

Calculated Retention Amount

The retention amount that is calculated based on the retention percentage.

Finance

Application Currency

Currency

The currency in which the application is expressed.

Exchange Rate Type

The exchange-rate type used to calculate the retention amount.

Note: 

• This value is defaulted from the Tax Eligible Labor % field.
• This field is enabled when the retention requested amount is specified.

Exchange Rate Type Description

The Exchange Rate Type description.

Rate Determiner

Indicates the method to determine the rates.

Allowed values

Fixed Local

Fixed Hard

Fixed Local and Hard

Delivery Date

Receipt Date

Document Date

Expected Cash Date

Manually Entered

Fixed

Not Applicable

Application Rate Date

The date and time when the rate conversion is applied.

Note: This value is defaulted from the Subcontracting Procurement Orders (tdpur6100m000) session if this Use Order Rates for Application for Payment check box is selected for the related Subcontracting Procurement Order. Else, the Application Date is considered.

Application Rate/Rate Factor

The effective rate of the AFP.

Note: 

• The value in this field is defaulted from the Subcontracting Procurement Orders (tdpur6100m000) session. If this Use Order Rates for Application for Payment check box is selected in the Subcontracting Procurement Orders (tdpur6100m000) session.
• If this check box Use Order Rates for Application for Payment is cleared in the Subcontracting Procurement Orders (tdpur6100m000) session, the rate in this field is defaulted with Application Date.
• If this check box Use Order Rates for Application for Payment is cleared in the Subcontracting Procurement Orders (tdpur6100m000) session, and Rate Determiner manually not entered then the field is defaulted.

Application Rate Factor

The effective rate of the AFP.

Note: 

• The value in this field is defaulted from the Subcontracting Procurement Orders (tdpur6100m000) session If this Use Order Rates for Application for Payment check box is selected in the Subcontracting Procurement Orders (tdpur6100m000) session.
• If this check box Use Order Rates for Application for Payment is cleared in the Subcontracting Procurement Orders (tdpur6100m000) session, the rate in this field is defaulted with Application Date.
• If this check box Use Order Rates for Application for Payment is cleared in the Subcontracting Procurement Orders (tdpur6100m000) session, and Rate Determiner manually not specified then the field is defaulted.

Application Conversion Rate

The unit in which Application Rate/Rate Factor is expressed.

Assessment Currency

Assessment Rate Date

The date on which the conversion of assessed amount to home currencies is done.

Note: If the Use Order Rates for Application for Payment check box is selected in the Subcontracting Procurement Orders (tdpur6100m000) session, the Rate Date of the Subcontracting Procurement Order is defaulted. Else, the Assessment Date is defaulted.

Assessment Rate/Rate Factor

The effective rate of the assessment.

Note: If the Use Order Rates for Application for Payment check box is selected in the Subcontracting Procurement Orders (tdpur6100m000) session, the Subcontracting Procurement Order Rate is defaulted in this field. Else, the Rate is determined based on the Assessment Date.

Assessment Rate Factor

The rate factor for conversion of the assessed amount to the home currencies.

Note: If the Use Order Rates for Application for Payment check box is selected in the Subcontracting Procurement Orders (tdpur6100m000) session, the Subcontracting Procurement Order Rate is defaulted in this field. Else, the Rate is determined based on the Assessment Date.

The unit in which Assessment Rate/Rate Factor is expressed.

Labor Content

The amount of money spent on direct labor.

Tax Eligible Labor Amount

Indicates the tax eligible on labor amount.

Non-Labor Content

The percentage and amount spent for indirect Labor.

Non-Labor Amount

The amount spent for indirect Labor.

Certificate of Payment

Certificate of Payment

The code for the certificate of payment.

Certificate of Payment Number

The certificate of payment number.

Approved

Indicates if the Certificate of Payment is approved.

Miscellaneous

Reason for Cancellation

The reason code for cancelling the Application of Payment.