Purchase Receipts (tdpur4106m000)

Use this session to view, enter, and maintain the receipts that are recorded for a specific purchase order line.

Items can be received as follows:

For each receipt that is recorded in Warehousing or in Procurement, a record is available in the current session.

Receipts in Warehousing

For items that are received in Warehousing, you can use the Purchase Receipts (tdpur4106m000) session to view the warehouse receipts that are made for a purchase order line in the Warehouse Receipt (whinh3512m000) session.

In Warehousing, you can maintain the receipts as long as the invoice is not completely matched and approved in Accounts Payable.

Receipts in Procurement

Use the Purchase Receipts (tdpur4106m000) session to manually receive noninventory items.

Noninventory items are these items:

  • Items whose Item Type is Cost or Service in the Items (tcibd0501m000) session and for which the Release to Warehousing check box is cleared in the Items - Purchase (tdipu0101m000) session
  • Items whose Item Type is List
  • Items that are purchased for a direct delivery sales order or service order
  • Items that must be directly delivered to a specific address

Receipts for noninventory items can be created as follows:

  • By manually specifying the receipt data in this session.
  • By clicking Generate on the appropriate menu. Consequently, confirmed receipts are generated for all lines that include to be received quantities and are linked to the selected purchase order.
  • From the Purchase Order - Lines to be Received (tdpur4501m400) session. The receipts generated from the Purchase Order - Lines to be Received (tdpur4501m400) session can still be unconfirmed. If so, you must confirm the receipts in the current session.
Note: 
  • After a receipt is confirmed, you can no longer change the receipt data in this session. You can change the receipt data in the Correct Purchase Receipt (tdpur4106s100) session.
  • If the Final Receipt check box is selected for an order line, you can no longer specify receipts for that order line.

Receipts using an advance shipment notice

If you use advance shipment notices, receipts for items are inserted in this session when ASNs are received and confirmed for an order line in the Shipment Notices (whinh3100m000) session. This also applies to ASNs that are received for a direct delivery sales order or service order. Multiple ASN lines can be received for one purchase order line. For each ASN line, a receipt line is created in the current session.

If you do not use ASNs, you must manually specify the receipts for direct delivery sales orders and service orders in the Purchase Receipts (tdpur4106m000) session.

Updating receipts

LN can automatically update actual receipts due to the following:

  • A receipt correction in Warehousing. As a result, the Received Quantity in Inventory Unit and the Packing Slip Quantity in Inventory Unit are changed.
  • An inspection of the received goods in Warehousing. As a result, the Approved Quantity in Inventory Unit, the Rejected Quantity in Inventory Unit, and the Reason for Rejection are updated.
  • A receipt correction in the Correct Purchase Receipt (tdpur4106s100) session.
  • A change of prices and discounts after receipts in the Change Price and Discounts after Receipt (tdpur4122m000) session. As a result, all actual receipts for the purchase order line are updated with the new price.
Note: 

For collect orders and consignment payment orders, LN inserts a record in this session at the moment of order entry.

If you delete a purchase order line in the Archive/Delete Purchase Orders (tdpur4224m000) session, LN also deletes the actual receipts linked to the purchase order line.

Field Information

Purchase Order

The number of the purchase order.

Order Line Receipt

The number of the purchase order line.

Sequence

sequence number

Receipt Sequence Number

If (partial) receipts are recorded for a purchase order line, this field displays the receipt sequence number. For the last receipt of an order line, the Final Receipt check box must be selected.

Shipping Date

The date on which the items are shipped.

Note: 

This date must be filled if the following applies:

  • The Self-Billing check box is selected for the purchase order line
  • The Payment is set to Pay on Receipt for the purchase order line
  • The Self-Billing Date Type is set to Shipping Date in the Invoicing Terms and Conditions (tctrm1145m000) or Buy-from Business Partner (tccom4120s000) sessions

Default value

If the shipping date is mandatory and you specify receipts in Procurement , this field is defaulted from the Actual Receipt Date. Otherwise, the shipping date is derived from Warehousing or can be manually entered.

Note: If the Load Date changes, the Shipping Date is updated with the load date. If the Shipping Date changes, the Load Date is updated with the shipping date, if applicable.
Actual Receipt Date

receipt date

Receipt Number

receipt number

Note: This number is derived from Warehousing or can be entered in this field if you specify receipts in Procurement .
Receipt Line

The number of the receipt line.

Packing Slip

The number of the packing slip whose quantity is displayed in the Packing Slip Quantity in Inventory Unit field.

Note: This number is derived from Warehousing or can be entered in this field if you specify receipts in Procurement .
Received Quantity

The received quantity expressed in the purchase unit.

Purchase Unit

purchase unit

Received Quantity in Inventory Unit

The received quantity expressed in the inventory unit.

Inventory Unit

inventory unit

Packing Slip Quantity

The quantity that is stated on the packing slip expressed in the purchase unit.

Packing Slip Quantity in Inventory Unit

The quantity that is stated on the packing slip expressed in the inventory unit.

Approved Quantity

The number of delivered items that is approved, expressed in the purchase unit.

Note: If the receipt is not carried out in Warehousing , the received quantity is displayed in this field.
Approved Quantity in Inventory Unit

The approved quantity expressed in the inventory unit.

Rejected Quantity

The rejected quantity expressed in the purchase unit.

Rejected Quantity in Inventory Unit

The rejected quantity expressed in the inventory unit.

Reason for Rejection

reason for rejection

Final Receipt

If this check box is selected, this is the last receipt for an order line. As a result, you can no longer specify receipts for this particular order line in this session.

Note: 

How this check box is selected for a receipt line, depends on these parameters:

  • For receipts in Warehousing

    The Confirm Receipt as Final check box in the Inventory Handling Parameters (whinh0100m000) session

  • For receipts in Procurement

    The Confirm Receipt as Final check box in the Purchase Order Parameters (tdpur0100m400) session
Confirmed

If this check box is selected, the receipt is confirmed. As a result, you can no longer change the receipt in this session.

Note: For items that are received by Warehousing or by means of an advance shipment notice, this check box is always selected.
Peg Distribution

If this check box is selected, a peg distribution is linked to this Purchase Order Receipt.

Inspection

If this check box is selected, the goods on this order line must be inspected on receipt.

Conformance Reporting

The conformance reporting code linked to the item of the purchase order line.

Note: A conformance reporting code can be displayed only if the Inspection check box is selected in this session.

Accepted Rejected Goods

If this check box is selected, the goods for this receipt were received from the reject location.

Budget Exception

If this check box is selected, the budget check has failed for the receipt line.

To continue with the purchase receipt procedure, you must first resolve the budget exception. You can, for example, change the line amount or the linked budget account distribution (BAD) in the Budget Account Distribution (tcbgc1100m000) session.

Note: 

This check box can be selected only if the following are applicable:

  • The Check Available Budget check box is selected on the Receipts tab of the Budget Control Policy (tfbgc0110m000) session.
  • Insufficient budget is available for the checked line.
  • The When Budget is Exceeded field shows Block in the Budget Control Policy (tfbgc0110m000) session.

Carrier/LSP

The actual carrier, which is used for the calculation of freight costs.

If multiple receipts are linked to one direct delivery purchase order line, multiple freight loads with multiple carriers can exist for one direct delivery purchase order line.

The carrier is retrieved from the load plan. If no load plan exists, the carrier is defaulted from the freight order. You can also manually enter an actual carrier, or the carrier can be entered in the ASN, after which it is communicated to this session by means of the ASN.

If only one load exists for the direct delivery purchase order line, the carrier that is displayed in this field must match the carrier on the load.

Note: This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line.

Load

load

Note: This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line.

Shipment

The number of the shipment.

Note: This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line.

Load Date

The date on which the goods are shipped.

Note: 
  • This field is enabled if items are received for a direct delivery sales order and a freight order is linked to the purchase order line.
  • If the Load Date changes, the Shipping Date is updated with the load date. If the Shipping Date changes, the Load Date is updated with the shipping date, if applicable.

Weight

The load's gross weight.

Note: This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line.

Default value

This field is defaulted from the Weight field in the Items (tcibd0501m000) session.

Weight Unit

The unit in which the gross weight is expressed.

Note: This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line.

Default value

This field is defaulted from the Weight Unit field in the Items (tcibd0501m000) session.

Reference

The freight reference.

Note: This field is enabled in case items are received for a direct delivery sales order and a freight order is linked to the purchase order line.

Default value

This field is defaulted from the Reference A field in the Purchase Orders (tdpur4100m000) session.

Standard Costs

standard cost

Reference Currency

reference currency

Total Line Discount Amount

order line discount amount

Order Discount Amount

The total of order line discount amounts for the order.

Receipt Amount

The actual received amount. This amount can differ from the ordered amount.

Currency

The currency in which the amounts on the purchase order are expressed.

Buy-from Business Partner

buy-from business partner

Item

item

Manufacturer Part Number

The manufacturer part number (MPN) for the item.

Note: The MPN must belong to the MPN set that is linked to the purchase order line. Click MPN Set to start the MPN Set Details (tdipu0147m000) session, in which you can view the MPN set that is linked to the purchase order line.

Manufacturer

The manufacturer that is linked to the manufacturer part number (MPN).

Planned Receipt Date

The receipt date that is used to retrieve the standard cost for the order line.

This date can be one of the following:

  • The Changed Receipt Date
  • If the Changed Receipt Date is not filled, the Confirmed Receipt Date
  • If the Confirmed Receipt Date is not filled, the Planned Receipt Date

This date cannot fall before the Order Date.

Ordered Quantity

The ordered quantity expressed in the purchase unit.

Engineering Item Revision

The revision code of a revision-controlled item.

Note: If a serialized item is shipped and the lot and/or serial selection is changed in Warehousing , the revision code is updated.
Delivery Note

The number of the delivery note for a purchase return order.

Shipment

shipment ID

Suppliers ASN

The buy-from business partner's ASN number.

Suppliers ASN Line

The line number of the suppliers'ASN.

First Shipment
The code of the first shipment.
Goods in Transit

The total quantity of the related advance shipment notice lines that have been shipped but have not yet been received for the inbound-order line.

The quantity of the goods in transit is expressed in the inventory unit.

Goods in transit apply to shipment notices related to purchase order lines or purchase schedule lines.

Goods in Transit in Inventory Unit
The unit in which the goods in transit are expressed.
Required Quantity

The ordered quantity that is required by the supplier.

Note:  Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are sufficient to meet the planned quantities, or whether additional supply is required.
Required Quantity Unit

The unit in which the Required Quantity is expressed.

Required Quantity

The ordered quantity that is required by the supplier, expressed in the inventory unit..

Note:  Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are sufficient to meet the planned quantities, or whether additional supply is required.
Confirmed Quantity

The ordered quantity that is confirmed by the supplier.

Note: 
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin.
  • Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are sufficient to meet the planned quantities, or whether additional supply is required.
Confirmed Quantity Unit

The unit in which the Confirmed Quantity is expressed.

Confirmed Quantity

The ordered quantity that is confirmed by the supplier, expressed in the inventory unit.

Note: 
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin.
  • Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are sufficient to meet the planned quantities, or whether additional supply is required.
Receipt Log Date

The date on which the receipt is registered in LN, which is the date and time a user confirms the receipt. This date can differ from the receipt date, because the receipt date reflects the physical receipt of the goods.

Note: This date is used by Manufacturing to calculate standard costs in the past and relates to the valuation method lower cost or market value (LCMV).

Lot

lot

Note: 
  • The Lot Entry for Direct Delivery field in the Item - Warehousing (whwmd4500m000) session determines whether lots must be registered for a direct delivery purchase receipt. If this field is set to Yes for the item, LN checks if the lot and serial set is complete when you confirm the receipt.
  • In case an advance shipment notice is received and confirmed for a direct delivery sales order or service order with a lot controlled item, a lot and serial set is created automatically in Procurement . You can view the lot and serial set to which the item is linked by clicking the Item Identification Set button. After the direct delivery information is communicated to the sales order or service order with the Update Sales / Service Order with Delivery Information (tdpur4222m000) session, you can also zoom to the lot and serial set in Sales or Service .
  • For receipts that must be manually specified, a lot and serial set usually does not exist at the moment of receipt. You can define a set in the Item Identification Set (tcibd4111m000) session, after which you can enter it in the current field. After the lot is entered and saved, you can no longer change the lot.

Serial Number

serial number

If serialized items are kept in inventory, which you can define by selecting the Serials in Inventory check box in the Item - Warehousing (whwmd4600m000) session, a separate sales order delivery line is generated for each serial number in the Sales Order Planned Delivery Lines (tdsls4101m100) session. Each serial number is linked to a separate lot and serial set in the Item Identification Set (tcibd4111m000) session. You can view the lot and serial set to which the serial number is linked by clicking the Item Identification Set button.

If the serialized item is not kept in inventory, LN does not store the serial number(s) on the sales order line or the delivery lines, but only in the generated lot and serial set in the Item Identification Set (tcibd4111m000) session. This lot and serial set contains multiple lots and/or serials. You can view the serial set that is linked to the direct delivery order line and the serials that are linked to the serial set by clicking the Item Identification Set button.

Note: 
  • The Serial Number Entry for Direct Delivery field in the Item - Warehousing (whwmd4600m000) session determines whether serials must be registered for a direct delivery purchase receipt. If this field is set to Yes for the item, LN checks if the lot and serial set is complete when you confirm the receipt.
  • In case an advance shipment notice is received and confirmed for a direct delivery sales order or service order with a serialized item, a lot and serial set is created automatically in Procurement . After the direct delivery information is communicated to the sales order or service order with the Update Sales / Service Order with Delivery Information (tdpur4222m000) session, you can also zoom to the lot and serial set in Sales or Service .
  • For receipts that must be manually specified, a lot and serial set usually does not exist at the moment of receipt. You can define a set in the Item Identification Set (tcibd4111m000) session, after which you can enter it in the current field. After the serial number is entered and saved, you can no longer change the serial number.

Operation Costs

Operation costs are item costs that you receive at the moment you post the items to inventory.

The operation costs are the total costs of all operations that are recorded for the item on all levels of the production structure. The costs of the highest level of the production structure of the manufactured item are also included in the operation costs.

Cost Component

The cost component that is used for posting financial data.

Note: If you post items to inventory in the Warehouse Receipt (whinh3512m000) session, LN takes the cost component defined for the posted item.

Related topics