Purchase Order - Lines (tdpur4100m900)

Use this session to view, enter, maintain, and process a specific purchase order and linked purchase order lines.

You can specify a purchase order header and purchase order lines on one screen. This session enables you to quickly enter the most important information for a purchase order and to process the order.

Note: You can modify the purchase order data only if the purchase order status is set to a value other than Cancellation in Process. However, you can update the order status to Canceled.

Tabs

The lines on the tabs refer to these sessions:

  • Order Lines

    Refers to the Purchase Order Lines (tdpur4101m000) session. On this tab, you can enter and view the lines of the purchase order. Double-click the line for more detailed information.

  • Change Requests

    Refers to the Purchase Order Change Requests (tdpur4100m500) session. On this tab, you can view and maintain the change requests that are linked to the purchase order. When you double-click a line, the Purchase Order Change Request (tdpur4600m000) session is started.

  • Material Supply Lines

    Refers to the Purchase Order Material Supply Lines (tdpur4116m000) session. On this tab, you can view, enter, and maintain the material supply lines that are linked to a purchase order line, which indicate all materials and subassemblies that are supplied by the manufacturer to the subcontractor.

  • Release to Warehousing

    Refers to the Purchase Order - Lines to be Released (tdpur4501m140) session. You can view the purchase order lines that are waiting to be released to Warehousing. After the line is released, it is removed from the current tab.

  • Receipts

    Refers to the Purchase Receipts (tdpur4106m000) session. You can specify and view receipt data for the purchase order lines.

  • Payable Receipts

    Refers to the Purchase Payable Receipts (tdpur4130m000) session. On this tab, you can view the purchase payable receipts for the purchase order.

  • Potential Back Order Lines

    Refers to the Potential Purchase Backorders (tdpur4101m700) session. All purchase order lines are displayed whose backorder quantity is greater than zero and whose backorder is not confirmed yet. You can modify the potential backorder details, such as the backorder quantity and the backorder's delivery date, and must confirm the potential backorder in this session. After the line is confirmed, it is removed from the current tab.

  • Monitor

    Refers to the Purchase Order Lines Monitor (tdpur4501m500) session. You can view all purchase order lines that are linked to the purchase order and their related data.
Note: 
  • If you cannot find a specific purchase order line on the Release to Warehousing tab, the purchase order line might not be ready yet for releasing. You can verify if another activity must be carried out first for the line in the Purchase Order Line Status (tdpur4534m000) session, which you can start by clicking Purchase Order Line Status on the appropriate menu of the Order Lines tab.
  • You can copy existing order lines to new order lines. If you select the order line(s) and click the Duplicate Order Line button, the selected lines are copied to the current purchase order.
  • If you select an order line(s) and click the Show attachments button, you can link document revisions to the purchase order line in the Objects Links (dmcom8110m000) session and/or link files to the document revision in the File Linking (dmdoc4540m002) session.

Field Information

Buy-from Business Partner

buy-from business partner

Code

The buy-from business partner's address code.

Line of Business

The line of business under which the buy from business partner is grouped.

Area

area

Default value

The default area that is assigned to the buy-from business partner is derived from the Buy-from Business Partners (tccom4520m000) session.

Order Discount

order discount

Note: For cost items and service items, no order header discount is calculated.

Default value

The default order discount is derived from the Buy-from Business Partners (tccom4520m000) session.

Purchase Price List

price list

BP Prices/Discounts

A business partner can be selected as 'parent'. This means that the prices and discounts that are specified for this business partner are the input for the relevant order.

If a parent business partner is defined on an order, LN first looks for price and discount data as defined for the parent business partner.

If price or discount information is not specified for the parent, or if no parent is specified, LN looks for the price and discount data that is specified for the business partner on the order.

BP Texts

A business partner can be selected as parent. This means that the texts that are specified for this business partner are the input for the concerning order.

If a parent business partner is defined on an order, LN first looks for texts as defined for the parent business partner.

If texts are not specified for the parent or if no parent is specified, LN looks for the texts that are specified for the business partner on the order.

ZIP Code/Postal Code

The business partner's ZIP code.

Code

The code of the buy-from business partner's contact.

Name

The contact's full name.

Phone

Your contact's (direct) telephone number.

Buy-from Business Partner Order

supplier order number

Exclude from Target Price Calculation

If this check box is selected, the purchase order is excluded from the target price calculation.

Note: 
  • This check box is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • This value is defaulted from the Purchase Order Types (tdpur0194m000) session.
  • This check box is enabled only if for the specified Purchase Order Type, in the Purchase Order Types (tdpur0194m000) session, the Return Order field is set to No and these check boxes are cleared:
    • Subcontracting Order
    • Customer Furnished Materials
    • Consignment Payment
  • If this field is modified and order lines exist for the purchase order, you can use the Order - Lines - Synchronization option to synchronize the modification between the order and the lines.

Reference A

reference A

Reference B

reference B

Contract

special contract

After the contract number is entered, the order header data is loaded with the default values in the header of the concerning contract. Specific addresses are also copied. In this way, the contract terms are adopted on the order level, allowing adoption of the contract price and/or contract discount as well.

The purpose of this field is to serve as a default for the purchase order line. The actions LN takes to link a contract to the contract line, depends on the value of the Interactive Contract Linking check box in the Purchase Contract Parameters (tdpur0100m300) session.

Original Document Type

The document type that is linked to the original document if the purchase order type is a return order.

Allowed values

Order

The original purchase order number.

Order Receipt

The original purchase order receipt number.

Schedule

The original purchase schedule number.

Schedule Receipt

The original purchase schedule receipt number.

Original Document Number

The original document number for the return order.

Note: If the fields in the Returns group box are filled and you click Copy from Original Document on the appropriate menu, depending on the Original Document Type, a session starts from which you can select the lines of the original document to be copied to the current order. As a result, a link is created between the original order line and the return order line.

Return Reason

return reason

Buyer

buyer

Planner

planner

Purchase Order Type

purchase order type

Default value

The default value is the order type assigned to the buy-from business partner in the Buy-from Business Partners (tccom4520m000) session. If no order type is assigned to the buy-from business partner, the default is the order type assigned to the logon code in the Procurement User Profiles (tdpur0143m000) session.

Note: If the warehouse is WMS controlled, and the Collect Orders check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a collect order type in this field.

Purchase Order

The number that identifies the purchase order.

Revision

The revision number of the purchase order, which is increased after processing an approved change for the purchase order using change requests.

Order Date

order date

Note: This date can be manually changed to a date in the past or in the future.

Default value

  • Manual order entry

    The current (creation) date.

  • Automatic order generation

    The date as specified in the Use Creation Date as Order Date when generating Purchase Order field of the Purchase Order Parameters (tdpur0100m400) session.
Purchase Office

purchase office

Planned Receipt Date

planned receipt date

Confirmed Receipt Date

confirmed receipt date

Warehouse

warehouse

Receipt Address

delivery address

Route

route

Carrier/LSP

carrier

Delivery Terms

delivery terms

Point of Title Passage

point of title passage

Business Partner

invoice-from business partner

Address

The invoice-from business partner's address code.

Contact

The invoice-from business partner contact's code.

Status

The status of the purchase order header.

Allowed values

Created

The order is waiting for commingling or approval.

Note: Commingling is not applicable for Subcontracting Procurement Orders (SPO)/Equipment Procurement Orders (EPO).
Approved

The order is approved.

Modified

The order is modified after approval because order lines were added or changed. Therefore, the order must be re-approved.

Sent

The order is sent to the supplier and is waiting to be received.

In Process

The order can be at various stages of the receipt procedure.

Note: The receipt procedure is not applicable for Subcontracting Procurement Orders (SPO)/Equipment Procurement Orders (EPO). The payment procedure (AFP) is only applicable.
Blocked

The order is blocked. The order procedure cannot continue until the block is released.

Canceled

All lines in the order are canceled.

Closed

All steps are executed in the procedure for the purchase order type in Procurement .

Released

A technical/temporary status during the release to warehousing activity.

Note: This status is not applicable for Subcontracting Procurement Orders (SPO)/Equipment Procurement Orders (EPO).

For Commingling

If this check box is selected, LN generates a purchase order that is waiting for commingling. You must commingle and approve the commingled purchase order.

Note: 
  • This check box is only available if the Commingling for check box is selected for the relevant origin in the Purchase Order Parameters (tdpur0100m400) session.
  • This check box can only be selected if the purchase order has the Created status.

Text

If this check box is selected, header or footer text exists for the purchase order.

Business Partner

ship-from business partner

Address

The ship-from business partner's address code.

Contact

The ship-from business partner contact's code.

Order Weight

The total weight of the items ordered on the purchase order lines. The weight is calculated based on the ordered quantity and is expressed in the company's base weight unit, as defined in the Weight field of the MCS Parameters (tcmcs0100s000) session.

Note: An item's weight can be defined in the Items (tcibd0501m000) session.

The following order lines are excluded from the order weight calculation:

  • Order lines with a negative quantity.
  • Canceled lines.
  • Potential back order lines.
  • Total lines.
Note: 
  • You must click the Calculate button to calculate the order weight.
  • Blocked lines and direct delivery lines are included in the order weight calculation.
  • Backorders lines are included in the order weight calculation, but the outcome of the order line's delivered quantity - rejected quantity is used in the order weight calculation.
  • The packaging weight is not taken into account.
Currency

purchase currency

Note: You cannot change the currency if order lines are linked to the purchase order.
Order Amount

The total order amount. This is a cumulative value of all the purchase order line amounts after discounts are deducted.

Note: When the ordered quantity on a back order line is changed, this change is carried through in the order amount. However, when back order lines are canceled or deleted, the original ordered quantity still determines the order amount.
Exchange Rate Type

exchange rate type

Rate Determiner

rate determiner

Note: The options you have depend on a company's currency system, which you can define in the Currency System field of the Companies (tcemm1170m000) session.

Allowed values

Document Date

LN uses the rate that is valid on the date and time on which the documents are created. The Document Date rate determiner applies to all types of transactions. You can manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Manually Entered

You can manually enter the rate. By default, LN uses the rate that is valid on the date and time on which the documents are created. The Manually Entered rate determiner applies to all types of transactions.

Delivery Date

If the goods are not yet delivered, LN uses the rate that is valid on the order date. However, if this order date is in the past, LN uses the rate that is valid on the current date.

If the goods are delivered, LN uses the rate that is valid on the actual delivery date.

The Delivery Date rate determiner only applies to sales orders, service orders, and sales invoices. You cannot manually change the rate.

Receipt Date

LN uses the rate that is valid on the date and time on which you expect to receive the goods. The Receipt Date rate determiner only applies to purchase orders and purchase invoices. You cannot manually change the rate.

Expected Cash Date

LN uses the rate that is valid on the date and time at which payment of the sales invoice or purchase invoice is expected.

Expected cash date = expected delivery/receipt date + payment period

The payment period is specified in the Payment Terms (tcmcs0113s000) session. The Expected Cash Date rate determiner applies to all types of transactions. You cannot manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Fixed

You can use this rate determiner only for a dependent currency system or a single currency system. The Fixed rate determiner applies to all types of transactions.

If you manually enter the rates between the transaction currency and the reference currencies, the rate is fixed. If you do not manually enter the rates, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Hard

You can use this rate determiner only for an independent currency system. The Fixed Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the reporting currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rate between the transaction currency and the reporting currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Fixed Local

You can use this rate determiner only for an independent currency system. The Fixed Local rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the local currency, the rate is fixed. The other rates are based on the document date of the actual document.

If you do not manually enter the local currency rate, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Local and Hard

You can use this rate determiner only for an independent currency system. The Fixed Local and Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the home currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rates between the transaction currency and the home currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Use Purchase Rates for Receipts

If this check box is selected, LN uses purchase rate data for the debit side of the purchase order/receipt transaction.

Note: The value of this field is retrieved from the corresponding field in the Buy-from Business Partner (tccom4120s000) session.

Purchase Rate

purchase rate

Default value

The default purchase rate is derived from the Currency Rates (tcmcs0108m000) session. You can adjust the purchase rate with certain restrictions.

The purchase rate is assigned to the purchase order at the moment it is created or generated, in order to use the same rate throughout the order procedure.

You cannot modify this field in any of the following situations:

  • Order lines have been entered for this order.
  • The order currency is the same as the home currency.
  • The Rate Determiner field has the value Document Date, Receipt Date, or Expected Cash Date.
Rate Factor

rate factor

Default value

The default rate factor is the factor that is assigned to the currency. You can adjust the rate factor, depending on a number of conditions (see the Rate/Rate Factor field).

Note: If a purchase order is created or generated, the rate factor that is assigned to the currency is also assigned to the purchase order. So the same rate factor is effective throughout the procedure.
Rate/Rate Factor

The conversion between the home currency and the currency that is used on the purchase order.

Self-Billing

If this check box is selected, self-billing is used for purchase orders that you issue to the buy-from business partner.

Default value

This field is defaulted from the Self-Billing field in the Buy-from Business Partner (tccom4120s000) session.

If this check box is cleared, the purchase invoice is created by the buy-from business partner and received by your company.

Invoice after

You can indicate for a purchase order when a self billed invoice can be generated.

  • Inspection

    Self bills can be generated after the goods are inspected and approved.

  • Receipt

    Self bills can be generated after the goods are received or consumed.

Default value

This field is defaulted from the Invoice After field in the Buy-from Business Partner (tccom4120s000) session.

Self-Billing Method

If the Self-Billing check box is selected, use this field to select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session.

Landed Costs Classification

landed costs classification

Invoice External Business Partner

If this check box is selected, the external business partner is invoiced for the freight costs you make.

Note: 
  • If this check box is selected, landed cost lines for which the Calculation Method is By Freight Management cannot be linked to the purchase order.
  • The invoice-to business partner is the same as the invoice-from business partner if the invoice-from business partner has the invoice-to role. Otherwise the invoice-to business partner is determined from the parent business partner.
  • This field is defaulted from the Invoice Business Partner for Freight field in the Buy-from Business Partner (tccom4120s000) session.

Invoice Freight Costs Based On

A company can invoice freight rates to the external business partner, based on Freight Costs, Client Rates, and Freight Costs (Update Allowed).

Note: This field is defaulted from the Invoice for Freight Based On field in the Invoice-to Business Partner (tccom4112s000) session.

Business Partner

pay-to business partner

Address

The pay-to business partner's address code.

Contact

The pay-to business partner's contact code.

Payment Terms

payment terms

Late Payment Surcharge

late payment surcharge

Remittance Agreement

remittance agreement

Letter of Credit Required

If this check box is selected, a letter of credit (L/C) must be linked to the current document.

Letter of Credit ID

The letter of credit (L/C) linked to the current document.

Trade Type

The trade type of the letter of credit (L/C).

Bank Guarantee - Beneficiary Required

If this check box is selected, the bank guarantee defined as a beneficiary must be linked to the current document.

Note: 

This field is displayed only if:

  • The Trade Management check box is selected in the Implemented Software Components (tccom0100s000) session.
  • The Import and Domestic Inbound check boxes are selected for any financial company in the Financial Trade Management Parameters (tcgtc9199m000) session.

This field is not applicable if:

  • The purchase order is a return order lines.
  • If the Warehouse is not specified for the order line.
  • When at least one related order line is linked to a bank guarantee as a beneficiary.

You cannot modify the value in this field:

  • When a bank guarantee is linked to the purchase order as a beneficiary.
  • When the receipt is performed for the order line.
  • When at least one related order line is released to Warehousing .

This value is defaulted from the Bank Guarantee - Beneficiary Required field for the detail order lines and the backorder lines if the Bank Guarantee - Beneficiary Required check box is selected for the purchase order in the Purchase Orders (tdpur4100m000) session.

Bank Guarantee ID

The unique identification number of the bank guarantee as a beneficiary that is linked to the current document.

Multi Bank Guarantees

If a check mark is displayed, multiple bank guarantees as a beneficiary are linked to the current document.

Bank Guarantee - Applicant Required

If this check box is selected, the bank guarantee defined as an applicant must be linked to the current document.

Note: 

This field is displayed only if:

  • The Trade Management check box is selected in the Implemented Software Components (tccom0100s000) session.
  • The Import and Domestic Inbound check boxes are selected for any financial company in the Financial Trade Management Parameters (tcgtc9199m000) session.

This field is not applicable if:

  • The purchase order is a return order.
  • When at least one related order line is linked to a bank guarantee as an applicant.

You cannot modify the value in this field:

  • When a bank guarantee is linked to the purchase order as a beneficiary.
  • When the receipt is performed for the order line.
  • When at least one related order line is released to Warehousing .

This value is defaulted from the Bank Guarantee - Applicant Required field for the detail order lines and the backorder lines if the Bank Guarantee - Applicant Required check box is selected for the purchase order in the Purchase Orders (tdpur4100m000) session.

Bank Guarantee ID

The unique identification number of the bank guarantee as an applicant that is linked to the current document.

Multi Bank Guarantees

If a check mark is displayed, multiple bank guarantees as an applicant are linked to the current document.

Acknowledgment

The code of the acknowledgement.

Change Order Sequence

change order sequence number

Change Reason

change reason code

Change Type

change-type code

Tax Amount

The purchase order's total VAT amount, expressed in the order currency.

Additional Information
Additional Field

additional information

Click Extended Additional Information to view all additional information fields that are linked to the purchase document in the Extended Additional Information (tcstl2110m000) session.

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