Purchase Orders (tdpur4100m000)

Field Information

Buy-from Business Partner

buy-from business partner

Ship-from Business Partner

ship-from business partner

Purchase Office

purchase office

Financial Department

financial department

The financial department enables you to process financial transactions for an order in another financial company than the financial company of the purchase office.

Note: 

• The financial department must have a tax ID in the tax country.
• This field is only visible if the Use Tax Numbers of other Financial Companies check box is selected in the Tax Parameters (tctax0100m000) session.

Default value

• This field is defaulted from the Purchase Office field.
• This field retrieves the default financial data of its financial company for the purchase order.

Purchase Order Type

purchase order type

Default value

The default value is the order type assigned to the supplier in the Buy-from Business Partners (tccom4520m000) session. If no order type is assigned to the supplier, the default is the order type assigned to the logon code in the Procurement User Profiles (tdpur0143m000) session.

Note: 

• If the purchase order type is a return order, LN cannot create back orders for these orders.
• If the warehouse is WMS controlled, and the Collect Orders check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a collect order type in this field.

Planned Receipt Date

planned receipt date

Purchase Order

The number that identifies the purchase order.

Revision

The revision number of the purchase order, which is increased after processing an approved change for the purchase order using change requests.

Purchase Order Origin

The origin of the purchase order.

Allowed values

EP

The order has resulted from the execution of the Transfer Order Planning (cppat1210m000) session in Enterprise Planning .

Sales

• The order has resulted from a direct delivery or cross-docking order and is generated from the Transfer Purchase Order Advice (whina3212m000) session in Warehousing .
• The order has resulted from the execution of the Generate Purchase Orders (tdsls4241m000) session

Service

The order has resulted from the execution of the Service Order Resource Planning (tssoc2260m000) session in Service .

Requisition

The purchase object has resulted from the execution of the Convert Purchase Requisitions (tdpur2201m000) session.

Copy from Actual Order

The order has resulted from the execution of the Copy Purchase Order (tdpur4201s000) session.

Copy from Order History

The order has resulted from the execution of the Copy Purchase Order (tdpur4201s000) session.

Assembly

The order has resulted from the execution of the Generate WIP Transfer (tiasc7200m000) session in Manufacturing .

Commingling

The order has resulted from the execution of the Commingle Purchase Orders (tdpur4210m000) session.

Maintenance

The order has resulted from the execution of the Plan Work Orders (tswcs3200m000) session in Service .

Warehousing

The order has resulted from the execution of one of the following sessions in Warehousing :

• Transfer Purchase Order Advice (whina3212m000)
• Generate Orders (KANBAN) (whinh2200m000)
• Generate Orders (TPOP) (whinh2201m000)
• Generate Orders (OCB) (whinh2205m000)

Contract

The order has resulted from the execution of the Generate Purchase Orders (tdpur3204m000) session, or the RFQ has resulted from the execution of the Generate RFQs from Contracts (tdpur3201m000) session.

RFQ

The order has resulted from the execution of the Convert RFQs (tdpur1202m000) session.

Manual

The purchase object is manually specified in the relevant session.

External

The purchase object is created by an application other than LN.

Job Shop Control

The order or requisition has resulted from the generation of a subcontracted service for a production order in Manufacturing . This origin is applicable in case of operation subcontracting.

Routing

The purchase requisition has resulted from the generation of a subcontracted service for a routing operation in Manufacturing . This origin is applicable in case of operation subcontracting.

Subcontracting Purchase Order

The purchase supply order or schedule is generated in the Purchase Order Material Supply Lines (tdpur4116m000) session or the Generate Supply Orders for Subcontracting (tdpur4216m000) session. The purchase order/schedule contains supply lines to order the required material from the buy-from business partner who delivers the goods to the administrative warehouse (supply-to warehouse), which represents the subcontractor's shop floor warehouse.

Project

The order has resulted from the execution of the Transfer Planned PRP Purchase Orders (tppss6230m000) session in Project .

Warehousing Receipt

The order is generated automatically for an unexpected warehouse receipt. As a result, the goods can be received against the generated purchase order.

Warehousing Receipt purchase orders can only be generated if the Generate Order for Unexpected Warehouse Receipt check box is selected for the item and business partner in the Items - Purchase Business Partner (tdipu0110m000) session.

Purchase Payment

The order is generated automatically for a consumption of consigned inventory that cannot be linked to an existing purchase order or schedule.

This applies in the following situations:

• The purchase order type is a Consignment Replenishment order type, as defined in the Purchase Order Types (tdpur0194m000) session.
• The Consigned check box is selected for the purchase schedule in the Purchase Schedules (tdpur3110m000) session.
• Consumption is for an adjustment order.
• Consigned inventory is replenished by means of a Purchase (Manual) warehousing order.
• Item inventory is handled by component, consumption is by component.

If no receipt is available yet, a receipt is generated in Purchase Control based on the number group for warehouse receipts, and a purchase payable receipt is created.

Confirmed Receipt Date

confirmed receipt date

Order Date

order date

Note: This date can be manually changed to a date in the past or in the future.

Default value

• Manual order entry

  The current (creation) date.

• Automatic order generation

  The date as specified in the Use Creation Date as Order Date when generating Purchase Order field of the Purchase Order Parameters (tdpur0100m400) session.

Status

The status of the purchase order header.

Allowed values

Created

The order is waiting for commingling or approval.

Note: Commingling is not applicable for Subcontracting Procurement Orders (SPO)/Equipment Procurement Orders (EPO).

Approved

The order is approved.

Modified

The order is modified after approval because order lines were added or changed. Therefore, the order must be re-approved.

Sent

The order is sent to the supplier and is waiting to be received.

In Process

The order can be at various stages of the receipt procedure.

Note: The receipt procedure is not applicable for Subcontracting Procurement Orders (SPO)/Equipment Procurement Orders (EPO). The payment procedure (AFP) is only applicable.

Blocked

The order is blocked. The order procedure cannot continue until the block is released.

Canceled

All lines in the order are canceled.

Closed

All steps are executed in the procedure for the purchase order type in Procurement .

Released

A technical/temporary status during the release to warehousing activity.

Note: This status is not applicable for Subcontracting Procurement Orders (SPO)/Equipment Procurement Orders (EPO).

Log Order History

If this check box is selected, history must be logged for the purchase order.

Note: This field cannot be changed during the life cycle of the purchase order.

Default value

This field is defaulted from the Log Order History parameter in the Purchase Order Parameters (tdpur0100m400) session at the moment the purchase order is created. If the parameter changes after the purchase order creation date, this field is not changed.

Start Logging Order History at

The moment the purchase order history is logged.

Note: This field cannot be changed during the life cycle of the purchase order.

Default value

This field is defaulted from the Start Logging Order History at parameter in the Purchase Order Parameters (tdpur0100m400) session at the moment the purchase order is created. If the parameter changes after the purchase order creation date, this field is not changed.

Allowed values

Order Entry

History is logged during order entry.

Approval

History is logged when approving the order.

Exclude from Target Price Calculation

If this check box is selected, the purchase order is excluded from the target price calculation.

Note: 

• This check box is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
• This value is defaulted from the Purchase Order Types (tdpur0194m000) session.
• This check box is enabled only if for the specified Purchase Order Type, in the Purchase Order Types (tdpur0194m000) session, the Return Order field is set to No and these check boxes are cleared:
  • Subcontracting Order
  • Customer Furnished Materials
  • Consignment Payment
• If this field is modified and order lines exist for the purchase order, you can use the Order - Lines - Synchronization option to synchronize the modification between the order and the lines.

EDI Message Generated

If this check box is selected, an EDI message is generated for the purchase order.

Warehouse

warehouse

Buyer

buyer

Delivery Terms

delivery terms

Point of Title Passage

point of title passage

Buy-from Business Partner Order

supplier order number

Original Document Type

The document type that is linked to the original document if the purchase order type is a return order.

Allowed values

Order

The original purchase order number.

Order Receipt

The original purchase order receipt number.

Schedule

The original purchase schedule number.

Schedule Receipt

The original purchase schedule receipt number.

Reference A

reference A

Original Document Number

The original document number for the return order.

Note: If the fields in the Returns group box are filled and you click Copy from Original Document on the appropriate menu, depending on the Original Document Type, a session starts from which you can select the lines of the original document to be copied to the current order. As a result, a link is created between the original order line and the return order line.

Reference B

reference B

Return Reason

return reason

Contract

special contract

After the contract number is entered, the order header data is loaded with the default values in the header of the concerning contract. Specific addresses are also copied. In this way, the contract terms are adopted on the order level, allowing adoption of the contract price and/or contract discount as well.

The purpose of this field is to serve as a default for the purchase order line. The actions LN takes to link a contract to the contract line, depends on the value of the Interactive Contract Linking check box in the Purchase Contract Parameters (tdpur0100m300) session.

Header Text

If this check box is selected, a header text is present.

Footer Text

If this check box is selected, a footer text is present.

For Commingling

If this check box is selected, LN generates a purchase order that is waiting for commingling. You must commingle and approve the commingled purchase order.

Note: 

• This check box is only available if the Commingling for check box is selected for the relevant origin in the Purchase Order Parameters (tdpur0100m400) session.
• This check box can only be selected if the purchase order has the Created status.

Code

The code of the contact of the buy-from business partner.

Code

The buy-from business partner's address code.

Full Name

The contact's full name.

Name

The buy-from business partner's name.

Phone

The contact's telephone number.

Address

The buy-from business partner's address.

City

The city in which the buy-from business partner is established.

Line of Business

The line of business under which the buy from business partner is grouped.

Area

area

Default value

The default area that is assigned to the buy-from business partner is derived from the Buy-from Business Partners (tccom4520m000) session.

Order Discount

order discount

Note: For cost items and service items, no order header discount is calculated.

Default value

The default order discount is derived from the Buy-from Business Partners (tccom4520m000) session.

Purchase Price List

price list

BP Prices/Discounts

A business partner can be selected as 'parent'. This means that the prices and discounts that are specified for this business partner are the input for the relevant order.

If a parent business partner is defined on an order, LN first looks for price and discount data as defined for the parent business partner.

If price or discount information is not specified for the parent, or if no parent is specified, LN looks for the price and discount data that is specified for the business partner on the order.

BP Texts

A business partner can be selected as parent. This means that the texts that are specified for this business partner are the input for the concerning order.

If a parent business partner is defined on an order, LN first looks for texts as defined for the parent business partner.

If texts are not specified for the parent or if no parent is specified, LN looks for the texts that are specified for the business partner on the order.

Planner

planner

Address

The address code of the ship-from business partner.

Contact

The ship-from business partner contact's code.

Receipt Address

delivery address

Route

route

Carrier/LSP

carrier

Business Partner

invoice-from business partner

Address

The invoice-from business partner's address code.

Contact

The invoice-from business partner contact's code.

Exchange Rate Type

exchange rate type

Rate Determiner

rate determiner

Note: The options you have depend on a company's currency system, which you can define in the Currency System field of the Companies (tcemm1170m000) session.

Allowed values

Document Date

LN uses the rate that is valid on the date and time on which the documents are created. The Document Date rate determiner applies to all types of transactions. You can manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Manually Entered

You can manually enter the rate. By default, LN uses the rate that is valid on the date and time on which the documents are created. The Manually Entered rate determiner applies to all types of transactions.

Delivery Date

If the goods are not yet delivered, LN uses the rate that is valid on the order date. However, if this order date is in the past, LN uses the rate that is valid on the current date.

If the goods are delivered, LN uses the rate that is valid on the actual delivery date.

The Delivery Date rate determiner only applies to sales orders, service orders, and sales invoices. You cannot manually change the rate.

Receipt Date

LN uses the rate that is valid on the date and time on which you expect to receive the goods. The Receipt Date rate determiner only applies to purchase orders and purchase invoices. You cannot manually change the rate.

Expected Cash Date

LN uses the rate that is valid on the date and time at which payment of the sales invoice or purchase invoice is expected.

Expected cash date = expected delivery/receipt date + payment period 

The payment period is specified in the Payment Terms (tcmcs0113s000) session. The Expected Cash Date rate determiner applies to all types of transactions. You cannot manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Fixed

You can use this rate determiner only for a dependent currency system or a single currency system. The Fixed rate determiner applies to all types of transactions.

If you manually enter the rates between the transaction currency and the reference currencies, the rate is fixed. If you do not manually enter the rates, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Hard

You can use this rate determiner only for an independent currency system. The Fixed Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the reporting currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rate between the transaction currency and the reporting currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Fixed Local

You can use this rate determiner only for an independent currency system. The Fixed Local rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the local currency, the rate is fixed. The other rates are based on the document date of the actual document.

If you do not manually enter the local currency rate, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Local and Hard

You can use this rate determiner only for an independent currency system. The Fixed Local and Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the home currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rates between the transaction currency and the home currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Use Purchase Rates for Receipts

If this check box is selected, LN uses purchase rate data for the debit side of the purchase order/receipt transaction.

Note: The value of this field is retrieved from the corresponding field in the Buy-from Business Partner (tccom4120s000) session.

Purchase Rate

purchase rate

Default value

The default purchase rate is derived from the Currency Rates (tcmcs0108m000) session. You can adjust the purchase rate with certain restrictions.

The purchase rate is assigned to the purchase order at the moment it is created or generated, in order to use the same rate throughout the order procedure.

You cannot modify this field in any of the following situations:

• Order lines have been entered for this order.
• The order currency is the same as the home currency.
• The Rate Determiner field has the value Document Date, Receipt Date, or Expected Cash Date.

Rate Factor

rate factor

Default value

The default rate factor is the factor that is assigned to the currency. You can adjust the rate factor, depending on a number of conditions (see the Rate/Rate Factor field).

Note: If a purchase order is created or generated, the rate factor that is assigned to the currency is also assigned to the purchase order. So the same rate factor is effective throughout the procedure.

Rate/Rate Factor

The conversion between the home currency and the currency that is used on the purchase order.

Self-Billing

If this check box is selected, self-billing is used for purchase orders that you issue to the buy-from business partner.

Default value

This field is defaulted from the Self-Billing field in the Buy-from Business Partner (tccom4120s000) session.

If this check box is cleared, the purchase invoice is created by the buy-from business partner and received by your company.

Invoice after

You can indicate for a purchase order when a self billed invoice can be generated.

• Inspection

  Self bills can be generated after the goods are inspected and approved.

• Receipt

  Self bills can be generated after the goods are received or consumed.

Default value

This field is defaulted from the Invoice After field in the Buy-from Business Partner (tccom4120s000) session.

Self-Billing Method

If the Self-Billing check box is selected, use this field to select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session.

Landed Costs Classification

landed costs classification

Invoice External Business Partner

If this check box is selected, the external business partner is invoiced for the freight costs you make.

Note: 

• If this check box is selected, landed cost lines for which the Calculation Method is By Freight Management cannot be linked to the purchase order.
• The invoice-to business partner is the same as the invoice-from business partner if the invoice-from business partner has the invoice-to role. Otherwise the invoice-to business partner is determined from the parent business partner.
• This field is defaulted from the Invoice Business Partner for Freight field in the Buy-from Business Partner (tccom4120s000) session.

Invoice Freight Costs Based On

A company can invoice freight rates to the external business partner, based on Freight Costs, Client Rates, and Freight Costs (Update Allowed).

Note: This field is defaulted from the Invoice for Freight Based On field in the Invoice-to Business Partner (tccom4112s000) session.

Business Partner

pay-to business partner

Address

The pay-to business partner's address code.

Contact

The pay-to business partner's contact code.

Payment Terms

payment terms

Late Payment Surcharge

late payment surcharge

Remittance Agreement

remittance agreement

Letter of Credit Required

If this check box is selected, a letter of credit (L/C) must be linked to the current document.

Letter of Credit ID

The letter of credit (L/C) linked to the current document.

Trade Type

The trade type of the letter of credit (L/C).

Bank Guarantee - Beneficiary Required

If this check box is selected, the bank guarantee defined as a beneficiary must be linked to the current document.

Note: 

This field is displayed only if:

• The Trade Management check box is selected in the Implemented Software Components (tccom0100s000) session.
• The Import and Domestic Inbound check boxes are selected for any financial company in the Financial Trade Management Parameters (tcgtc9199m000) session.

This field is not applicable if:

• The purchase order is a return order.
• When at least one related order line is linked to a bank guarantee as a beneficiary.

You cannot modify the value in this field:

• When a bank guarantee is linked to the purchase order as a beneficiary.
• When at least one related order line is released to Warehousing .

Bank Guarantee ID

The unique identification number of the bank guarantee as a beneficiary that is linked to the current document.

Multi Bank Guarantees

If a check mark is displayed, multiple bank guarantees as a beneficiary are linked to the current document.

Bank Guarantee - Applicant Required

If this check box is selected, the bank guarantee defined as an applicant must be linked to the current document.

Note: 

This field is displayed only if:

• The Trade Management check box is selected in the Implemented Software Components (tccom0100s000) session.
• The Import and Domestic Inbound check boxes are selected for any financial company in the Financial Trade Management Parameters (tcgtc9199m000) session.

This field is not applicable if:

• The purchase order is a return order.
• When at least one related order line is linked to a bank guarantee as an applicant.

You cannot modify the value in this field:

• When a bank guarantee is linked to the purchase order as an applicant.
• When at least one related order line is released to Warehousing .

Bank Guarantee ID

The unique identification number of the bank guarantee as an applicant that is linked to the current document.

Multi Bank Guarantees

If a check mark is displayed, multiple bank guarantees as an applicant are linked to the current document.

Order

Order Amount

The total net order amount. This is the cumulative net order line amount of the linked purchase order lines.

Currency

purchase currency

Note: You cannot change the currency if order lines are linked to the purchase order.

Non-Stage Payment Amount

The total net non-stage payment order amount. This is the cumulative net order line amount of the purchase order lines that have the Invoice by Stage Payments check box cleared in the Purchase Order Lines (tdpur4101m000) session.

Stage Payment Amount

The total net non-stage payment order amount. This is the cumulative net order line amount of the purchase order lines that have the Invoice by Stage Payments check box selected in the Purchase Order Lines (tdpur4101m000) session.

Note: Before order approval, the order line amount can deviate from the sum of the stage payment line amounts. Consequently, the sum of the stage payment line amounts is displayed in this field.

Non-Stage Payment Tax

Goods including Tax

The total net non-stage payment goods amount including tax. The sum of the Net Goods and Goods Tax fields is displayed in this field.

Note: This field is not applicable for cost items, service item, and subcontracted service items.

Net Goods

The cumulative goods amount of the purchase order lines that have the Invoice by Stage Payments check box cleared in the Purchase Order Lines (tdpur4101m000) session.

Note: This field is not applicable for cost items, service item, and subcontracted service items.

Goods Tax

The VAT for the goods amount as displayed in the Net Goods field.

To calculate the tax, click the Calculate button.

Note: This field is not applicable for cost items, service item, and subcontracted service items.

Costs including Tax

The total net non-stage payment cost amount including tax. The sum of the Net Cost and Costs Tax fields is displayed in this field.

Note: This field is only applicable for cost items, service item, and subcontracted service items.

Net Cost

The cumulative net costs of the purchase order lines that have the Invoice by Stage Payments check box cleared in the Purchase Order Lines (tdpur4101m000) session.

Note: This field is only applicable for cost items, service item, and subcontracted service items.

Costs Tax

The VAT for the net costs as displayed in the Net Cost field.

To calculate the tax, click the Calculate button.

Note: This field is only applicable for cost items, service item, and subcontracted service items.

Landed Costs including Tax

The total landed cost amount including tax. The sum of the Landed Cost and Landed Costs Tax fields is displayed in this field.

Landed Cost

The cumulative landed cost amount of the landed cost lines linked to this purchase order.

Landed Costs Tax

The VAT for the landed costs as displayed in the Landed Cost field.

To calculate the tax, click the Calculate button.

Stage Payment Tax

Goods including Tax

The total net stage payment goods amount including tax. The sum of the Goods and Goods Tax fields is displayed in this field.

Note: This field is not applicable for cost items, service item, and subcontracted service items.

Goods

The cumulative goods amount of the purchase order lines that have the Invoice by Stage Payments check box selected in the Purchase Order Lines (tdpur4101m000) session.

Note: This field is not applicable for cost items, service item, and subcontracted service items.

Goods Tax

The VAT for the goods amount as displayed in the Goods field.

To calculate the tax, click the Calculate button.

Note: This field is not applicable for cost items, service item, and subcontracted service items.

Costs including Tax

The total net stage payment cost amount including tax. The sum of the Costs and Costs Tax fields is displayed in this field.

Note: This field is only applicable for cost items, service item, and subcontracted service items.

Costs

The cumulative net costs of the purchase order lines that have the Invoice by Stage Payments check box selected in the Purchase Order Lines (tdpur4101m000) session.

Note: This field is only applicable for cost items, service item, and subcontracted service items.

Costs Tax

The VAT for the net costs as displayed in the Costs field.

To calculate the tax, click the Calculate button.

Totals

Amount including Tax

The sum of all stage payment and non-stage payment amounts including tax for the purchase order.

Net Amount

The sum of all stage payment and non-stage payment amounts excluding tax for the purchase order.

Tax Amount

The sum of all stage payment and non-stage payment VAT amounts for the purchase order.

Acknowledgment

The code of the acknowledgement.

Change Order Sequence

change order sequence number

Change Reason

change reason code

Change Type

change-type code

Supplier Change Order Sequence

The latest change order sequence number received from the supplier in the Purchase Order - Supplier Change Order Sequence Numbers (tdpur4522m000) session.

Additional Information

Additional Field

additional information

Click Extended Additional Information to view all additional information fields that are linked to the purchase document in the Extended Additional Information (tcstl2110m000) session.