Purchase Contract Line (tdpur3601m000)

Field Information

Contract

The number of the purchase contract.

Contract Line Status

The status of the purchase contract line.

You can assign a status to each contract line with the following commands:

• Activate
• De-activate
• Terminate

Note: 

• For purchase contracts with the Free or Active status in the Purchase Contracts (tdpur3100m000) session, you can specify new contract lines.
• You can maintain the status at contract level in the Purchase Contracts (tdpur3100m000) session. In this case, all contract lines of a contract obtain the same status.

Allowed values

Free

When a contract (line) is created, the contract line status is set to Free. If the status is Free, and change requests are not used for purchase contracts , you can change the contract (line).

Active

You can link orders, schedules, and quotations to a contract (line) with the Active status.

Terminated

When a contract (line) is terminated, the contract (line) can no longer be used.

Line

The number of the purchase contract line.

Note: You can determine the default step size for contract lines in the Purchase Contract Parameters (tdpur0100m300) session. This enables you to insert new lines in a logical way.

Purchase Office

purchase office

Note: Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multicompany environment.

Buy-from Business Partner

The business partner's address code.

Default value

LN retrieves the default address from the Business Partner (tccom4100s000) session or from the Buy-from Business Partner (tccom4120s000) session.

Item Cross Reference

The alternative way of communicating with the business partner about items.

Allowed values

ICS

item code system

MPN

manufacturer part number

Not Applicable

No item cross reference is applicable.

Default value

This field is defaulted from the Item Cross Reference field of the Buy-from Business Partner (tccom4120s000) session.

Code Item Type

The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code.

Note: You can specify this field only if the Item Cross Reference field is ICS.

Cross Reference Item

The item code that is used to indicate the item in the Item field.

The Item Cross Reference field determines the item code that you can select.

• ICS

  You can select a code in the item code system from the Item Code System - Items (tcibd0104m000) session.

• MPN

  You can select a manufacturer part number (MPN) from the Manufacturer Part Numbers (tdipu0145m000) or Items by MPN (tdipu0149m000) session.

Note: 

• Business partners are allowed to supply alternative MPNs, but always against the original contract price.
• If a purchase order is generated from a delivery contract, the MPN is used as a default. However, defaulting is not applicable if a purchase contract is linked to a purchase order.
• The MPN must have the status Approved on the Contract Date.

Called Amount

The sum of the called amounts of all purchase order/schedule lines that are linked to the contract line.

Note: 

If the contract line is a Total line, this field includes the sum of the called amounts on the linked purchase contract line details.

Based on the called amounts, the effective date, and expiry date, you can calculate the possible total contract amount at the expiry date.

The called amount is increased when an order/schedule is linked to a contract. The called amount is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Amount

The sum of the invoiced amounts of all purchase order/schedule lines that are linked to the contract line.

Note: 

If the contract line is a Total line, this field includes the sum of the invoiced amounts on the linked purchase contract line details.

Based on the invoiced amounts, the effective date, and expiry date, you can calculate the possible total invoiced amount at the expiry date.

The invoiced amount is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Tax Classification

tax classification

Default value

This field is defaulted from the purchase contract header.

Exempt

If this check box is selected, tax exemption applies.

Note: 

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

• Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
• Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exempt Reason and Exempt Certificate fields are cleared and disabled.

Tax Country

The country used for tax purposes.

Own Tax Number

tax ID

Tax Code

The tax code that applies to the purchase contract line.

Note: The tax code that can be entered in this field can only be of the VAT kind.

Business Partner Tax Country

The country in which the business partner has the tax ID.

Business Partner Tax Number

The business partner's tax ID.

Note: The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the current date.

Exempt Certificate

Your own exemption certificate.

Note: 

• LN prints the exempt reasons on the invoices.
• This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
• This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.

Exempt Reason

The reason why your own company is exempt from sales tax.

Note: 

• This field only applies if the Tax Exempt Level parameter is Extended in the Tax Parameters (tctax0100m000) session.
• This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
• The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Contract Date.

Item

item

Note: 

If the warehouse is WMS controlled:

• And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.

Standard Description

If this check box is selected, both the item-dependent text and the contract line text are printed on the contract acknowledgment.

If this check box is cleared, only the contract line text is printed on the contract acknowledgment.

Note: 

You can link contract line specific information to a contract line by use of the text button.

If the Purchase Price Group field is filled, this Standard Description field is disabled.

Preferred Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item.

Manufacturer

The item's manufacturer, or the manufacturer that is linked to the manufacturer part number (MPN).

MPN Description

The description of the manufacturer part number (MPN).

Effectivity Unit

effectivity unit

Note: If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field.

Engineering Item Revision

The revision of the engineering item.

Apply Contract for All Items in Price Group

If this check box is selected, the price and/or discount on the contract line applies to all items that belong to the price group as displayed in the Purchase Price Group field.

Note: 

If you record contracts for a price group, the following applies:

• The Item field must be filled with one of the items that belong to the price group.
• You cannot enter a delivery contract.
• You cannot link a purchase schedule to the contract.
• You can leave the Purchase Unit field empty.
• You are not allowed to enter more than one contract line for the same price group in a single contract.
• You can only have one normal contract with a business partner for each price group, in a specific period.

Purchase Price Group

The price group to which the item belongs.

Note: If you select the Apply Contract for All Items in Price Group check box, the contract applies to all items that belong to the price group.

Agreed Quantity

contract quantity

Note: 

The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity.

If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details.

Purchase Unit

purchase unit

Agreed Quantity

contract quantity

Note: 

The agreed quantity must lie between the minimum contract quantity and the maximum contract quantity.

If the contract line is a Total line, this field includes the sum of the agreed quantities on the linked purchase contract line details.

Inventory Unit

inventory unit

Picture

The item's picture, which is defaulted from the Picture field in the Items (tcibd0501m000) session.

Contract Date

Initially, this is the date on which the contract is specified, but this date can be manually changed to a date in the past or future.

Default value

The contract date from the Purchase Contracts (tdpur3100m000) session.

Effective Date

effective date

Note: A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract.

Default value

LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date.

Expiry Date

expiry date

Note: A link with a purchase order or a purchase schedule can only exist if the order date on the purchase order line or the planned delivery date on the purchase schedule line falls in the effectivity period of the contract.

Default value

LN retrieves the default effective date from the Purchase Contracts (tdpur3100m000) session. The purchase contract line's effective date cannot fall before the purchase contract's effective date or after the purchase contract's expiry date.

Print Status

This field shows the printing status of the contract line.

You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session.

Note: 

If the Reprint Contract Acknowledgement after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract line is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowledgement after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract line after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Not Printed

The contract acknowledgement is not yet printed.

Printed

The contract acknowledgement is printed.

Original Printed

The contract acknowledgement is printed as a final acknowledgement. As a result, only the active contract lines and active price revisions appear on the contract acknowledgement.

Draft Printed

The contract acknowledgement is printed, but not as a final acknowledgement.

Changed

The contract is changed after the final contract acknowledgement is printed.

Changes Printed

The Changed contract is reprinted as a final acknowledgement.

Purchase Schedule in use

If this check box is selected,:

• A purchase schedule can be linked to the purchase contract line.
• Logistic data must be defined for the contract line. To define logistic data, choose Logistic Data, which starts the Purchase Contract Line Logistic Data (tdpur3102m000) session.

Note: 

If the contract is a corporate purchase contract, this check box must be selected.

If this check box is selected, you cannot select the Delivery Contract Available check box.

Default value

You can select this check box only if the Purchase Schedule in use check box is selected in the Items - Purchase (tdipu0101m000) session.

Delivery Contract Available

If this check box is selected, you can specify a delivery contract for the purchase contract line.

Note: 

• If this check box is selected and disabled, a delivery contract is already available for the purchase contract line.
• You can select this check box only if the following check boxes are cleared:
  • Apply Contract for All Items in Price Group
  • Purchase Schedule in use
  • Mandatory Project Peg in the Items (tcibd0501m000) session
• If the contract is a corporate purchase contract, this check box is cleared and disabled.

Option Based Pricing

If this check box is selected, the item price is retrieved from the generic price list in the Generic Price Lists (tipcf4101m000) session.

If this check box is cleared, the item price is retrieved from the linked purchase contract price revision in the Purchase Contract Prices (tdpur3103m000) session.

Note: 

• If the item is a configurable item, this check box is selected and disabled.
• If the contract is a corporate purchase contract, this check box is cleared and disabled.
• Discounts are always retrieved from the linked purchase contract price revision.

Redetermine Price and Discounts at Receipt

If this check box is selected, and a purchase schedule is linked to this contract line, purchase schedule line prices and/or discounts are recalculated during receipt. Therefore, the amount of the received goods reflects the actual contract price information. Invoices are matched against the price and discounts of the receipt.

When prices and discounts are redetermined depends on the value of the purchase schedule line's Payment field.

• Pay on Receipt

  Prices and discounts are recalculated at the moment of receipt confirmation.

• Pay on Use

  Prices and discounts are recalculated at the moment of receipt consumption or replenishment.

If this check box is cleared, and a purchase schedule is linked to this contract line, the price and discounts cannot be redetermined at receipt. Invoices are matched against the price and discounts of the schedule line.

Note: 

• You can only select this check box if the Purchase Schedule in use check box is also selected.
• You can view the recalculated price and discount for the received goods in the Price and Discounts (tdpcg1600m000) session.

Buyer

buyer

Default value

LN retrieves the default buyer from the Buyer field in the Purchase Contracts (tdpur3100m000)

BP Order Reference

The order number the buy-from business partner uses to identify the agreements specified on this contract line.

Active Price

The current price of the item.

The price is retrieved from:

• An active price revision in the Purchase Contract Prices (tdpur3103m000) session.
• A generic price list in Manufacturing if the Option Based Pricing check box is selected in this session.

Note: If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices.

Currency

The currency in which the amounts are expressed.

Active Price Unit

price unit

Book Price

book price

Note: If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices.

Price Unit

price unit

Total Material Price

The total material price for the contract line item.

Note: Because a contract line cannot have material price surcharges, this field shows the total material base price.

Consigned

If this check box is selected, the item is consignment inventory.

Note: If you want to link the payment for a consumption of consignment inventory directly to the replenishment schedule, do not select this check box.

Inspection

If this check box is selected, the item must be inspected on receipt.

Text

If this check box is selected, a text is present.

Minimum Order Quantity

The minimum order quantity expressed in the inventory unit.

Note: This field is used only for purchase schedules, not for purchase orders. If purchase schedule lines are generated for the item on the contract line, the lines are generated per the minimum order quantity specified in this field. If purchase orders are created or generated, this field is not considered. The contract line is used only to retrieve prices and discounts. You can use the Items - Purchase Business Partner (tdipu0110m000) session to specify a minimum order quantity for the combination of item and supplier.

Maximum Order Quantity

The maximum order quantity expressed in the inventory unit.

Fixed Order Quantity

The fixed order quantity expressed in the inventory unit.

If an item's order method is Fixed Order Quantity, which you can define in the Method field of the Items - Ordering (tcibd2100m000) session, the value of the Fixed Order field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Fixed Order field from the Items - Ordering (tcibd2100m000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1.

Note: 

• The value of this field must be a multiple of the Order Quantity Increment in Inventory Unit field.
• The value of this field must lie between the values of the Minimum Order Quantity in Inventory Unit and Maximum Order Quantity in Inventory Unit fields.

Economic Order Quantity

The economic order quantity expressed in the inventory unit.

If an item's order method is Economic Order Quantity, which you can define in the Method field of the Items - Ordering (tcibd2100m000) session, the value of the Economic Order field, from the Items - Purchase Business Partner (tdipu0110m000) session, is defaulted to the current field. If unavailable, the value of the Economic Order Quantity field from the Items - Ordering (tcibd2100m000) session, is defaulted to the current field. If item ordering data is also not present, the default value is 1.

Order Quantity Increment

While generating orders or schedules, LN checks whether the order quantity is a multiple of the order quantity increment. This field is expressed in the inventory unit.

Default value

The current field is defaulted from the Order Increment field of the Items - Purchase Business Partner (tdipu0110m000) session. If unavailable, the value is defaulted from the Order Increment field of the Items - Ordering (tcibd2100m000) session. If item ordering data is also not present, the default value is 1.

Minimum Quantity

The minimum contract quantity expressed in the purchase unit.

Note: If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details.

Minimum Quantity

The minimum contract quantity expressed in the inventory unit.

Note: If the contract line is a Total line, this field includes the sum of the minimum quantities on the linked purchase contract line details.

Maximum Quantity

The purchase contract line's maximum contract quantity.

Note: 

If the contract line is a Total line, this field includes the sum of the maximum quantities on the linked purchase contract line details.

If the maximum quantity is reached, in the Action on Exceeding Maximum Quantity field of the current session, you can define the action that must be executed.

Maximum Quantity

The maximum quantity that can be reported for the selected handing unit.

Evaluation [y/n/repeat]

This field indicates whether the purchase contract is or must be (re)evaluated.

If a contract line is modified after the line's evaluation, the current field is set to Repeat.

Note: 

• You can (re)evaluate the purchase contract in the Evaluate Purchase Contracts (tdpur3420m000) session.
• This field is set to Yes even if the Detailed Report is cleared in the Evaluate Purchase Contracts (tdpur3420m000) session after the (re)evaluation.

Quantity Binding

This field indicates whether the contract quantity that you agreed with your supplier is a mandatory quantity to purchase.

If this check box is selected, the Evaluate Purchase Contracts (tdpur3420m000) session prints all differences between:

• The called quantity and the maximum contract quantity.
• The called quantity and the minimum contract quantity.

If this check box is cleared, if the boundaries entered in the Evaluate Purchase Contracts (tdpur3420m000) session are exceeded, the Evaluate Purchase Contracts (tdpur3420m000) session prints the lines that exceed the allowed deviations.

Ship-from Business Partner

ship-from business partner

Address

address

Contact

The code of the ship-from business partner's contact.

Full Name

The contact's full name.

Warehouse

The code of the warehouse where the ship-from business partner must deliver the items.

Note: 

• The value specified, must be associated the logistic company specified.
• This field is enabled, when:
  • The Receiving Site is specified.
  • The multisite functionality is implemented.

Enterprise Unit

The warehouse 's enterprise unit.

Receipt Address

The address where the goods are received.

Note: If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.

Delivery Terms

delivery terms

Point of Title Passage

point of title passage

Self-Billing

If this check box is selected, the purchase contract line contains purchased items for which self-billing is carried out.

Invoice after

You can indicate when a self billed invoice can be generated.

• Inspection

  Self bills can be generated after the goods are inspected and approved.

• Receipt

  Self bills can be generated after the goods are received or consumed.

Self-Billing Date Type

If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices.

Self-Billing Method

If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Advised Quantity

The advised quantity for the purchase contract line, expressed in the purchase unit.

The advised quantity totalizes the following:

• The ordered quantities of all the unapproved purchase order lines that are linked to the contract line.
• The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line.

Note: 

If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details.

If necessary, you can recalculate the advised quantity in the Rebuild Contract Line Advised Quantity (tdpur3209m000) session.

Advised Quantity

The advised quantity for the purchase contract line, expressed in the inventory unit.

The advised quantity totalizes the following:

• The ordered quantities of all the unapproved purchase order lines that are linked to the contract line.
• The scheduled quantities of all the purchase schedule lines with the Created status that are linked to the contract line or its contract line details.

Note: If the contract line is a Total line, this field includes the sum of the advised quantities on the linked purchase contract line details.

Called Quantity

The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit.

Note: 

If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details.

Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date.

The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Called Quantity

The sum of the called quantities of all the purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit.

Note: 

If the contract line is a Total line, this field includes the sum of the called quantities on the linked purchase contract line details.

Based on the called quantity, the effective date, and expiry date, you can calculate the possible total contract quantity at the expiry date.

The called quantity is increased when an order/schedule is linked to a contract. The called quantity is decreased again when an order/schedule line is processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Quantity

The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the purchase unit.

Note: 

If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details.

Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date.

The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.

Invoiced Quantity

The sum of the invoiced quantities of all purchase order/schedule lines that are linked to the contract line, expressed in the inventory unit.

Note: 

If the contract line is a Total line, this field includes the sum of the invoiced quantities on the linked purchase contract line details.

Based on the invoiced quantity, the effective date, and expiry date, you can calculate the possible total invoiced quantity at the expiry date.

The invoiced quantity is increased when linked purchase order/schedule lines are processed in the Process Delivered Purchase Orders (tdpur4223m000)/ Process Purchase Schedules (tdpur3223m000) session.