Purchase Contracts (tdpur3100m000)

Use this session to view, enter, and maintain purchase contract headers.

A purchase contract header includes general business partner data and data to identify general terms for the contract, such as effective period and type of contract.

You can start this session in the details mode by clicking:

Details on the appropriate menu of the Purchase Contracts (tdpur3100m000) overview session.
Purchase Contract Details on the File menu of the Purchase Contract (tdpur3600m000) session.

When you double-click a record, or click the New button, the Purchase Contract (tdpur3600m000) session is started.

Note: This session can be displayed in different views. Click Sort By... on the menu to change the view. Consequently, LN changes the session's title bar, column sequence, and the number of view fields.

Field Information

Contract

The number of the purchase contract.

Note: The default number group is the number group that is linked to the purchase office in the Purchase Office field.

Revision

The revision number of the purchase contract, which is increased after processing an approved change for the purchase contract using change requests.

Buy-from Business Partner

buy-from business partner

Contract Type

You can select a special contract type, or a normal contract type.

Terms and Conditions ID

The terms and conditions agreement that is linked to the purchase contract.

Contract Status

The status of the purchase contract.

A contract can have the following statuses:

Free
When a contract is created, the contract status is automatically set to Free. If a contract has the Free status, you can make changes to the contract.
Active
You can link a purchase order/ schedule/ quotation to a contract with the Active status. If the status is Active and the Maintaining Contracts Always Allowed check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session, you cannot de-activate the contract.
Terminated
After a contract is terminated, the contract can no longer be used.

You can assign a status to each contract with the following commands:

Terminate
Activate
De-activate

Note:

In the Purchase Contract Lines (tdpur3101m000) session, you can:

Maintain the status at contract line level independent of the header status.
Enter new contract lines for purchase contracts with the Free and Active status.

Contract Date

Initially, this is the date on which the contract is specified, but this date can be manually changed to a date in the past or future. Default value is the current (creation) date.

Purchase Office

The code of the logistic company. This logistic company is required to support multiple logistic companies to which the same purchase contract is associated.

Note:

You must specify this value, if the Responsible Office is specified.
By default, this field is set to the current logistic company.

Purchase Office

purchase office

Note: Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multicompany environment.

Buyer

buyer

Default value

LN retrieves the default buyer from the Buy-from Business Partner (tccom4120s000) session.

Responsible Office

The logistic company associated with the purchase office, site and warehouse.

Note:

You must specify this value, if the Purchase Office, Receiving Site or the Warehouse are specified.
By default, this field is set to the current logistic company.

Responsible Office

The purchase office of the employee assigned the required permission to access the contract. Based on this, the employee’s authorization level for the contract can be specified.

The authorization level can be set to:

View
Contracts can be viewed and printed.
Use
Contracts can be linked, activated, deactivated, and evaluated.
Modify
Contracts can be created, updated, deleted, and terminated, and contract data can be recalculated.

Note:

This field is validated using the authorization and security process if:

The Procurement check box is selected in the Authorization and Security Parameters (tcsec0100m000) session.
The Purchase Contract check box is selected and the Permission for field is set to Purchase Office in the Procurement Permissions (tcsec3615m000) session.

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session.

Order Type

The default purchase order type when generating purchase orders from delivery contracts.

Note:

The following purchase order types are not allowed in contracts:

Return orders.
Direct delivery orders.
Cost orders.
Consignment payment orders.
Collect orders.

Code

The business partner's address code.

Default value

LN retrieves the default address from the Business Partner (tccom4100s000) session or from the Buy-from Business Partner (tccom4120s000) session.

Code

The code of the buy-from contact.

Header Text

If this check box is selected, a header text is present.

Footer Text

If this check box is selected, a footer text is present.

Termination text

If this check box is selected, a termination text is present.

Currency

The currency in which the amounts on the contract are expressed.

Default value

LN retrieves the default currency from the Invoice-from Business Partner (tccom4122s000) session.

Reference A

reference A

Reference B

reference B

Contract Amount

total contract amount

This field includes the sum of the line amounts for all linked contract lines with the Free and Active status.

A contract line amount is calculated as follows:


               Agreed Quantity * Price - Discounts

Note: The price and discounts are retrieved from the applicable contract price revision.

Confirmation Number

You can use this field to enter the buy-from business partner's confirmation number or a remark that informs you that the contract is confirmed.

If the Confirmation Needed? check box is selected in the Purchase Contract Parameters (tdpur0100m300) session, this Confirmation Number field must be filled to activate the purchase contract. If this field is not filled, you cannot activate the purchase contract.

Effective Date

effective date

Expiry Date

expiry date

Delivery Terms

delivery terms

Default value

LN retrieves the default value from the Buy-from Business Partner (tccom4120s000) session.

Note: The description of the delivery terms is printed on the contract acknowledgment.

Point of Title Passage

point of title passage

Payment Terms

payment terms

Default value

When you enter the contract, LN retrieves the default payment terms from the Invoice-from Business Partner (tccom4122s000) session.
When the purchase contract is filled manually on the purchase order header, these payment terms are defaulted to the order header.
If the contract results from a request-for-quotation, LN retrieves the default payment terms from the RFQ Bidders (tdpur1505m000) session.

Note: The description of the payment terms is printed on the contract acknowledgment.

Original Contract

The number of the original contract on which the current purchase contract is based.

If this contract is copied from another contract, this field is automatically filled with the original contract's number.

This field can also be filled manually.

Contract Acknowledgement

You can indicate whether a contract acknowledgement must be printed.

This field is defaulted from the Print Contract Acknowledgment field in the Purchase Contract Parameters (tdpur0100m300) session.

Print Status

This field shows the printing status of the contract acknowledgement.

You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session.

Note:

If the Reprint Contract Acknowledgement after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowledgement after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Not Printed: The contract acknowledgement is not yet printed.
Printed: The contract acknowledgement is printed.
Original Printed: The contract acknowledgement is printed as a final acknowledgement. As a result, only the active contract lines and active price revisions appear on the contract acknowledgement.
Draft Printed: The contract acknowledgement is printed, but not as a final acknowledgement.
Changed: The contract is changed after the final contract acknowledgement is printed.
Changes Printed: The Changed contract is reprinted as a final acknowledgement.

Business Partner