Purchase Requisition (tdpur2600m000)

Use this session to view, enter, maintain, and process a specific purchase requisition.

You can specify a purchase requisition header and purchase requisition lines on one screen. You can manually enter purchase requisition lines, or you can insert items from catalogs. This session enables you to quickly specify the most important information for a purchase requisition and to process the requisition.

You can start this session from the Purchase Requisitions (tdpur2501m000) overview session, by double-clicking a record, or by entering a new purchase requisition. You can also start this session stand-alone.
To view the details of the purchase requisition header, click Purchase Requisition Details on the File menu of the current session. As a result, the Purchase Requisitions (tdpur2501m000) details session starts.

Tabs

The lines on the tabs refer to these sessions:

Requisition Lines
Refers to the Purchase Requisition Lines (tdpur2502m000) session. On this tab, you can enter and view the lines of the purchase requisition. Double-click the line for more detailed information.
Requisition Approval Progress
Refers to the Purchase Requisition Approval Progress (tdpur2506m000) session. On this tab, you can view and maintain the approval progress of the purchase requisition in the approval process.

Field Information

Requester

The employee code of the user who initiated the purchase requisition.

Requester Department

The department code of the department who initiated the purchase requisition.

Reference A

The first of two user-defined fields that you can use to gather information for purchase reporting, and maintain purchase requisitions grouped by the reference.

Reference B

The second of two user-defined fields that you can use to gather information for purchase reporting, and maintain purchase requisitions grouped by the reference.

Urgent

If this check box is selected, the requisition line is urgent on the Buyer Home page.

Requisition Date

Initially, this is the date on which the requisition is specified, but this date can be manually changed to a date in the future.

Default value

The current (creation) date.

Requested Date

The date on which the requested item must be received.

Requisition

The number that identifies the purchase requisition.

Status

The status of the purchase requisition.

Allowed values

Created

The purchase requisition is created by the requester and is ready to be submitted for approval.

Pending Approval

The requisition is ready to be approved by a valid approving department or a valid approver. The approver or the approving department must be a valid employee or a valid department on the approver list. The approver can also reject the requisition if, for example, modifications are required.

Approved

The requisition is approved and ready to be converted to a request-for-quotation or a purchase order.

The approver list determines how many approvers must approve the requisition. Only approver departments that are purchase offices and individual approvers from the purchase office are allowed to perform final approval on a purchase requisition.

In Process

Some, but not all lines of the requisition are converted to a request-for-quotation (RFQ) or a purchase order in the Convert Purchase Requisitions (tdpur2201m000) session.

Processed

All lines of the requisition are converted to a request-for-quotation (RFQ) or a purchase order in the Convert Purchase Requisitions (tdpur2201m000) session. A processed requisition can be deleted.

Deleted

After a requisition is deleted from the active file, the requisition is automatically posted to history with the status Deleted. The requisition can only be deleted if the current status is Processed or Canceled.

Rejected

If an approver or approving department disapproves a purchase requisition, it can be rejected. A purchase requisition can be rejected if it has the status Pending Approval.

Modified

A requester can modify a requisition with the status Approved, Rejected, or In Process. To change a requisition to Modified, change any header or line and save the change. Next, the modified requisition must be resubmitted for approval.

Canceled

A requisition with the Created, Modified, or Rejected status can be canceled by the requester. A canceled requisition cannot be changed.

Text

If this check box is selected, a text is present.

Buyer

buyer

Purchase Office

The purchase office associated with the requisition. The purchase office provides the appropriate default office attributes during requisition entry.

Currency

currency

Approver Department

The department code of either a department defined as the approver department, or the department to which the approver has been assigned.

Note: The approver department must be a valid department as defined in the Approvers (tdpur2105m000) session.

Default value

For requisitions with the Created status, this field is defaulted from the Procurement User Profiles (tdpur0143m000) session. Otherwise, this field is defaulted from the Purchase Requisition Approval Progress (tdpur2506m000) session.

Approver

The employee code of the person who must approve the purchase requisition.

Note: The employee must be a valid approver as defined in the Approvers (tdpur2105m000) session.

Default value

Allow Partial Rejection

If this check box is selected, the lines of a purchase requisition can be separately rejected or approved. Only the lines with the Approved status can be converted to a request-for-quotation (RFQ) or a purchase order.

If this check box is cleared, the lines of a purchase requisition must all be approved or rejected. Only the entire purchase requisition can be approved or rejected.

Spend Approved

If this check box is selected, the purchase requisition was approved in the (external) approval process.

Note:

If the Budget Control check box is selected in the Implemented Software Components (tccom0100s000) session, the requisition obtains the Approved status when the budget check was successfull for all requisition lines, and as a result, the Budget Exception check box is cleared on the requisition lines.
If the Budget Control check box is cleared, when the requisition receives the Approved status, the Spend Approved check box is also selected.

Reason for Rejection

The reason why the Status is set to Rejected.

Requisition Origin

The origin that created the requisition.

Allowed values

EP

The order has resulted from the execution of the Transfer Order Planning (cppat1210m000) session in Enterprise Planning .

Sales

The order has resulted from a direct delivery or cross-docking order and is generated from the Transfer Purchase Order Advice (whina3212m000) session in Warehousing .
The order has resulted from the execution of the Generate Purchase Orders (tdsls4241m000) session

Service

The order has resulted from the execution of the Service Order Resource Planning (tssoc2260m000) session in Service .

Requisition

The purchase object has resulted from the execution of the Convert Purchase Requisitions (tdpur2201m000) session.

Copy from Actual Order

The order has resulted from the execution of the Copy Purchase Order (tdpur4201s000) session.

Copy from Order History

The order has resulted from the execution of the Copy Purchase Order (tdpur4201s000) session.

Assembly

The order has resulted from the execution of the Generate WIP Transfer (tiasc7200m000) session in Manufacturing .

Commingling

The order has resulted from the execution of the Commingle Purchase Orders (tdpur4210m000) session.

Maintenance

The order has resulted from the execution of the Plan Work Orders (tswcs3200m000) session in Service .

Warehousing

The order has resulted from the execution of one of the following sessions in Warehousing :

Transfer Purchase Order Advice (whina3212m000)
Generate Orders (KANBAN) (whinh2200m000)
Generate Orders (TPOP) (whinh2201m000)
Generate Orders (OCB) (whinh2205m000)

Contract

The order has resulted from the execution of the Generate Purchase Orders (tdpur3204m000) session, or the RFQ has resulted from the execution of the Generate RFQs from Contracts (tdpur3201m000) session.

RFQ

The order has resulted from the execution of the Convert RFQs (tdpur1202m000) session.

Manual

The purchase object is manually specified in the relevant session.

External

The purchase object is created by an application other than LN.

Job Shop Control

The order or requisition has resulted from the generation of a subcontracted service for a production order in Manufacturing . This origin is applicable in case of operation subcontracting.

Routing

The purchase requisition has resulted from the generation of a subcontracted service for a routing operation in Manufacturing . This origin is applicable in case of operation subcontracting.

Subcontracting Purchase Order

The purchase supply order or schedule is generated in the Purchase Order Material Supply Lines (tdpur4116m000) session or the Generate Supply Orders for Subcontracting (tdpur4216m000) session. The purchase order/schedule contains supply lines to order the required material from the buy-from business partner who delivers the goods to the administrative warehouse (supply-to warehouse), which represents the subcontractor's shop floor warehouse.

Project

The order has resulted from the execution of the Transfer Planned PRP Purchase Orders (tppss6230m000) session in Project .

Warehousing Receipt

The order is generated automatically for an unexpected warehouse receipt. As a result, the goods can be received against the generated purchase order.

Warehousing Receipt purchase orders can only be generated if the Generate Order for Unexpected Warehouse Receipt check box is selected for the item and business partner in the Items - Purchase Business Partner (tdipu0110m000) session.

Purchase Payment

The order is generated automatically for a consumption of consigned inventory that cannot be linked to an existing purchase order or schedule.

This applies in the following situations:

The purchase order type is a Consignment Replenishment order type, as defined in the Purchase Order Types (tdpur0194m000) session.
The Consigned check box is selected for the purchase schedule in the Purchase Schedules (tdpur3110m000) session.
Consumption is for an adjustment order.
Consigned inventory is replenished by means of a Purchase (Manual) warehousing order.
Item inventory is handled by component, consumption is by component.

If no receipt is available yet, a receipt is generated in Purchase Control based on the number group for warehouse receipts, and a purchase payable receipt is created.

Last Transaction Date

The last date on which the requisition was modified.

Conversion Type

None: The requisition will not be converted during the conversion process.
Purchase Order: The requisition will be converted to a purchase order (PO) during the conversion process.
RFQ: The requisition will be converted to a request for quotation (RFQ) during the conversion process.

Default value

The value of this field is defaulted to the lines of the purchase requisition, but can be modified for each requisition line using the Purchase Requisition - Prepare Conversion (tdpur2600m100) session.

Warehouse

The code of the warehouse where the requested item must be delivered.

Receipt Address

delivery address