Prepare Conversion Purchase Requisition Lines (tdpur2502m100)

Field Information

Requisition

The number that identifies the purchase requisition.

Status

The status of the purchase requisition.

Allowed values

Created

The purchase requisition is created by the requester and is ready to be submitted for approval.

Pending Approval

The requisition is ready to be approved by a valid approving department or a valid approver. The approver or the approving department must be a valid employee or a valid department on the approver list. The approver can also reject the requisition if, for example, modifications are required.

Approved

The requisition is approved and ready to be converted to a request-for-quotation or a purchase order.

The approver list determines how many approvers must approve the requisition. Only approver departments that are purchase offices and individual approvers from the purchase office are allowed to perform final approval on a purchase requisition.

In Process

Some, but not all lines of the requisition are converted to a request-for-quotation (RFQ) or a purchase order in the Convert Purchase Requisitions (tdpur2201m000) session.

Processed

All lines of the requisition are converted to a request-for-quotation (RFQ) or a purchase order in the Convert Purchase Requisitions (tdpur2201m000) session. A processed requisition can be deleted.

Deleted

After a requisition is deleted from the active file, the requisition is automatically posted to history with the status Deleted. The requisition can only be deleted if the current status is Processed or Canceled.

Rejected

If an approver or approving department disapproves a purchase requisition, it can be rejected. A purchase requisition can be rejected if it has the status Pending Approval.

Modified

A requester can modify a requisition with the status Approved, Rejected, or In Process. To change a requisition to Modified, change any header or line and save the change. Next, the modified requisition must be resubmitted for approval.

Canceled

A requisition with the Created, Modified, or Rejected status can be canceled by the requester. A canceled requisition cannot be changed.

Position

The requisition line is identified by a position number, which serves as a line number. The lines are displayed or printed in a line number sequence.

Conversion Type

The Conversion Type for the requisition line.

Note: 

• The conversion type is retrieved from the Purchase Requisitions (tdpur2501m000) session, but can be modified for the requisition line using the Prepare Conversion Purchase Requisition Lines (tdpur2502m100) session.
• When the requisition line includes a subcontracted service item and no production order is linked to the line, which you can view in the Linked Requisition Line Data (tdpur2502s000) session, the line can be converted only to an RFQ and not to a purchase order.

Buy-from Business Partner

The code that identifies the buy-from business partner for whom the purchase requisition is intended.

Note: You can leave this field blank for a new buy-from business partner.

Business Partner Description

The description of the buy-from business partner.

Note: If the Buy-from BP field is blank, use this field to enter the description of a new buy-from business partner.

Item Cross Reference

The alternative way of communicating with the business partner about items.

Allowed values

ICS

item code system

MPN

manufacturer part number

Not Applicable

No item cross reference is applicable.

Item Code System

The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code.

Note: You can only define this field if the Item Cross Reference field is set to ICS.

Cross Reference Item

The item code that is used to indicate the item in the Item field.

The Item Cross Reference field determines the item code that you can select.

• ICS

  You can select a code in the item code system from the Item Code System - Items (tcibd0104m000) session.

• MPN

  You can select a manufacturer part number (MPN) from the Manufacturer Part Numbers (tdipu0145m000) or Items by MPN (tdipu0149m000) session.

Note: The MPN must the Approved or For Approval status on the Requisition Date.

Item

The code for the requisitioned item.

The following list describes which item types you can include on a requisition:

cost item	yes
service item	yes
subcontracted service items	yes
generic item	no
list item	only kit type items
equipment	no
manufactured item	yes
purchased item	yes

Note: You can include both new and existing items.

Item Description

The description of the item.

Note: When you enter an existing item code in the Item field, this field displays the general item description.

If the Item field is blank, you can enter a new description of the item in this field.

Preferred Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item.

Manufacturer

The item's manufacturer, or the manufacturer that is linked to the manufacturer part number (MPN).

Note: The manufacturer must have the Approved or For Approval status in the Manufacturers (tcmcs0160m000) session.

Manufacturer Item

The item code as used by the manufacturer to identify the item specified.

Effectivity Unit

effectivity unit

Project

The code of the project for which the item is required.

Note: If the item code is blank, you can use any valid project code.

Urgent

If this check box is selected, the requisition line is urgent on the Buyer Home page.

Subject to Trade Compliance

If this check box is selected, global trade compliance applies to the line.

Note: This field is available only if the Import check box is selected in the Trade Management Parameters (tcgtc0100m000) session.

Subcontracted

If this check box is selected, operation subcontracting or service subcontracting is applicable for the item.

Peg Distribution

If this check box is selected, a peg distribution is linked to this Requisition Line.

Note: Manual changes in this session can affect the linked peg distribution. If this is the case, and if the Manual Project Peg Modification check box is selected in the Project Pegging Parameters (tcpeg0100m000) session, a window is displayed in which you must specify the change reason. The project peg changes and the reason codes are logged in the Cost Peg Audit History (tpctm2500m000) session.

Budget Exception

If this check box is selected, the budget check has failed for the requisition line.

To continue with the purchase requisition procedure, you must first resolve the budget exception. You can, for example, change the line amount or the linked budget account distribution (BAD) in the Budget Account Distribution (tcbgc1100m000) session.

Note: 

This check box can only be selected if the following are applicable:

• The Check Available Budget check box is selected on the Purchase Requisitions tab of the Budget Control Policy (tfbgc0110m000) session.
• Insufficient budget is available for the checked line.
• The When Budget is Exceeded field is set to Block in the Budget Control Policy (tfbgc0110m000) session.

Converted

If this check box is selected, the requisition line is converted to a purchase order or an RFQ.

Line Text

If this check box is selected, a text is present.

Requested Date

The date on which the requested item must be received.

Default value

LN takes the default value from the requisition header.

Order Quantity

order quantity

Purchase Unit

The purchase unit in which the order quantity is expressed.

Default value

If the item code is blank, the purchase unit defaults to a value of EACH.

Note: This purchase unit must also be associated with the unit set that is linked to the specified item.

Price

The item's unit price.

Currency

The currency in which the requisition amounts are expressed.

/

The unit in which the purchase price is entered.

Note: This may differ from the item's inventory unit. For example, you may store goods in kilograms, purchase them in bales, and record price per piece.

Amount

The line amount in the order currency.

It is calculated as follows:

Amount = Price * Order Quantity. 

Warehouse

The warehouse code for delivery of the items when the requisition is converted to a purchase order or RFQ.

Default value

The warehouse is defaulted from the user data as defined in the Procurement User Profiles (tdpur0143m000) session.

Receipt Address

warehouse address

Buyer

buyer

Note: If the Buyer on Requisition Line check box is selected in the Purchase Requisition Parameters (tdpur0100m200) session, you can specify a buyer for the requisition line.

Default value

If the Buyer on Requisition Line check box is selected in the Purchase Requisition Parameters (tdpur0100m200) session, the buyer is retrieved from one of these sessions, in sequence of priority:

1. Items - Purchase (tdipu0101m000)
2. Buy-from Business Partners (tccom4520m000)
3. Purchase Requisitions (tdpur2501m000)
4. Procurement User Profiles (tdpur0143m000)

If the Buyer on Requisition Line check box is cleared, the buyer is retrieved from the requisition header ( Purchase Requisitions (tdpur2501m000) session). The buyer cannot be updated in the current session.

Element

The element linked to the project.

Activity

The activity linked to the project.

Extension

extension.

Cost Component

cost component

Note: 

In the Project , data can be controlled in different ways. You can use cost components to produce cost analyses that cut across the defined project structures.

You must assign cost components to all cost units. The same cost component can be assigned to a task and to an item. For example, you can aggregate all project costs related to masonry.

Cost components are always entered on the standard level and are project-independent.

General Ledger

GL code

You can only enter a GL code if the following applies:

• The item is a cost item or a service item.
• The Use General Ledger Codes for Ledger Account Entry check box is selected in the Procurement Parameters (tdpur0100m000) session.

Note: 

• You cannot enter a GL code if an LN project is used.
• Financials checks whether the GL code exists in the financial company of the financial transaction. The financial company that is used depends on the purchase office.
• It is not mandatory to enter a GL-code.

Ledger Account

ledger account

You can only enter a ledger account if the following applies:

• The item is a cost item or a service item.
• The Use General Ledger Codes for Ledger Account Entry check box is cleared in the Procurement Parameters (tdpur0100m000) session.

Note: 

• You cannot enter a ledger account if an LN project is used.
• Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the purchase office.
• It is not mandatory to enter a ledger account.

Dimension 1

Use this field to select the dimension of this dimension type that you want to use.

You can only enter a ledger account and dimensions if the following applies:

• The item is a cost item or a service item.
• The Use General Ledger Codes for Ledger Account Entry check box is cleared in the Procurement Parameters (tdpur0100m000) session.

Note: 

• You cannot enter a ledger account and dimensions if an LN project is used.
• Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the purchase office.
• It is not mandatory to enter a ledger account and dimensions.

Additional Information

Additional Field

additional information

Click Extended Additional Information to view all additional information fields that are linked to the purchase document in the Extended Additional Information (tcstl2110m000) session.