RFQ Negotiations (tdpur1606m000)

Use this session to view, enter, and maintain the negotiations between a negotiator and a bidder regarding a response line.

The header part of this sessions shows the latest negotiation information. The lines on the Negotiations tab also show the previous negotiations in the negotiation process.

Negotiations

The lines on the Negotiations tab refer to the RFQ Negotiations (tdpur1109m000) details session. This tab includes the negotiation lines for a response line with information about prices, discounts, and receipt dates.

These tabs are available for negotiation lines:

  • Response

    Includes the bids received from a bidder.

  • Counter Proposal

    Includes your counter proposals to a bidder's bids.
Note: 

After a bid or counter proposal is specified, the Acknowledged check box must be selected in the RFQ Negotiations (tdpur1109m000) details session for the negotiation line.

Next, the negotiation process can be:

  • Continued, by specifying another counter proposal or bid
  • Finished, by changing the response line's status from Negotiating to Accepted or Rejected in the RFQ Responses (tdpur1506m000) session

Notes

The lines on the Notes tab refer to the Notes (tcstl1550m000) session. On this tab, you can link internal and external notes to a negotiation line.

External notes can be communicated to the bidder by printing them in the Print RFQ Price and Discount Confirmation/Counter Proposal (tdpur1409m000) session.

Note: When a negotiation line is specified in this session, the status of the linked response line changes to Negotiating. The latest negotiation response information, such as prices, discounts, and dates is synchronized to the RFQ Responses (tdpur1506m000) session. Counter proposal information is not synchronized.

Field Information

General
RFQ
RFQ

request for quotation (RFQ)

Line

The number of the request for quotation (RFQ) line, which is the response line in this session.

Alternative

The request for quotation (RFQ) line's sequence number, which is greater than one if it includes an item that can be an alternative for the preferred item.

You must manually specify alternatives in the RFQ Lines (tdpur1502m000) session.

Example

The sequence numbers defined in the current field, represent the RFQ lines in the most suitable alternative sequence. So, sequence number one represents the first preferable item that can be an alternative for the originally preferred item, sequence number two represents the second item that can be an alternative, and so on.

Status

The status of the RFQ response line.

Allowed values

Created

The RFQ object is created.

Sent

The RFQ object includes one or more linked bidders and is printed in the Print Requests for Quotation (tdpur1401m000) session.

Modified

The RFQ object is changed after it is printed.

Responded

An RFQ response line automatically receives this status when a response line with the Sent status is manually updated in the RFQ Responses (tdpur1506m000) session. You can also manually specify this status in the RFQ Responses (tdpur1506m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

In Process

At least one response line is updated in the RFQ Responses (tdpur1506m000) session, which means the response has the Responded, No Bid, No Response, Negotiating, Accepted, or Rejected status.

This status is only applicable for RFQ headers, lines, and bidders. An RFQ response line cannot have this status.

No Bid

No response line will be received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

No Response

No RFQ response line is received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Negotiating

The negotiator is negotiating with the bidder about the response line. A response line automatically receives this status when a negotiation record is specified for the response line in the RFQ Negotiations (tdpur1606m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Accepted

The response line that is received from the bidder for the RFQ (line), is accepted. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Rejected

The response line that is received from the bidder for the RFQ (line), is rejected. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Processed

The RFQ object is converted in the Convert RFQs (tdpur1202m000) session, or a response line with the Conversion Action specified as Ignore, is processed in the Process Non-Converted RFQ Responses (tdpur1223m000) session.

Bidder

The buy-from business partner, who is the bidder.

Target Price

The target price that is desired for the item on this response line.

Currency

currency

Price Unit

The unit for the target price.

Latest Purchase Price

The purchase price that is displayed on the most recent invoice received for the item on this response line.

Currency

currency

/

purchase price unit

Latest Landed Cost

A cost component's latest landed cost.

Currency

currency

/

purchase price unit

Item

item

RFQ Line Text

The text that is linked to the RFQ line.

Response Text

The text that is linked to the response line.

Quantity

ordered quantity

Unit

The unit in which the item's quantity is expressed.

Default value

The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session.

You can purchase items in a different unit than the one in which their inventory is registered. Goods can, for example, be stored in grams and purchased in kilograms.

Note: You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase unit that is not the same as the basic unit, you must first define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock.
Summary
Price
Current Bid

The last price offered by the bidder.

Price Unit Current Bid

The price unit in which the current bid is expressed.

Latest Counter Proposal

The last price counter offered by the negotiator.

Price Unit Last Counter Proposal Unit

The price unit in which the last counter proposal is expressed.

Latest Acknowledged Bid

The last acknowledged price offered by the bidder or counter offered by the negotiator.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Price Unit Last Acknowledged Bid

The price unit in which the last acknowledged bid is expressed.

Discount %%
Discount % Current Bid

The last discount percentage offered by the bidder.

Discount % Last Counter Proposal

The last discount percentage counter offered by the negotiator.

Discount % Last Acknowledged Bid

The last acknowledged discount percentage offered by the bidder or counter offered by the negotiator.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Discount Amount
Discount Amount Current Bid

The last discount amount offered by the bidder.

Discount Amount Last Counter Proposal

The last discount amount counter offered by the negotiator.

Discount Amount Last Acknowledged Bid

The last acknowledged discount amount offered by the bidder or counter offered by the negotiator.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Net Price
Net Price Current Bid

The last net price offered by the bidder.

This price is calculated as follows:

Total Net Amount Current Bid / Supply Quantity
Net Price Last Counter Proposal

The last net price counter offered by the negotiator.

This price is calculated as follows:

Total Net Amount Last Counter Proposal / Supply Quantity
Net Price Last Acknowledged Bid

The last net price offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

Total Net Amount Last Acknowledged Bid / Supply Quantity
Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Bidder Landed Costs Price
Bidder Landed Costs Current Bid

The last bidder landed costs offered by the bidder.

This price is calculated as follows:

Bidder Landed Costs Amount Current Bid / Supply Quantity
Bidder Landed Costs Counter Proposal

The last bidder landed cost offered by the negotiator.

This price is calculated as follows:

Bidder Landed Costs Amount Last Counter Proposal / Supply Quantity
Bidder Landed Costs Last Acknowledged Bid

The last bidder landed costs offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

Bidder Landed Costs Amount Last Acknowledged Bid / Supply Quantity
Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Net Bidder Price
Net Price incl. Bidder Landed Costs Current Bid

The last net price including bidder landed costs offered by the bidder.

This price is calculated as follows:

(Total Net Amount Current Bid + Bidder Landed Costs Amount Current Bid) / Supply Quantity
Net Price incl. Bidder Landed Costs Counter Proposal

The last net price including bidder landed costs offered by the negotiator.

This price is calculated as follows:

(Total Net Amount Last Counter Proposal + Bidder Landed Costs Amount Last Counter Proposal) / Supply Quantity
Net Price incl. Bidder Landed Costs Last Acknowledged Bid

The last net price including bidder landed costs offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

(Total Net Amount Last Acknowledged Bid + Bidder Landed Costs Amount Last Acknowledged Bid) / Supply Quantity
Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
3rd Party Landed Costs Price
3rd Party Landed Costs Current Bid

The last third party landed cost price offered by the bidder.

This price is calculated as follows:

3rd Party Landed Costs Amount Current Bid / Supply Quantity
Note: Third party landed costs are not negotiable.
3rd Party Landed Costs Counter Proposal

The last third party landed cost price offered by the negotiator.

This price is calculated as follows:

3rd Party Landed Costs Amount Last Counter Proposal / Supply Quantity
Note: Third party landed costs are not negotiable.
3rd Party Landed Costs Last Acknowledged Bid

The last third party landed costs offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

3rd Party Landed Costs Amount Last Acknowledged Bid / Supply Quantity
Note: Third party landed costs are not negotiable.
Net Price incl. Landed Costs
Net Price incl. Landed Costs Current Bid

The last net price including all landed costs (bidder and third party) offered by the bidder.

This price is calculated as follows:

Net Amount incl. Bidder Landed Costs Current Bid / Supply Quantity
Net Price incl. Landed Costs Counter Proposal

The last net price including all landed costs (bidder and third party) offered by the negotiator.

This price is calculated as follows:

Net Amount incl. Bidder Landed Costs Last Counter Proposal / Supply Quantity
Net Price incl. Landed Costs Last Acknowledged Bid

The last net price including all landed costs (bidder and third party) offered by the bidder or counter offered by the negotiator.

This price is calculated as follows:

Net Amount incl. Bidder Landed Costs Last Acknowledged Bid / Supply Quantity
Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Deviation from
Target Price

The percentage of the Target Price versus the current bid.

This percentage is calculated as follows:

(Target Price / Net Price Current Bid) * 100
Latest Purchase Price

The percentage of the Latest Purchase Price versus the current bid.

This percentage is calculated as follows:

(Latest Purchase Price / Net Price Current Bid) * 100
Latest Price

The percentage of the Latest Purchase Price and Latest Landed Cost versus the current bid.

This percentage is calculated as follows:

((Latest Purchase Price + Latest Landed Cost) / Net Price Current Bid) * 100
Overview
Order Amount
Total Amount Current Bid

The last total amount offered by the bidder.

This amount is calculated as follows:

Supply Quantity * Price Current Bid
Total Amount Last Counter Proposal

The last total amount counter offered by the negotiator.

This amount is calculated as follows:

Supply Quantity * Price Last Counter Proposal
Total Amount Last Acknowledged Bid

The last total amount offered by the bidder or counter offered by the negotiator.

This amount is calculated as follows:

Supply Quantity * Price Last Acknowledged Bid
Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Total Discount Amount
Total Discount Amount Current Bid

The last order line discount amount offered by the bidder.

Total Discount Amount Last Counter Proposal

The last order line discount amount counter offered by the negotiator.

Total Discount Amount Last Acknowledged Bid

The last acknowledged order line discount amount offered by the bidder or counter offered by the negotiator.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Total Net Amount
Total Net Amount Current Bid

The last net amount offered by the bidder.

Total Net Amount Last Counter Proposal

The last net amount counter offered by the negotiator.

Total Net Amount Last Acknowledged Bid

The last acknowledged net amount offered by the bidder or counter offered by the negotiator.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Bidder Landed Costs Amount
Bidder Landed Costs Amount Current Bid

The last bidder landed cost amount offered by the bidder.

Bidder Landed Costs Amount Last Counter Proposal

The last bidder landed cost amount counter offered by the negotiator.

Bidder Landed Costs Amount Last Acknowledged Bid

The last bidder landed cost amount offered by the bidder or counter offered by the negotiator.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Net Amount incl. Bidder Landed Costs
Net Amount incl. Bidder Landed Costs Current Bid

The last total net amount including the bidder landed cost amount offered by the bidder.

Net Amount incl. Bidder Landed Costs Last Counter Proposal

The last total net amount including the bidder landed cost amount counter offered by the negotiator.

Net Amount incl. Bidder Landed Costs Last Acknowledged Bid

The last total net amount including the bidder landed cost amount offered by the bidder or counter offered by the negotiator.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
3rd Party Landed Costs Amount
3rd Party Landed Costs Amount Current Bid

The last third party landed cost amount offered by the bidder.

Note: Third party landed costs are not negotiable.
3rd Party Landed Costs Amount Last Counter Proposal

The last third party landed cost amount counter offered by the negotiator.

Note: Third party landed costs are not negotiable.
3rd Party Landed Costs Amount Last Acknowledged Bid

The last third party landed cost amount offered by the bidder or counter offered by the negotiator.

Note: Third party landed costs are not negotiable.
Total Amount
Total Amount Current Bid

The last total amount offered by the bidder. Discounts and landed costs are taken into account for this amount.

Total Amount Last Counter Proposal

The last total amount counter offered by the negotiator. Discounts and landed costs are taken into account for this amount.

Total Amount Last Acknowledged Bid

The last total amount offered by the bidder or counter offered by the negotiator. Discounts and landed costs are taken into account for this amount.

Note: To acknowledge a bid or counter proposal for the negotiation line, on the appropriate menu of the RFQ Negotiations (tdpur1109m000) details session, click Acknowledge. As a result, the Acknowledged check box is selected for the negotiation line.
Related topics