Request for Quotation (tdpur1600m000)

Use this session to view, enter, maintain, and process a specific request for quotation (RFQ) and linked request for quotation (RFQ) lines.

This session supports easy RFQ entry. You can perform all the actions on one screen. This session enables you to quickly enter the most important information for an RFQ and to process the RFQ.

  • You can start this session from the Requests for Quotation (tdpur1501m000) overview session, by double-clicking a record, or by entering a new RFQ. You can also start this session stand-alone.
  • To view the details of the RFQ header, click RFQ Details on the File menu of the current session. Consequently, the Requests for Quotation (tdpur1501m000) details session starts.

Tabs

The lines on the tabs refer to these sessions:

  • RFQ Lines

    Refers to the RFQ Lines (tdpur1502m000) session. On this tab, you can enter and view the lines of the RFQ. Double-click the line for more detailed information.

  • Bidders

    Refers to the RFQ Bidders (tdpur1505m000) session. On this tab, you can view and link the bidders to whom the RFQ must be sent.

  • Responses

    Refers to the RFQ Responses (tdpur1506m000) session.

    On this tab, you can:

    • View RFQ response data by bidder and RFQ line. You cannot change the data for response lines with the Created status in the RFQ Responses (tdpur1506m000) session.
    • View, enter, and maintain the RFQ response data. After an RFQ is printed for a bidder, and as a result, its status is Sent, you can specify response data in the RFQ Responses (tdpur1506m000) session.
Note: You cannot delete an RFQ line if a bidder is linked to the RFQ or if an alternative RFQ line is present for the current RFQ line.

Field Information

RFQ

The number of the request for quotation (RFQ).

Reference A

reference A

Reference B

reference B

Buyer

buyer

Default value

LN retrieves the default buyer from the Procurement User Profiles (tdpur0143m000) session.

Status

The status of the RFQ.

Allowed values

Created

The RFQ object is created.

Sent

The RFQ object includes one or more linked bidders and is printed in the Print Requests for Quotation (tdpur1401m000) session.

Modified

The RFQ object is changed after it is printed.

Responded

An RFQ response line automatically receives this status when a response line with the Sent status is manually updated in the RFQ Responses (tdpur1506m000) session. You can also manually specify this status in the RFQ Responses (tdpur1506m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

In Process

At least one response line is updated in the RFQ Responses (tdpur1506m000) session, which means the response has the Responded, No Bid, No Response, Negotiating, Accepted, or Rejected status.

This status is only applicable for RFQ headers, lines, and bidders. An RFQ response line cannot have this status.

No Bid

No response line will be received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

No Response

No RFQ response line is received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Negotiating

The negotiator is negotiating with the bidder about the response line. A response line automatically receives this status when a negotiation record is specified for the response line in the RFQ Negotiations (tdpur1606m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Accepted

The response line that is received from the bidder for the RFQ (line), is accepted. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Rejected

The response line that is received from the bidder for the RFQ (line), is rejected. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Processed

The RFQ object is converted in the Convert RFQs (tdpur1202m000) session, or a response line with the Conversion Action specified as Ignore, is processed in the Process Non-Converted RFQ Responses (tdpur1223m000) session.

RFQ Date

request for quotation date

Default value

The current (creation) date, or the requisition date if the RFQ was generated from a converted requisition.

Note: This date can be manually changed to a date in the past or in the future.
Response Date

response date

Default value

The default response date is determined by the number of days defined in the Default Term for Returning RFQ's field of the Request for Quotation Parameters (tdpur0100m100) session. The number of days defined in this Default Term for Returning RFQ's field is added to the RFQ date.

Example

If the RFQ date is 2000-01-01, and the value of the Default Term for Returning RFQ's field is 10 days, LN comes up with the default response date 2000-01-11.

Note: If the response date has expired, and no RFQ response is submitted on the request for quotation (RFQ), you can remove the RFQ in the Archive/Delete Requests for Quotation (tdpur1205m000) session.

The response date on the RFQ header is used as the default response date for all bidders who are selected for the RFQ. The default response date for the bidders can be overwritten in the RFQ Bidders (tdpur1505m000) session.

The response date cannot be before the RFQ date.

Receipt Date

The date on which the items, for which you send the request for quotation, are planned to be delivered.

Note: When you accept the RFQ response and you copy the RFQ in the Convert RFQs (tdpur1202m000) session, the receipt date is copied to the purchase order or purchase contract.

The receipt date cannot be before the response date.

Start Receipt Period

The start date of the period that the items, for which you send the request for quotation, are scheduled to be delivered.

Note: 
  • When you accept the RFQ response and you copy the RFQ in the Convert RFQs (tdpur1202m000) session, the start date is copied to the purchase order, or the purchase contract.
  • The start date of the receipt period cannot be before the response date.
  • You cannot define a receipt period if a receipt date is defined.
End Receipt Period

The end date of the period that the items, for which you send the request for quotation, are scheduled to be delivered.

Note: 
  • When you accept the RFQ response and you copy the RFQ in the Convert RFQs (tdpur1202m000) session, the end date is copied to the purchase order or the purchase contract.
  • The end date of the receipt period cannot be before the start date.
  • You cannot define a receipt period if a receipt date is defined.
Purchase Office

purchase office

Warehouse

The warehouse where the items must be delivered.

Note: 
  • If you specified a warehouse, the Receipt Address field must also be filled.
  • You cannot enter a warehouse of the type Shop Floor.
Receipt Address

warehouse address

Delivery Terms

delivery terms

Note: You can also specify delivery terms per bidder in the RFQ Bidders (tdpur1505m000) session.

Point of Title Passage

point of title passage

Payment Terms

payment terms

Note: You can also specify payment terms per bidder in the RFQ Bidders (tdpur1505m000) session.
Target Price Book

The code of the target price book. LN retrieves the target prices for the linked RFQ lines from this target price book.

Note: 
  • This field is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • This value is defaulted from the Actual RFQ Target Price Book field in the Pricing Parameters (tdpcg0100m000) session.
  • If Responses exist for the RFQ, the RFQ Target Price Book is synchronized with the Responses, and the target prices are retrieved again for the Responses.

Description

The description or name of the code.

Exclude from Target Price Calculation

If this check box is selected, the RFQ is excluded from the target price calculation.

Note: 
  • This check box is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
  • This value is defaulted from the RFQ Types (tdpur0196m000) session based on the specified RFQ Type. However, you can modify this value if the RFQ can be modified.

Apply Landed Costs

If this check box is selected, landed costs can be linked to this RFQ.

Default value

The value of the Apply Landed Costs on Request for Quotation check box in the Landed Costs Parameters (tclct0100m000) session.

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