RFQ Responses (tdpur1506m100)

Field Information

Response Date Due

The number of days after which the response line is due.

Note: 

• If a negative value is displayed, the response line is already due and the number of days after the response date is displayed.
• If the response line status is set to Accepted or Processed, no value is specified in this field.

Bidder

buy-from business partner

RFQ

The number of the request for quotation (RFQ) on which response data is/must be returned by the bidder.

Line

The number of the request for quotation (RFQ) line on which response data is/must be returned by the bidder.

Alternative

The request for quotation (RFQ) line's sequence number, which is greater than one if it includes an item that can be an alternative for the preferred item.

You must manually specify alternatives in the RFQ Lines (tdpur1502m000) session.

Example

The sequence numbers defined in the current field, represent the RFQ lines in the most suitable alternative sequence. So, sequence number one represents the first preferable item that can be an alternative for the originally preferred item, sequence number two represents the second item that can be an alternative, and so on.

Item

item

Note: 

If the warehouse is WMS controlled:

• And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.
• And the Serials in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is selected in the Item - Warehousing (whwmd4600m000) session.
• And the Serials Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is cleared in the Item - Warehousing (whwmd4600m000) session.
• And the Lots Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a lot controlled item for which the Lots in Inventory check box is cleared in the Item - Warehousing (whwmd4600m000) session.

Price

The price per item unit that is offered by the bidder. The price is expressed in the bidder's currency.

Price change

The price is updated automatically when the Item and Quantity fields are changed.

Note: If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material base prices.

Exemption Reason

The reason why your own company is exempt from sales tax.

Note: 

• This field only applies if the Tax Exempt Level parameter is Extended in the Tax Parameters (tctax0100m000) session.
• This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
• The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Response Date.

Expiry Date

The response line's expiry date.

Mandatory Project Peg

If this check box is selected, the item must be pegged to a project, which means the item must have a linked peg.

Default value

The Mandatory Project Peg check box in the Items (tcibd0501m000) session.

Subcontracted

If this check box is selected, operation subcontracting or service subcontracting is applicable for the item.

RFQ Line Text

If this check box is selected, a text is linked to the RFQ line.

Response Text

If this check box is selected, a text is linked to the response line.

Material Price

The response line's total material price.

Note: Because a response line cannot have material price surcharges, this field shows the total material base price.

Currency

currency

Purchase Price

net price

Net Bidder Price

The net price including bidder landed costs.

It is calculated as follows:

(Net Amount + Bidder Landed Costs Amount) / Quantity
            

Net Price

The net price including all landed costs (bidder and third party).

It is calculated as follows:

(Net Amount + Bidder Landed Costs Amount + 3rd Party Landed Costs Amount) / Quantity
            

Exclude from Target Price Calculation

If this check box is selected, the RFQ response is excluded from the target price calculation.

Note: 

• This check box is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
• This value is defaulted from the RFQ Bidders (tdpur1505m000) session.

Target Price

The target price retrieved for the RFQ response.

Note: 

• This field is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
• LN defaults the target price that is retrieved when:
  • The response is created.
  • The Item is modified.
  • The Target Price Book is modified for the related RFQ in the Request for Quotation (tdpur1600m000) session and the is synchronized with the responses.
• If a target price cannot be determined for the response, no value is displayed in this field.
• This price is expressed in the Currency specified for an RFQ bidder in the RFQ Bidders (tdpur1505m000) session, for each Price Unit.

Target Price Book

The code of the target price book. LN retrieves the target price for the RFQ Response from this price book.

Note: 

• This field is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
• LN uses this search criteria to default the target price book:
  1. The price book specified in the Request for Quotation (tdpur1600m000) session.
  2. The price book from which the target price is retrieved, if the Target Price Book is not specified in the Request for Quotation (tdpur1600m000) session.
• If a value is not determined using the search criteria, no value is displayed in this field.

Target Price Book Line

The line number of the Target Price Book from which the target price is retrieved for the RFQ response.

Note: 

• This field is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
• LN defaults the target price book line from which the target price is retrieved. The target price is retrieved when the response is created or the Item is modified. If a target price cannot be determined for the response, no value is displayed in this field.

Target Price Origin

The type of document from which the target price is retrieved.

Allowed values

Item Average Purchase

Item Latest Purchase

Price Book

RFQ Response

Purchase Contract Price

Purchase Order Line

Purchase Order Line Average

Item Purchase

Item Simulated Purchase

Not Applicable

Business Object

The name of the business object.

Line

The line number of the business object.

Target Price Origin Business Partner

The business partner linked to the Business Object

Price Unit

purchase price unit

Status

The status of the RFQ response line.

Allowed values

Created

The RFQ object is created.

Sent

The RFQ object includes one or more linked bidders and is printed in the Print Requests for Quotation (tdpur1401m000) session.

Modified

The RFQ object is changed after it is printed.

Responded

An RFQ response line automatically receives this status when a response line with the Sent status is manually updated in the RFQ Responses (tdpur1506m000) session. You can also manually specify this status in the RFQ Responses (tdpur1506m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

In Process

At least one response line is updated in the RFQ Responses (tdpur1506m000) session, which means the response has the Responded, No Bid, No Response, Negotiating, Accepted, or Rejected status.

This status is only applicable for RFQ headers, lines, and bidders. An RFQ response line cannot have this status.

No Bid

No response line will be received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

No Response

No RFQ response line is received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Negotiating

The negotiator is negotiating with the bidder about the response line. A response line automatically receives this status when a negotiation record is specified for the response line in the RFQ Negotiations (tdpur1606m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Accepted

The response line that is received from the bidder for the RFQ (line), is accepted. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Rejected

The response line that is received from the bidder for the RFQ (line), is rejected. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Processed

The RFQ object is converted in the Convert RFQs (tdpur1202m000) session, or a response line with the Conversion Action specified as Ignore, is processed in the Process Non-Converted RFQ Responses (tdpur1223m000) session.

Response Date

response date

Default value

The default response date is determined by the number of days defined in the Default Term for Returning RFQ's field of the Request for Quotation Parameters (tdpur0100m100) session. The number of days defined in this Default Term for Returning RFQ's field is added to the RFQ date.

Example

If the RFQ date is 2000-01-01, and the value of the Default Term for Returning RFQ's field is 10 days, LN comes up with the default response date 2000-01-11.

Note: If the response date has expired, and no RFQ response is submitted on the request for quotation (RFQ), you can remove the RFQ in the Archive/Delete Requests for Quotation (tdpur1205m000) session.

The response date on the RFQ header is used as the default response date for all bidders who are selected for the RFQ. The default response date for the bidders can be overwritten in the RFQ Bidders (tdpur1505m000) session.

The response date cannot be before the RFQ date.

Planned Receipt Date

The date on which the items are scheduled to be delivered.

Note: The receipt date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session.

This date cannot be before the request for quotation date.

Conversion Action

Specify the action to be taken on the response line.

Note: You can specify this field only if the Status field is No Bid, No Response, Accepted, or Rejected.

Allowed values

Convert

The response line is Accepted and must be converted to one of the following:

• Purchase Order
• Purchase Contract
• Price Book
• Purchase Order and Purchase Contract
• Purchase Order and Price Book

To convert the response line, use the Convert RFQs (tdpur1202m000) session.

Ignore

The response line must be ignored and must not be converted or deleted.

To process the response line, run the Process Non-Converted RFQ Responses (tdpur1223m000) session with the Process Ignored Responses check box selected.

Delete

The response line must be deleted and must not be converted.

To delete the response line, run the Process Non-Converted RFQ Responses (tdpur1223m000) session with the Delete Responses marked as 'Delete' check box selected.

Pending

The response line is Accepted and waits for specification of the conversion action, which can be Convert, Ignore, or Delete.

When a response line receives the Accepted status, the Conversion Action is automatically set to Pending.

Not Applicable

No conversion action can be specified (yet).

Conversion Type

Specify the conversion type for the response line.

Note: 

To specify this field, the Conversion Action must be Convert for the response line.

You can convert the response line in the Convert RFQs (tdpur1202m000) session.

Allowed values

Purchase Order

The response line must be converted to a purchase order.

Purchase Contract

The response line must be converted to a purchase contract.

Price Book

The response line must be converted to a supplier price book.

Purchase Order and Purchase Contract

The response line must be converted to a purchase order and a purchase contract.

Purchase Order and Price Book

The response line must be converted to a purchase order and a supplier price book.

Not Applicable

The response line cannot be converted.

Net Amount

The total net amount for the response line, expressed in the purchase currency.

Invoice by Stage Payments

If this check box is selected, the item must be invoiced by stage payments.

On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and maintain the stage payments.

This field is disabled if the following are applicable:

• The response line status is No Response, No Bid, Accepted, or Rejected
• Stage payment lines are linked to the RFQ response

Default value

This field is defaulted from the Items - Purchase Business Partner (tdipu0110m000) session or the Items - Purchase (tdipu0101m000) session.

Send

If this check box is selected, the request for quotation (RFQ) line must be sent to the bidder.

Default value

This field is defaulted from the Send RFQ check box in the RFQ Bidders (tdpur1505m000) session.

The Send RFQ check box is cleared by default, if:

• An active contract exists for the item/bidder partner combination.
• The item/bidder combination is not defined in the Items - Purchase Business Partner (tdipu0110m000) session and the Send RFQ to Not approved Buy-from Business Partner check box is cleared in the Request for Quotation Parameters (tdpur0100m100) session.

Note: If this check box is cleared, you cannot print the RFQ in the Print Requests for Quotation (tdpur1401m000) session.

Subject to Trade Compliance

If this check box is selected, global trade compliance applies to the line.

Note: This field is available only if the Import check box is selected in the Trade Management Parameters (tcgtc0100m000) session.

Peg Distribution

If this check box is selected, a peg distribution is linked to this RFQ Response.

Code System

The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the bidder's item code.

Standard Description

If this check box is selected, LN prints both the standard item description and the specific request for quotation (RFQ) line text.

If this check box is cleared, LN prints only the specific request for quotation (RFQ) line text.

Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item and bidder.

Default value

This field is defaulted from the Manufacturer Part Number field of the RFQ Lines (tdpur1502m000) session. However, if the preferred MPN from the RFQ line is not allowed for a bidder, LN retrieves the preferred MPN for the bidder from the MPNs by Item - Business Partner (tdipu0148m000) session.

Manufacturer

The manufacturer that is linked to the manufacturer part number (MPN).

Quantity

ordered quantity

Purchase Unit

The unit in which the item's quantity is expressed.

Default value

The default value is the purchase price unit recorded in the Items - Purchase (tdipu0101m000) session.

You can purchase items in a different unit than the one in which their inventory is registered. Goods can, for example, be stored in grams and purchased in kilograms.

Note: You must first define all units in the Units (tcmcs0101m000) session. In this session, you can define the conversion factor for conversion of the unit to the basic unit. If you want to use a purchase unit that is not the same as the basic unit, you must first define this unit in the Conversion Factors (tcibd0103m000) session. In the Conversion Factors (tcibd0103m000) session, the conversion factor from the alternative unit to the inventory unit is also recorded. You cannot use this method for cost items or service items. For such items, all units can be used, as they are not kept in stock.

Effectivity Unit

effectivity unit

Note: If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field.

Price Book

price book

Price Origin

The origin of the price.

Allowed values

Item Purchase Data

Item Sales Data

Item Service Data

Supplier Price Book

Default Price Book

Price Structure

Not Applicable

External

Consumption

Generic Price List

Manual

Project Cost Object

Contract

Variant

Price Matrix Definition

matrix definition

Note: 

This field can only be filled if you answered the Retrieve default prices and discounts? question with Yes and LN found an existing price for the bidder in the price matrix that is displayed in this field.

After retrieving existing prices, you can still overwrite the default prices with the returned prices from the bidder.

Price Matrix Sequence

matrix priority

Multi Level Discount

If this check box is selected, a multi level discount is applied to the line.

Discount %

discount percentage

You can link a maximum of five discount percentages that are offered by the bidder to this line. You can manually enter the first discount percentage. To enter subsequent discount percentages, you must zoom to the Line Discounts (tdpcg0200m200) session.

Note: 

• If a discount list is linked to the response line, the Discount % field is disabled.
• When you enter a value in the Item field or the Expiry Date field, LN automatically enters a percentage discount in the current field.

Discount Amount

discount amount

Note: You can only enter a discount amount in this field if the Discount % field is empty.

Discount Origin

The origin of the discount.

Allowed values

Price Book Discount Structure

The discount originates from the price book to which a discount schedule is linked.

External

The discount originates from an external package.

Manual

The discount is manually entered.

Contract

The discount originates from a contract.

Discount Structure

The discount originates from a Pricing Control (PCG) matrix of the type discount matrix. For more information, refer to Setting up a discount matrix.

Not Applicable

Discount Schedule

The discount schedule that is linked to the response line.

Note: If you enter a discount schedule in this field, you cannot enter a discount amount in the Discount Amount field.

Discount Matrix

The matrix definition of the discount matrix, if the Discount Origin is Discount Structure.

Discount Matrix Sequence

matrix priority

Total Discount %

The line discount percentage that is subtracted from the gross amount..

This percentage is calculated as follows:

               Line Discount Amount / (supply quantity * price) * 100%

Total Discount Amount

The line discount amount that is subtracted from the gross amount.

Discount Code

discount code

Order Discount Amount

The discount amount that is subtracted from the net amount.

Bidder Landed Costs Amount

The total landed cost amount of all bidder landed cost lines that are linked to the response line.

3rd Party Landed Costs Amount

The total landed cost amount of all third party landed cost lines that are linked to the response line.

Total Amount

The total amount for the response line. Discounts and landed costs are taken into account for this amount.

Determining

If this check box is selected, the response line is taken into account when the total response value is calculated to apply total discounts to RFQ responses.

Eligible

If this check box is selected, LN applies the calculated discount percentage to the response line.

Ship-from Business Partner

The ship-from business partner who must deliver the items.

Default value

LN retrieves the default ship-from business partner from the Buy-from Business Partner (tccom4120s000) session. The default ship-from business partner is the ship-from business partner that is linked to the bidder in the Bidder field.

The ship-from business partner that you enter in this field must be related to the bidder in the Bidder field.

Note: 

Dependent on the ship-from business partner that is entered in this field, the following fields in the current session are filled by default:

• Ship-from Address
• Ship-from Contact

Ship-from Address

The address of the ship-from business partner.

Default value

LN retrieves the default ship-from address from the Ship-from Business Partner (tccom4121s000) session.

Note: You can only enter a ship-from address if a ship-from business partner is entered in the Ship-from Business Partner field.

Ship-from Contact

The ship-from contact.

Default value

LN retrieves the default ship-from contact from the Ship-from Business Partner (tccom4121s000) session.

Full Name

The contact's full name.

Delivery Terms

delivery terms

Point of Title Passage

point of title passage

Generate Freight Orders from Purchase

If this check box is selected, freight orders can be generated from a purchase order line.

Note: You cannot directly generate freight orders from responses. As a result, in the RFQ Responses (tdpur1506m000) session, you define all freight related data to provide the necessary information when the response is converted to a purchase order in the Convert RFQs (tdpur1202m000) session.

Carrier/LSP

carrier

Carrier Binding

carrier binding

Note: Select this check box to ensure that the same carrier is used in the freight order as in the purchase order.

Freight Service Level

freight service level

Note: Enter a service level to ensure that the same service level is used in the freight order as in the purchase order.

Warehouse

The warehouse where the items must be delivered.

Default value

LN retrieves the default warehouse from:

• The Requests for Quotation (tdpur1501m000) session.
• If no delivery warehouse (address) is defined in the Requests for Quotation (tdpur1501m000) session, LN retrieves the delivery address from the Procurement User Profiles (tdpur0143m000) session.
• If no delivery warehouse (address) is defined in the Procurement User Profiles (tdpur0143m000) session, LN retrieves the delivery address from the Items - Purchase (tdipu0101m000) session.
• If no delivery warehouse (address) is defined in the Items - Purchase (tdipu0101m000) session, LN retrieves the delivery address from the Items (tcibd0501m000) session.

Receipt Address

The address where the goods are received.

Note: If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.

Receipt Period Start Date

The start date of the period that the items for which you sent the request for quotation, are scheduled to be delivered.

Default value

LN retrieves the default start date from the Requests for Quotation (tdpur1501m000) session.

Note: The start date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session. .

You cannot define a receipt period if a receipt date is defined.

Receipt Period End Date

The end date of the period that the items for which you sent the request for quotation, are scheduled to be delivered.

Default value

LN retrieves the default end date from the Requests for Quotation (tdpur1501m000) session.

Note: The end date is copied to the purchase order, purchase contract, or price book when you copy the RFQ response line in the Convert RFQs (tdpur1202m000) session.

You cannot define a receipt period if a receipt date is defined.

Lead Time

If the request for quotation (RFQ) is manually specified, you can define a lead time that is used on the purchase order to determine the delivery date.

Delivery date = order date + lead time.

Lead Time Unit

The unit in which the lead time is expressed.

Exempt

If this check box is selected, tax exemption applies.

Note: 

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

• Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
• Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exemption Reason and Exemption Certificate fields are cleared and disabled.

Tax Country

The country used for tax purposes.

Tax Code

The tax code that applies to the items on the RFQ response.

Note: You can use a group tax code for cost en service items. The group tax code must meet the conditions of the business partner tax classification. In addition, the withholding functionality must be applicable for the financial company of the purchase order's purchase office.

Identification Number

tax ID

Business Partner Tax Country

The country in which the bidder has the tax ID.

Tax Classification

tax classification

Additional Field

additional information

Click Extended Additional Information to view all additional information fields that are linked to the purchase document in the Extended Additional Information (tcstl2110m000) session.