Delete Requests for Quotation (tdpur1205m000)

Use this session to delete the following for your selection range:

Processed RFQs by RFQ date
Response lines with an expiry date in the past
Requests for quotation (RFQs) on which no response is returned
RFQs that were never linked to a bidder

If all response lines that are returned on an RFQ are deleted, the RFQ itself is also deleted.

Note:

If Budget Control is implemented in the Implemented Software Components (tccom0100s000) session, and the budget must be checked for requisitions and purchase orders, you cannot delete an RFQ to which all of the following apply:

The RFQ line was generated from a requisition.
The RFQ line is converted to a purchase order line, but the generated order line is not yet approved, canceled, or deleted.

This is because the link between the requisition line and the purchase order line must be kept as long as no reversal of the requisition line's Commitment budget transaction could take place.

Field Information

Selection Range

Use the fields in the Selection Range group box to specify the range of requests for quotation that must be archived and deleted.

Archive or Delete

Indicates the action that must be performed for the selected range of requests for quotation.

Allowed values

Delete Only: Deletes the selected data.
Archive Only: The selected data up to a specified date is saved by copying the data to an archiving company.
Archive and Delete: The selected data is copied to an archiving company and deleted.

Note: This field is displayed and enabled only if the RFQ Archiving Implemented check box is selected in the Request for Quotation Parameters (tdpur0100m100) session or the archiving company is not specified.

Settings

Original Company: The code of the company from which the requests for quotation data is archived and deleted.
Name: The name of the original company.
Archive-to Company: The code of the archive company to which the requests for quotation data is archived.
Name: The name of the archive-to company.

Selection Range

Up To Date: The transaction date/time up to which the requests for quotation must be archived. LN compares this value with the RFQ Date in the Requests for Quotation (tdpur1501m000) session.
Bidder: The From and To fields define a range of: the bidders associated with the requests for quotation.
Purchase Office: The From and To fields define a range of: purchase offices associated with the requests for quotation.
Buyer: The From and To fields define a range of: buyers associated with the requests for quotation.
RFQ: The From and To fields define a range of: requests for quotation (RFQ) that must be archived and deleted.

Delete

Delete Processed RFQs: If this check box is selected, the RFQs for which the RFQ Date is before the date as specified in the Delete up to RFQ Date field, are deleted
Delete up to RFQ Date: The RFQ Date until which you want to delete processed RFQs.
Delete Expired RFQs: If this check box is selected, the response lines for which the expiry date is before the date as specified in the Expiry Date field, are deleted.

Note: If all response lines that are returned on an RFQ are deleted, the RFQ and the RFQ lines are also deleted
Expiry Date: The expiry date until which you want to delete expired response lines.
Delete not Responded RFQs: If this check box is selected, the RFQs for which the response date is within the range of response dates and that have no RFQ response returned, are deleted.
Response Date: The response date range used to Delete not Responded RFQs.
Delete Unlinked RFQs: If this check box is selected, the RFQs for which the response date is within the range of response dates and that were never linked to a bidder, are deleted.
Response Date: The response date range used to Delete Unlinked RFQ's.

Options

Archive Text: If this check box is selected, the texts related to the requests for quotation are also archived.
Overwrite Text: If this check box is selected, the existing texts in the archive company are replaced with the original text.

Print Options

Print Errors: If this check box is selected, LN generates a report that includes all the requests for quotations of the specified range that are archived and deleted.