Process Variation Request
You can process an approved variation request using the option from the menu in the Subcontracting Procurement Order Variation Request (tdpur6600m400) session. After the variation request is processed, the status is set to Processed and the data cannot be modified.
Impact on the original SPO and AFP
When a variation request is processed, the variation lines and the SPO lines created through the variation request are copied to the original SPO line. If the Variation Type is set to Addition, a new SPO line is created with the data of the original SPO line and the variation amount or quantity. The original SPO line is linked to the variation line and the Variation Request Number is defaulted to the new SPO line.
Based on the Variation Type and the SPO Line Type, the impact on the original SPO and AFP varies.
Omission
Amount Only
If the Variation Type is set to Omission and the SPO Line Type is set to Amount Only, the SPO line Order Amount is decreased based on the variation Order Amount.
Quantity and Rate
If the Variation Type is set to Omission and the SPO Line Type is set to Quantity and Rate, the variation quantity is subtracted from the SPO line quantity.
Addition
Amount Only
When a variation request is processed, if the Variation Type is set to Addition, In the original SPO, a new SPO line is created for the variation Order Amount. The Variation Request number is defaulted to the SPO line.
Quantity and Rate
If the variation line with the Variation Type set to Addition, a new SPO line is created in the original SPO. A variation Line Type Addition is linked to the original SPO line. Every addition or rate change in the same Scope of Work is managed through the original SPO line. In the new SPO line, you can only make an omission afterwards, if required. Every other addition or rate change in the same scope of work is managed through the original SPO line. A new AFP line is created in the Application for Payment (tdpur6620m000) session for the AFP with status Awaiting or is included in the subsequent AFP.
You can create call off lines for the new SPO lines with the Line Type Quantity and Rate. If call offs exist, the AFP lines are created based on the call off lines. The new AFP line considers the number of the order line, variation line, and call off line.
Rate Change
Quantity and Rate
After the variation request with the Line Type Rate Change is processed, the new procurement rate is displayed in the Effective Procurement Rate field in the Subcontracting Procurement Order Line (tdpur6601m000) session.
If the Assessment as at Date for the AFP with the Status Awaiting is greater than or equal to the Effective Procurement Rate Date of the variation line, the new Procurement Rate is considered in the AFP line of the Specific SPO line.
Rate Only
After the variation request is processed, the new procurement rate is displayed in the Effective Procurement Rate field in the Subcontracting Procurement Order Variation Request Line (tdpur6601m200) session.
If the Assessment as at Date for the AFP with the Status Awaiting is greater than or equal to the Effective Procurement Rate Date of the variation line, the new Procurement Rate is considered in the AFP line of the Specific SPO line.
If the Capped Amount is modified, the new Capped Amount in the Capped Amount field in the Subcontracting Procurement Order Variation Request Line (tdpur6601m200) session.
Cancelling Variation Request
If the variation is not required, can be cancelled using the option in the Subcontracting Procurement Order Variation Request (tdpur6600m400) or the Subcontracting Procurement Order(tdpur6600m000) session. You must specify the cancellation reason for cancelling the variation request in the Cancel Variation Request (tdpur6200s300) session. After the cancellation, the Status of the variation request is updated to Cancelled. You cannot reopen a cancelled variation request.
Deleting Variation Request
An open variation request cannot be deleted. A processed variation request also cannot be deleted separately. However, the processed variation request can be deleted using the Delete Subcontracting Procurement Order (tdpur6224m000) session.
The report includes the original order amount and the variation total amount and the overall total amount. The Print SPO activity is performed using the Print Services Procurement Orders (tdpur6400m000) session. The Execution Status of the print activity in the Subcontracting Procurement Order Activities (tdpur6105m000) session is set to Executed after printing. After processing the variation request, the Execution Status of the print activity is set to Changed. It indicates that the SPO is modified after printing.
History
History of the SPO and related data such as variation requests, variation lines and so on is logged only if the Log History check box is selected in the Services Procurement Order Parameters (tdpur0101m000) session.
History is logged for each modification. The history of the variation requests and variation lines are archived along with SPO using the Archive/Delete Services Procurement Order History (tdpur6250m000) session.
Cancel SPO line through Variation Request
Cancelling a SPO line is managed through a variation request. Cancelling a SPO is not allowed if the AFP is closed or active. After the cancellation of the SPO, all the linked variation lines must be deleted.