Variation Request Handling

A variation request can be created by the subcontractor to modify a specific scope of work in the Services Procurement Order (SPO). You can change the scope of work in a specific SPO line after the SPO is printed or approved. After the modifications are done using the variation request and approved, these are processed to the SPO to update all the related transactions.

You can use order variations to:

  • Modify an SPO after approval/printing (depending on if printing is a step in the order type).
  • Increase the scope of work (adding more value, more of a unit of measure, and so on) to an existing line of an SPO.
  • Decrease the scope of work (reducing the value, number of units of measure, and so on) to an existing line of an SPO.
  • Add a new scope of work (a new line with a different subcontracting cost object).
  • Cancel an existing scope of work (cancelling an existing line) on the SPO.

The scope of work includes modifying:

  • The amount on Amount Only SPO lines
  • The quantity or the rate on Quantity and Rate SPO lines
  • The quantity unit and procurement rate unit on the Quantity and Rate SPO lines or,
  • The rate and Unit on Rate Only SPO lines

You can create a variation request using the Subcontracting Procurement Order Variation Request (tdpur6600m400) session:

  • Before or after the SPO is released to AFP
  • The AFP status is set to Awaiting, In Process, or Closed
    Note: You cannot create a variation request if the Applications for Payment (tdpur6120m200) is processed.

Mandatory Activation

You must specify this information before creating a variation request:

  • Specify the Series for Services Procurement Order Variations on the Services Procurement tab in the Procurement User Profiles (tdpur0143m000) session.
  • Specify the Series for Services Procurement Order Variations on the Variation Requests group box in the Services Procurement Order Parameters (tdpur0101m000) session.
    Note: The application processes the variation request automatically after the approval only if the Process Services Procurement Order Variation Requests Automatically check box is selected in the Services Procurement Order Parameters (tdpur0101m000) session.
  • Select the Process Services Procurement Order Variation Requests Automatically check box to automatically process Order Variation Requests.