Creating Application for Payment

An Application for Payment for a Subcontracting Procurement Order is generated automatically when:
  • The activity Release to AFP is executed on the approved SPO.

    When a Subcontracting Procurement Order is approved, a new application for payment is generated. This AFP is created based on the Assessment Dates in the Assessment Schedule Lines (tdpur0166m000) session. When the AFP is created, the scope of work-related data is copied to the AFP.

    Note: Only the line types for which AFP is allowed, are copied.

    The initial status of the AFP is set to Awaiting, and you cannot modify the data.

    For the first AFP, cumulative values and the period is set to zero.

  • A Certificate of Payment (CFP) is approved

    The processing of the AFP is completed when the related CFP invoice is approved. If the last processed AFP is not the final AFP and the related CFP invoice is approved, a new AFP with the status, Awaiting, is generated automatically. The new AFP is generated based on the next Assessment Date (after the current AFP date) in the Assessment Schedule Lines (tdpur0166m000) session, for the AFP.

  • An existing AFP is canceled

    If a subcontractor does not submit the AFP for a particular assessment period, the AFP for that assessment period is canceled, specifying the cancel reason. A new AFP is generated based on the next Assessment Date (after the current AFP date) in the Assessment Schedule Lines (tdpur0166m000) session, for the AFP.

    Note: This allows the main contractor to track the AFPs from the subcontractor.
AFPs are required to be created manually when:
  • Generating AFPs automatically fails.
  • An additional AFP, that is not planned according to the assessment schedule of the Subcontracting Procurement Order, is required.
You can use the New option in the Applications for Payment (tdpur6620m200) session to manually create a new AFP in the Application for Payment (tdpur6620m000) session. You can create an AFP manually only if no open AFP exists for the Subcontracting Procurement Order.
Note: An AFP with the status Initiated, Received, Assessed, Approved, and Released is considered as an open AFP.
Two or more AFPs with the status Awaiting can exist for a Subcontracting Procurement Order. However, only one AFP status can be set to any open AFP status. The next open AFP can be set to Initiated only after the AFP with the status Awaiting is set to Closed or Canceled.

When creating a new AFP manually, the application defaults the Assessment as at Date. However, you can change this date as long as the AFP is not saved.

Note:  You cannot create a new AFP using the Copy option.